Developing an Online Management System Project Charter for Stud Farm

This document presents a project charter for the development of an online management system for a stud farm. It includes a measurable organizational value (MOV) assessment, defining the project's goals in terms of operational improvements, customer satisfaction, financial returns, strategic alignment, and social impact. The charter outlines the project's scope, including designing the interface, developing a prototype, integrating hardware, and implementing key features like breeding and financial management. It also identifies out-of-scope items, assumptions, and constraints, along with a scope management and resource plan. Key milestones, activities, resources, time estimations, and budget allocations are detailed, followed by a risk assessment and management strategy. The document concludes with a statement on project quality, verification and validation activities, a closure checklist, and a project evaluation framework, supported by an annotated bibliography.

Running head: PROJECT MANAGEMENT
Student Name
ID Development of Online
management system
for Stud Farm

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PROJECT MANAGEMENT
Table of Contents
1. Part One:.......................................................................................................................................2
1.1 MOV - Measurable Organisational Value.....................................................................................2
1.2 Value of the project.....................................................................................................................2
1.3 Appropriate metric......................................................................................................................2
2. Part Two:...........................................................................................................................................3
2.2 Out of Scope................................................................................................................................3
2.3 Assumptions................................................................................................................................3
2.4 Constraints...................................................................................................................................3
2.5 Scope Management Plan.............................................................................................................3
2.6 Resource Plan..............................................................................................................................4
Part three:.............................................................................................................................................5
3.1 Project Milestones.......................................................................................................................5
3.2 Project activities..........................................................................................................................5
3.3 Project resources.........................................................................................................................6
3.4 Time estimation...........................................................................................................................7
3.5 Project budget.............................................................................................................................8
3.6 Time phase budget......................................................................................................................9
Part four:...............................................................................................................................................9
4.1 Assumptions................................................................................................................................9
4.2 Project risks and management strategy......................................................................................9
Part Five:..............................................................................................................................................10
Part Six:................................................................................................................................................11
Bibliography.........................................................................................................................................12
Appendices..........................................................................................................................................13
Appendix 1: Annotated Bibliography...............................................................................................13

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PROJECT MANAGEMENT
1. Part One:
1.1 MOV - Measurable Organisational Value
Area of Impact Rank (1 to 5)
Operational 1
Customer 2
Financial 3
Strategic 4
Social 5
1.2 Value of the project
The values that are selected for the delivery of the project are listed below:
Faster: The organization will be able to provide faster services to the customers by hosting
the entire management system online.
Better: It is found that both clients as well as customers of the organization can be able to
avail the services of the organization online, which is considered to better than the services provided
by Stud farm.
1.3 Appropriate metric
Rank Impact Metrics Timeframe
1 Operational 17% increment occurs
within the
organizational
business operations.
2 months
2 Customer Customers can be
able to get faster
online services, which
attracts more number
of customers.
3 months
3 Financial The money that is
spent by the company
helps in generating
proper return from
the project.
4 months
4 Strategic Due to the utilization
of business strategies
the organizations
operations becomes
much more smooth
and effective.
3 months
5 Social Social media assists in
targeting customers
as well as assists in
promoting the
services of the
2 months

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organization.
2. Part Two:
2.1 Scope
In scope are as follow:
 Designing interface
 Developing project prototype
 Integrating the Hardware within existing System
 Initiation of system management development
 Developing the Online Management System for the farm
 Implementing breeding, financial and mobile features
 Integrating the UI
 Evaluating the system functioning
 Documentation completion for this phase
 Testing
2.2 Out of Scope
Out scope are as follow:
 Technical details are not included
 Facility of training is also excluded
2.3 Assumptions
The project assumptions include:
 The budget will be approved as per the initial project draft
 The project will be successfully delivered as per the plan that is created
 It is found that the project will be prepared within the $150,000
2.4 Constraints
The project constraints include:
 Proper quality must be managed while project progress otherwise the budget associated
with the project can enhance
 The project activities must be finished within 113 days
2.5 Scope Management Plan
In order to manage the scope, the project manages takes numerous steps. Some of the
steps that are generally taken by the project manager in this project for managing project quality are
provided below:
 The project manager understand the needs as well as requirements of the project effectively
 Analyzes the initial signs of project creep so that the chances of project creep can be avoided
 Manages the changes that are occurred within the project due to the scope creep

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2.6 Resource Plan
 People
Resource Name Std. Rate
Project Manager $50.00/hr.
Marketing and Commerce Manager $45.00/hr.
Technical Expert $40.00/hr.
System Trainer $40.00/hr.
Technical Integration Specialist $45.00/hr.
Developer $35.00/hr.
IT Manager $40.00/hr.
Data Management Officer $40.00/hr.
Project Supervisor $45.00/hr.
Financial manager $40.00/hr.
Project planner $41.00/hr.
Human resource manager $38.00/hr.
Programmer' $40.00/hr.
Designer $40.00/hr.
Tester $35.00/hr.
 Technology
Hardware Desktop, RAM, hard disk
Software Development platform, designing
platform
Network Intranet, internet
 Facilities
High speed of internet connect is provided for the stakeholders for finishing the project in a
short time- period
 Other
Travel Requirements Travel expenditure is given to the
employees
Training Requirements Training is arranged for new employees

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Part three:
3.1 Project Milestones
Milestone Completion date
Milestone 1:Completion of project planning phase Thu 19-07-18
Milestone 2:Completion of initiation phase Fri 10-08-18
Milestone 3:Completion of development phase Thu 27-09-18
Milestone 4:Completion of training Fri 05-10-18
Milestone 5: Completion closing phase Mon 22-10-18
3.2 Project activities
Figure 1: Project activities
(Source: Created by Author)

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3.3 Project resources
Figure 2: Project resources
(Source: Created by Author)

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3.4 Time estimation
Figure 3: Time estimation
(Source: Created by Author)

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PROJECT MANAGEMENT
3.5 Project budget
Figure 4: Project budget
(Source: Created by Author)

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3.6 Time phase budget
May 2018
June 2018
July 2018
August 2018
September 2018
October 2018
$0.00
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
Time-Phase budget
Cost
Figure 5: Time-phase budget
(Source: Created by Author)
Part four:
4.1 Assumptions
The project assumptions include:
 The budget will be approved as per the initial project draft
 The project will be successfully delivered as per the plan that is created
 It is found that the project will be prepared within the $150,000
4.2 Project risks and management strategy
Risk ID Description Probability Impact Rate Assigned
To
Response
Strategy
Threat or
Opportunity
R1 Technical
problems in
using the
system
90% 5 450 Technical
expert
The
technical
issues can
be
prevented if
testing is
done before
the system is
utilized.
Threat
R2 Presence of
insufficient
resources
80% 4 320 Hr.
manager
The issue
can be
prevented if
proper
estimation
Threat

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PROJECT MANAGEMENT
for
resources is
made.
R3 Lack of
proper
system
design
90% 5 450 Designer The issue
can be
mitigated by
hiring skilled
designer.
Threat
R4 Incorrect
estimation
of project
budget
80% 4 320 Project
planner
The issue
can be
prevented
by properly
estimating
the budget
of the
project.
Threat
R5 Extension of
project
timeframe
80% 3 240 Project
manager
The issue
must be
accepted as
it can create
some
benefit
within the
organization.
Opportunity
Part Five:
 Statement on project quality
The project manager follows number of steps for quality management and few of the steps that
are taken are as follows:
 Checking of quality
 Utilizing software for analyzing project quality
 Weekly meetings with the stakeholders
 Cross-checking of resources for ensuring that they are of good quality
 A set of verification activities
Verification Activity When?
Survey After project delivery
Testing development After project development phase
Testing quality Before the project development
phase
 A set of validation activities
Validation Activity When?
Testing requirement of clients In the last phase of the project
Simulation testing After system development
NPV and ROI analysis After budget estimation