Developing a Project Charter: Office Relocation Project (MNG00785)

Desklib provides past papers and solved assignments for students. This project focuses on developing a project charter for an office relocation.

MNG00785
Project management
Topics 1 - 3: Develop a Charter
1 | P a g e

Contents
1 Developing a charter:....................................................................................................................3
1.1 Charter elements...................................................................................................................3
1.2 Charter decision-making........................................................................................................5
1.3 Project Selection Prioritization Matrix...................................................................................6
1.4 Assessment task one:.............................................................................................................6
1.5 Scope Statement....................................................................................................................7
1.6 Scope Overview (word limit: ~150)........................................................................................8
1.7 Milestone Schedule and Deliverables....................................................................................9
1.8 Initial Risk Identification.......................................................................................................11
1.9 Resources Required.............................................................................................................12
1.10 Initial Stakeholder Identification..........................................................................................12
1.11 Team Operating Principles...................................................................................................13
1.12 Lessons Learned...................................................................................................................13
1.13 Commitment........................................................................................................................14
2 References:..................................................................................................................................14
2 | P a g e

1 Developing a charter:
1.1 Charter elements
CHARTER ELEMENTS AND QUESTIONS ANSWERED
CHARTER ELEMENT ANSWERS
Purpose The purpose of this project is to smoothly execute the office move project
and make sure that the relocation is accomplished within the estimated
timeline and budget.
Scope Overview Scope of the project is to move all the possible equipment and objects from
the existing office to the new office within the specified timeline considering
the comforts and facilities for the staffs and employees.
Business case To increase the overall revenue of the company and assure the growth and
development of the business. The quality will be measured through
comparing the comfort level of the employees and staffs of the insurance
company through comparing the existing office facilities with the new office
facilities.
Background Insurance company is about to relocate their office location from the
existing place to the suburb location where the new facilities of the office
must be introduced. The estimated timeline for the project delivery is six
weeks, the previous landlord has already renowned the existing place.
Hence, an effective project planning is required for delivering the entire
project as discussed in this report.
Milestone schedule The estimated timeline for the delivery of the project is two months or 56
working days with eight hours a day working. The goal will be to complete
the project in 50+-10% days.
Success criteria The estimated budget for the project is $100,000 and hence, the
estimations will be made to make sure that the project is completed within
$90,000+-10%. The project must be completed within the estimated
timeline and cost.
Risks Risk Description Impact Probability Mitigation
Budget
escalation
Budget of the
entire project
might exceed
from the
estimation due to
other
uncertainties
High Very High Develop
sophisticated
plan
considering
all the
resources
Schedule
escalation
schedule of the
entire project
might exceed
from the
estimation
Very
High
Very High Develop
sophisticated
plan
considering
all the aspects
Scope
creep
The scope being
developed might
not meet due to
not meeting the
many project
Very
High
Low Manage the
entire project
under proper
guidance and
leadership
3 | P a g e

deliverables
Insufficient
resource
meeting
There are the
possibilities that
the resources
might exceed the
original demand
or could not meet
the needs
Low Low Resource
management
and planning
efficiently
Inefficient
delivery
and
satisfaction
level of the
consumers
Proper business
requirements and
identification of
the user needs
and requirements
prior to the
project delivery
High Medium Proper,
effective and
suitable
planning for
the
management
and delivery
of the entire
project
Resources Human Resources:
 Project manager
 Business analyst
 Market analyst
 Packers and movers
 IT team
 Electricians
 Architectural designers
 Other relative staffs
Materials: Transportation, electrical equipment, carriages, packing
materials, and miscellaneous
Stakeholders  Project manager
 Business analyst
 Market analyst
 Packers and movers
 IT team
 Electricians
 Architectural designers
 Other relative staffs
Table 1: Elements of Project Charter
4 | P a g e

(Kloppenborg, Anantatmula & Wells 2018, p. 65)
1.2 Charter decision-making
There is the need of developing the full project charter.
(Kloppenborg, Anantatmula & Wells 2018, p. 64)
5 | P a g e

1.3 Project Selection Prioritization Matrix
Project/Selection Criteria
Potential
Monetary
Gain
Success
Probability
Social
Opinion
Weight: 5 10 3 Total
Adjusting within the existing
place 5 25 6 60 8 24 109
Having conversation with
owner and extend the lease
period 8 40 6 60 4 12 112
9 8 5
Shifting the Office location 45 80 15 140
Answer:
 Shifting the Office location
Reference: (Kloppenborg, Anantatmula & Wells 2018, pp. 42-9)
1.4 Assessment task one:
The project charter is a set of guidance that can be followed for meeting the estimated output
and delivery of the project through following a strategic path, which best suits the environment. The
charter is all about targeting the employees and staffs in a unidirectional path that can be followed
for meeting the objectives and scope of the project.
6 | P a g e

1.5 Scope Statement
Scope of the project is to move all the possible equipment and objects from the existing office
to the new office within the specified timeline considering the comforts and facilities for the staffs
and employees.
(Kloppenborg, Anantatmula & Wells 2018, p. 71)
7 | P a g e

1.6 Scope Overview (word limit: ~150)
(Kloppenborg, Anantatmula & Wells 2018, pp. 65-6)
8 | P a g e
Specific: the scope of the project will be to transfer all the office equipment and facilities from one office
location to other office and make sure that the individuals do not face any problem throughout the transfer.
Measurable: There will be zero hampering to the ongoing processes and all the deliverables of the project
will be managed and delivered accordingly.
Achievable: the entire office equipment with same facilities will be transferred to the new office location
within the specified time and budget.
Relevant: there will be not any damage or delay in the transfer and all the estimated objective and scope will
be accomplished.
Time-Bound: the estimated timeline for the exchange of the office is 56 working days excluding Saturday and
Sunday and eight hours working hour daily.

1.7 Milestone Schedule and Deliverables
Task Name Duration Start Finish
Office relocation 56 days Mon 04-03-19 Mon 20-05-19
Project Management 10 days Mon 04-03-19 Fri 15-03-19
Project management approaches completed 0 days Wed 13-03-19 Wed 13-03-19
Requirements Definition 9 days Mon 18-03-19 Thu 28-03-19
New office location estimation completed 0 days Thu 28-03-19 Thu 28-03-19
Architecture Drawing completed 0 days Wed 17-04-19 Wed 17-04-19
Construction Build Out 6 days Thu 18-04-19 Thu 25-04-19
Construction made 0 days Tue 23-04-19 Tue 23-04-19
Communications Network Build Out 11 days Fri 26-04-19 Fri 10-05-19
Communication buildout completed 0 days Mon 06-05-19 Mon 06-05-19
Existing Location 6 days Mon 13-05-19 Mon 20-05-19
Existing location analysis completed 0 days Fri 17-05-19 Fri 17-05-19
Project closed 0 days Mon 20-05-19 Mon 20-05-19
(Kloppenborg, Anantatmula & Wells 2018, pp. 66-7).
9 | P a g e

(Kloppenborg, Anantatmula & Wells 2018, p. 73)
10 | P a g e

Now create your own milestone schedule:
Milestone Completion
Date
Acceptance Criteria Stakeholder
Judge
Charter signed off Tue 12-03-19 Accepts the project Project Owner
and sponsor
Project management
approaches completed Wed 13-03-19
All the planning related to
the managerial aspects are
being estimated
Project manager,
Project Owner
and sponsor
New office location
estimation completed Thu 28-03-19 Planning for new location
accomplished
Project Manager,
Resource
Manager
Architecture Drawing
completed Wed 17-04-19 Architecture related design
is accomplished
Architecture and
designer
Construction made Tue 23-04-19
Necessary construction or
changes in the construction
is made
Construction
engineer
Communication buildout
completed Mon 06-05-19 Buildout completed Project Manager
Existing location analysis
completed Fri 17-05-19 Location analysis is
completed
Project Manager
and resource
manager
Project completion Mon 20-05-19 Office transferred Project Manager
1.8 Initial Risk Identification
(Kloppenborg, Anantatmula & Wells 2018, pp. 67-8).
Project (Potential) Risks Risk Owner Contingency Plans
Budget escalation: Budget of the entire project
might exceed from the estimation due to other
uncertainties
Project
Manager
Develop sophisticated plan
considering all the resources
Schedule escalation: schedule of the entire
project might exceed from the estimation
Project
Manager
Develop sophisticated plan
considering all the aspects
Scope creep: The scope being developed might
not meet due to not meeting the many project
Project
Manager and
Manage the entire project
under proper guidance and
11 | P a g e

deliverables other
executive
stakeholders
leadership
Insufficient resource meeting: There are the
possibilities that the resources might exceed
the original demand or could not meet the
needs
Resource
manager
Resource management and
planning efficiently
Inefficient delivery and satisfaction level of the
consumers: Proper business requirements and
identification of the user needs and
requirements prior to the project delivery
Project
internal
stakeholders
Proper, effective and suitable
planning for the management
and delivery of the entire
project
1.9 Resources Required
(Kloppenborg, Anantatmula & Wells 2018, p. 69).
Funding: The project sponsor will be the CEO of the company
People: The staffs of the organization
Equipment: Packaging and moving devices and transportation
Other: External staffs for packaging and moving
1.10 Initial Stakeholder Identification
(Kloppenborg, Anantatmula & Wells 2018, p. 69).
Sl No Stakeholder Agenda Medium Frequency
1. Project manager Project deliverables and
management
Face to face or
video
conferencing
Weekly
2. Business analyst Analyse the business status Face to face Thrice
throughout the
project lifecycle
3. Market analyst Analyse the market and
competition
Face to face,
email, telephonic
or video
conferencing
Thrice
throughout the
project lifecycle
12 | P a g e