Project Management: Office Relocation Project Charter

Desklib provides past papers and solved assignments for students. This project charter details an office relocation.

MNG00785-2019-1 PROJECT MANAGEMENT -
PROJECT CHARTER - ASSIGNMENT -1
STUDENT NAME-
STUDENT ID-
Contents

List of Tables...................................................................................................................................3
Introduction......................................................................................................................................4
Part A: Theoretical explanation of each project element.................................................................5
Project Scope...............................................................................................................................5
Business Case..............................................................................................................................5
Milestone Schedule and Deliverables..........................................................................................5
Risk Assumption and Constraints................................................................................................6
Resources Estimate......................................................................................................................7
Stakeholders.................................................................................................................................8
Team Operating Principles...........................................................................................................8
Lessons Learned..........................................................................................................................9
Charter Signatures.......................................................................................................................9
Part B: Practical example of a Charter...........................................................................................11
Letter to Sponsor............................................................................................................................11
Conclusion.....................................................................................................................................12
Reference.......................................................................................................................................13

List of Tables
Table 1: Milestones of the project....................................................................................................4
Table 2: Initial risk identification.....................................................................................................5
Table 3: Required resources.............................................................................................................6
Table 4: Stakeholder identification..................................................................................................6
Table 5: Operating principles of team..............................................................................................7
Table 6: Learned lesson...................................................................................................................7
Table 7: Commitment......................................................................................................................8

Introduction
In this report, we can know and understand the process of project implementation. It is a process
of developing a detailed and structured plan in which the various key aspects of the project is
being reviewed and checked to remove and eliminate risks and errors. It is a part of project
management that decides the process of plan implementation. In this report, the various steps and
strategies of project planning development are being discussed. This report also includes the key
working areas that require constant attention to reduce risks which includes the risks of conflicts
and more other initial risks.
In this report, we can find the scope of this project, the business case, the milestones, risks, and
the other key factors that ensure the proper planning of the project.

Part A: Theoretical explanation of each project element
Project Scope
The purpose of this project is to move the current office to a new location. In this project, the
relocation of the office will be conducted in 2 months to the new proposed location. The new
office will be established in the nearby area and is planned to move completely within 6 weeks to
ensure minimum downtime as possible. This project planning will ensure to minimize disruption
of employees and customers during the relocation process.
Business Case
The reason behind the relocation of the office location is due to the end of lease terms of the
current office location to which the owner has denied renewal. The process of relocation will
ensure minimum loss to the business. The project is planned to mitigate the issues that will arise
due to the relocation process. The project will continue for 6 weeks in which only Friday,
Saturday, and Sunday will be used for the processing of the project (Kloppenborg, Anantatmula,
Wells, & Kloppenborg, 2019).
Milestone Schedule and Deliverables
Table 1: Milestones of the project
Milestone Completion
Date
Acceptance
Criteria
Stakeholder
Judge
Charter signed off
Packing of all office items and
equipment (project performed in five
parts).
5th, 12th, 19th,
26th of April
and 3rd of
May 2019.
Desks, chairs,
computer systems,
and other items
such as
telephones, hard
documents, etc.
packed and
Communications
and Information
Technology
Manager, Project
Manager/
Branch Manager.

labeled.
Relocating of all office items and
equipment to the new location.
6th, 13th, 20th,
27th of April
and 4th of
May 2019.
Moving the office
items to the new
office location.
Project Manager/
Branch Manager.
Re-assembling of all official items
and equipment.
7th, 14th, 21th,
28th of April
and 5th of
May 2019.
Unpacking and re-
installing of all
office items and
equipment.
Communications
and Information
Technology
Manager, Project
Manager/
Branch Manager.
Office setup in the new location
(staffs will set up their own desks and
computer systems).
8th, 15th, 22nd,
29th of April
and 6th of
May 2019.
Setting up of the
office workspace
in the new
location.
Administration
Manager, Project
Manager/
Branch Manager.
Project completion. 6th May 2019. Completion of
moving the office
to the new
location.
Chief Executive
Officer, Project
Manager/
Branch Manager
(Tasevska, Damij & Damij 2014, pp. 529–539).
Risk Assumption and Constraints
Table 2: Initial risk identification
Project (Potential) Risks Risk Owner Contingency Plans
Customer loss due to the relocation of the
office.
CEO Proper advertisement will be
used. All details that include
the address of the office will

be updated.
Budget management and planning inaccuracy. Project
Manager
Project estimates will be
developed according to the
latest data of resources and
requirements to eliminate
inaccuracy.
An occurrence of Conflicts between workers
and laborers due to improper information and
communication.
Project
Manager
Proper communication will
be maintained among the
workers and laborers to keep
them well-informed of the
plans and strategies to
process smoother workflow.
Not all staffs may have proper knowledge of
setting up a system.
CIT Manager The CIT Manager will ensure
to properly guide the staffs in
setting up their systems by
guiding them in the set-up
process.
(Chapman 2001, pp. 147–160).
Resources Estimate
Table 3: Required resources
Funding: The total budget is $100,000. The project is to be completed under
$100,000.
People: Chief Executive Officer, Branch Manager (Project Manager),
Administration Manager, Communications and Information Technology)
Manager, staffs, and laborers.
Equipment: Pick-up vehicles for shifting of office items, boxes to pack all the

equipment, and other office items, tools for removing of equipment and
other items.
Other: Tapes and markers for packing and labeling of items.
(Kloppenborg, Anantatmula, Wells, & Kloppenborg, 2019)
Stakeholders
Table 4: Initial stakeholder identification
Stakeholder Interest in Project Priority
Branch Manager
Branch Manager is assigned to run this project as the
Project Manager in moving the office to the newly
selected location. High
Chief Executive Officer
The project is sponsored by the Chief Executive
Officer. High
Administration Manager
Administration Manager helps in the development
process of the project. High
Communications and
Information Technology
Manager
CIT Manager helps in the disassembly and reassembly
of all the electronic items including the computer
systems and telephones. High
(Kloppenborg, Anantatmula, Wells, & Kloppenborg, 2019).
Team Operating Principles
Table 5: Operating principles of team
# Team operating principle
1 Work together to help each other and resolve complexities with ease.

2 Discuss and share new ideas and innovations to enhance the work process.
3 Respect each other and treat all as the same.
(Wakeman, Derek & Langham, Max 2018, pp. 107–113).
Lessons Learned
Table 6: Learned lessons
# Lesson
1
Selection of the workers and laborers should be properly checked for experienced workers
so as to assign them the tasks they are experienced in.
2
Project schedule must be strictly followed to ensure that the project ends in the given time
frame.
3
Initial risk analysis should be cross-checked properly to ensure proper management of the
risks.
(Papke-Shield, Karen & Boyer-Wright, Kathleen 2017, pp. 169–179).
Charter Signatures
Table 7: Commitment
Sponsor Department / Organization Signature
Chief Executive Officer (CEO)
N/A
Project Manager Department / Organization Signature

Branch Manager
N/A
Core Team Members Department/ Organization Signature
Communications and
Information Technology (CIT)
Manager
N/A
Administration Manager
N/A
(Kloppenborg, Anantatmula, Wells, & Kloppenborg, 2019)

Part B: Practical example of a Charter
Letter to Sponsor
To: CEO
From: Branch Manager/ Project Manager
This project charter consists and confirms the scope of the project and the business case for the
moving of the office to the newly selected location. This project will be preceded using proper
planning to ensure the successful completion of the project before the given deadline and under
the given budget.
This project charter includes all the project management strategies such as the determination of
milestones, risk identifications, estimation and determinations of required resources,
identification of the stakeholders in the project, principles of the team for successful operation,
and the lessons learned from previous projects to process the project management planning.
The project cost estimation generated for the relocation of the office is below the budget set by
the sponsor to ensure no extra funding and also to reduce the cost of project implementation. The
project in its operational state can impose issues to the business but will be margined to a
minimum by implementing the project plans and strategies. The customer loss issue will be
maintained by using the extra budget in advertising of the new address to update the customers
of the new office location. Thus, if this project charter is approved by you, the implementation of
the project will commence accordingly and ensure the minimum impact on the business process
due to the relocation of the office.

Conclusion
This report is presented to describe the project management process implemented during the
planning of the project. The report provides knowledge about the development and importance of
the project charter in project management. The requirements of milestones in the project
implementation process are described for the relocation process. The report also suggests the
risks and their contingencies to process a managed and structured workflow. It also describes the
lessons learned from previous mistakes in project implementations to avoid similar errors. From
this report, we can understand the process and importance of developing a scope and business.
This report presents the importance of various roles required in the relocation project
implementation.