PRJM 6000: Project Charter for XYZ Revamp Project at Curtin University

This project charter outlines the XYZ Revamp Project, sponsored by XYZ Limited, focusing on enhancing the IT infrastructure of a logistics management company. The project, with a budget of $1 million, includes key deliverables like installing Windows 7, data backup/restore, and weekly progress reports. It addresses key functional requirements such as risk mitigation, data integrity, and secure platform development. The charter details benefit KPIs, strategic alignment with company needs, and potential risks. A change request is included, addressing the addition of a security layer. The Work Breakdown Structure (WBS) details project elements from planning to testing and deployment. The assignment also provides project planning insights, problems, and solutions related to time management and communication. The project aims to solve Curtin University's parking shortage by analyzing a project charter and WBS, applying scope change management processes, and demonstrating an understanding of project planning through a case study.

[First Name, Last name]
[Student Number]
PROJECT CHARTER
Sponsor: XYZ Limited
Project Title: XYZ Revamp Project
Prepared By: Date: 18-05-2019
Problem/Opportunity Statement
Xyz Limited Australian company working for the Logistic Management Services. The company provides several
services including the transportation, warehouse department and Logistics. There are both local and international
companies linked with this organisation. After working for more than 25 years, the organization valuation
reached $03 Billion. The main motive of developing the project plan is enhancement of IT Company
Infrastructure. A Total budget of $1 million has been assigned to complete this task.
Key Deliverables:
Installation of Windows 7
Backing up the data
Restoring the data
Progress report of a project every week
Minutes of meetings should be recorded and get followed up
A proper project plan should be prepared and approved by the management
formal sign off from the Higher Managing authorities
Resources must be identified
Assigning the roles and responsibilities to the team members
All the details must be shared with the project manager
Sign off of the project for the delivery items
Key Functional Requirements
Presentation of the Risk Mitigation Plan
Before actual implementation, every plan should be checked and analysed
Company data and resources should be maintained with integrity
Only verified and authorised users should have access over the centralised server and data is stored
A secure platform must be developed
The management and project team should perform the routine operations carefully
Technical training should be given to the project team members
Employees should be motivated for completing the task with more efficiency
BENEFIT KPIs
Backing up the data In case of any risk or defect
The operation blockages must be removed To remove the 75% bottlenecks, the Windows server
2010 can easily be used
Employees will be given technical Training Minor Technical Issues can be solved immediately
Efficiency will be increased Project Goals will be achieved with in deadlines
System Privacy will get enhanced Reduce risks of data breaches
Needs and Demands of Customer and Company will
be fulfilled
Employee as well as Customer Satisfaction
PRJM 6000 ASSIGNMENT 2 1

[First Name, Last name]
[Student Number]
Strategic Alignment
The main motive of this project is to fulfil the demands and needs of the company. The revenues and the
business process must be facilitated. Also, it is expected that either the company should perform
according to the requirements of the customers or should exceed the requirements.
Approximate Cost
USD 1,50,000
Approximate Timeframe
06 months
Key Risks
Enhancement on the cost of License
APPROVAL Yes / No
Authority: ______________________________ Date:____________
Sponsor
REQUIREMENTS TRACEABILITY MATRIX
Non-Functional Requirements Deliverable component
Windows server 2010 needs to be installed On each desktop/Laptop, the installation of
Windows server 2010 should be done
Process of installing the Anti-virus software must
be completed
All the latest versions of Anti-virus needs to be
installed
Proper and Stable Network connectivity is
required
There must be full network access
Proper up gradation of the system softwares On each system, the software must be upgraded.
Scope Change Process:
Change Request: Domain networking
Project: XYZ Restoring Project Date: 18-05-2019
Change Requestor: Board Members of Management Change No: 1
PRJM 6000 ASSIGNMENT 2 2

[First Name, Last name]
[Student Number]
Change Category (Check all that apply):
■ Plan ■ Outlay ■ Range ■ Necessities/ Method Of Measuring Feedback
□ Testing/Quality □ Possessions
Does this Change Affect (Check all that apply):
□ Corrective Action □ Preventative Action □ Defect Repair □ Updates
■ Other
Describe the Change Being Requested:
Out of all the changes required, one of the major requests regarding the change is that in the upgraded machines, security
layer must be added. The company Network and the Machines should be linked together. Additionally, the connecting
services including the emails, file hosting and others should not be allowed to perform on the machinery. The major
reason for adopting this change is the enhancement of the security level in the organisation. To implement such changes it
is important for the organisation to invest a significant amount of time along with efforts. If those changes got
implemented successfully then the employees will not be able to use the systems of the organisation for carrying their
personal task. These changes will enable and enhance the safety of the system and also the company it section will get
prevented from the future virus attacks. To get support from the server, the Domain services will need an additional port.
For carrying the process, it will be important for the organisation to construct additional port holders. Along with the port
holders, CISCO agent will also be provided to the upgraded machinery and Systems.
Describe the Reason for the Change:
From a very long time, security and privacy have been one of the major concerns for the organisation. In order to get rid
of the security problems, the addition of an upgraded security level got decided. Due to improper security and lack of IT
management, the organisations faced several problems and IT hacks. to get the problem solved, the organization needs to
adopt an upgraded plan. Additionally, the organisation also found that a single system was used by several employees in
the organisation. However, out of those there were many who do not have even proper knowledge regarding the types of
machinery due to which the risk Chance is got enhanced. There were great chances that the employees will install
unofficial software in the organisation systems and also use the mailing system for sending their personal mails. The
changes decided by the organisation will restrict the additional usage of the company system. The employees and users
will only be able to open websites that are permitted by the organisation only.
Alternatives Considered:
The change that is requested by the board of members of the management can easily get implemented
without using any sort of additional resource. Due to this benefit, there is no need for an alternative.
Technical Changes Required for implementation:
 Responsibility regarding Installation of CISCO software will be given to the network engineer
 All the additional required software and tools will be purchased
PRJM 6000 ASSIGNMENT 2 3

[First Name, Last name]
[Student Number]
Risks due to these Change:
 Due to the requirement of additional software, tools, ports, the cost of the project we get enhanced
and the total budget may get disturbed
Estimated Resources and Costs for Implementing Change:
 For installing the CISCO software and setting up the Ports, several resources will be used
 The estimated cost of change is 1 million dollars
Disposition:
■ Approve □ Reject □ Defer
Justification of Approval, Rejection, or Deferral:
There is a logical reason behind the change
PROJECT
WBS # WBS – ELEMENT
1 Enhancement of the IT infrastructure
1.1 Planning
1.1.1 Analysis of the requirements
1.1.2 Study and analysis of the feasibility along with report submission
1.1.3 project plan will be designed and developed
1.1.4 Deciding the delivery items
1.1.5 Communication plan needs to be prepared
1.1.6 Developing the test plan
1.1.7 Change request plan will be created
1.1.8 Mitigation and risk management plan got prepared
1.1.9 Sign off
1.2 Designing and analysing
1.2.1 Configuration of the hardware
PRJM 6000 ASSIGNMENT 2 4

[First Name, Last name]
[Student Number]
1.2.1.1 Performance regarding the study of the compatibility of each part of the hardware
1.2.1.2 Survey in the market
1.2.1.3 computer configuration plan needs to be developed
1.2.1.4 Submission of the bills
1.2.1.5 Getting approval regarding the amount feed in the statement
1.2.2 Selection of the vendor
1.2.2.1 Submitting the hardware tender
1.2.2.2 Preparing the checklist for the variety of vendors
1.2.2.3 Identification of hardware vendor
1.2.2.4 Setting up
1.2.3 Backing up the data
1.3 Purchasing and storing
1.3.1 Raising the hardware purchase
1.3.1.1 Analysing the hardware quality
1.3.1.2 Transfer of hardware part to the warehouses
1.3.2 Installation
1.3.2.1 Identification of machinery for upgrading the hardware
1.3.2.2 Installing the software on the motor
1.3.2.3 Presenting demo to the management
1.3.2.4 Enhance performance
1.4 Testing and deploying
1.4.1 Testing the machinery
1.4.1.1 Testing the Portability of the system machinery
1.4.1.2 Sign off
1.4.2 Examination of the networks
1.4.2.1 Checking the data flow and connectivity in the machine
1.4.2.2 Sign off
Part B
PRJM 6000 ASSIGNMENT 2 5

[First Name, Last name]
[Student Number]
Part B:
Deliverables
The Deliverables of this Project are:
 People will be able to get all the required Health Services near their residence
 Enhancement of Healthcare deliveries in future
 Arrangements for project management and governance
 Management Services will be facilitated
 Workforce
Benefits
 The primary benefit of this project is that individuals will get all the required Medical
Services near their places.
 Transportation cost will be reduced
 No need to get stuck in High Traffic when there is an Emergency
 Treatment will be given on Time
The KPI of the first benefit is that Every Individual will be able to get proper treatment on time
without delay.
Strategic alignment
Strategic framework alignment
PRJM 6000 ASSIGNMENT 2 6
Mission
Vision
Goals
Objectives
Action Plan
Long Term Outcome Measures
Short Term Outcome Measures
Output Measures
Process Measures

[First Name, Last name]
[Student Number]
Project Planning Problem
Out of all the project planning issues raised, one of the significant problems is Inadequate Planning
and Time Management. Due to inadequate planning, The Hospital Inauguration Date moved
forward to three and a half to four years. Due to insufficient preparation, the project got delayed,
and also the coast enhanced (Foster and Kesselman 2019). To avoid such problem and get better
management, it is essential for the organization to have proper project management planning. The
project management plan is a collection of plants and baselines that plays a vital role in the
completion of the project. While creating the project management plan, the organization needs to
consider the following factors:
 Benchmarks for a degree, calendar, and cost
 The board plans for extension, program, price, quality,
 HR, interchanges, hazard, and obtainment
 Necessity the board plan
 Change the executive's policy
 Setup the executive's plan
 Procedure improvement plan
To create a proper project management plan, the organization needs to follow the following steps
properly:
 First of all, the organization needs to determine the scope of the project. While learning the
range, the project goals, deliverables, deadlines, functions, tasks, features and costs must be
documented.
 Another step to be followed by the organization is to identify the task milestones. While
recognizing the task milestones, the project needs to get break down into small and
manageable tasks. After that, each job will be assigned to a responsible (Eskerod, Jepsen
and Jepsen 2016).
 The organization needs to quantify the efforts of how much it needs and the estimation of
the resources required. It is essential that the plan prepared by the organization must come
under an available budget (Cleden 2017).
 Allocation of resources is the next step that the hospital management team needs to follow.
The organizations and the vendors required to be assembled and each task need to be
distributed accordingly (Gray and Larson 2017).
 A proper schedule should be made so that the project can get completed within the timeline.
PRJM 6000 ASSIGNMENT 2 7

[First Name, Last name]
[Student Number]
 In a project, every task is dependent on another. It is essential to identify the task
dependencies so that if any job is affecting the progress of another, then it can be improved
accordingly (Kerzner 2015).
 The final step that the organization needs to follow is to document everything that is
planned. Paperwork plays an important role. The paperwork and documents will include all
the time sheets and contracts for the project team. The documentation also plays an essential
role while closing the project (Foster and Kesselman 2019)s.
Good project planning
All the findings of this project are leading towards the negative direction. However, there is still
one positive aspect of the project planning. The positive aspect is that the management team has
detected every risk and negative aspect wholly and carefully. Since all the adverse effects are in the
limelight now; hence, it will become easier to solve every problem accurately with perfection and
proper management plan. The issues that are encountered while analyzing this field project are
given (Heldman 2017). Also, show the solutions regarding the problems found are also stated well.
The first and major problem encountered is time management. Due to improper time management,
the date of the hospital opening got forward. However, still, if proper time management plan Get
followed, then the project will get completed in the right manner (Chen, et al. 2017).
Also, there is a lack of communication among the team members. Due to lack of communication,
the significant information not gets shared among every person involved in the project. Due to this
lack of communication problem, the objective becomes weak (Kerzner et al. 2017). Due to
improper planning and delayed and no management, the cost of construction and the capital budget
also get increased. It is essential for the organization to have a proper communication plan. With
appropriate communication plan, it will become here to share the relevant information among the
team members and work accordingly. Also, the cost management plan needs to be Improvise. It is
essential to manage the cost factors because if the finance required not to get adequately completed,
then there will be no efficiency at the end (Portny 2018).
PRJM 6000 ASSIGNMENT 2 8

[First Name, Last name]
[Student Number]
Bibliography
Chen, Hsing, He-Yau Kang, Amy Lee, Hsing Hung Chen, He-Yau Kang, and Amy H. I. Lee. 2017.
"A Project Management Plan to Reach Sustainable Competitive Advantage for a
Photovoltaic (PV) Manufacturer." Sustainability (Multidisciplinary Digital Publishing
Institute) 9 (9): 1496.
Cleden, David. 2017. Managing Project Uncertainty. Routledge.
Eskerod, Pernille, Anna Lund Jepsen, and Anna Lund Jepsen. 2016. Project Stakeholder
Management. Routledge.
Foster, I., and C. Kesselman. n.d. "The Globus project: a status report." Proceedings Seventh
Heterogeneous Computing Workshop (HCW'98). IEEE Comput. Soc. 4-18.
Gray, Clifford F., and Erik W. Larson. 2017. Project management : the managerial process.
McGraw-Hill Education.
Heldman, Kim. n.d. PMP : project management professional exam study guide.
Kerzner, Harold. n.d. Project management : a systems approach to planning, scheduling, and
controlling.
Portny, Stanley E. (Stanley Erwin). n.d. Project management.
PRJM 6000 ASSIGNMENT 2 9

[First Name, Last name]
[Student Number]
PRJM 6000 ASSIGNMENT 2 10