BSBPMG516 - Manage Project Information and Communication Project

This project, created by a student, focuses on managing project information and communication for a drought fundraising event organized by Westend Events. The assignment includes a detailed stakeholder analysis matrix, outlining internal and external stakeholders, their interests, power, and communication strategies. The project also maps the audience and communication purposes, identifying formal and informal communication methods. The student demonstrates an understanding of communication planning, including the purpose, audience, and the types of information to be exchanged. Part A provides an overview of the project, stakeholder analysis, and communication methods. Part B further establishes a communication management plan for the stakeholders involved, ensuring the project's progress and information are well-communicated. The project aims to successfully deploy the fundraising event, addressing the needs of the drought-affected Australian community.

Student Assessment Pack
Ensure this cover sheet is attached to your work.
Student and Trainer/Assessor Details
Student ID
Student name
Contact number
Email address
Trainer/Assessor name
Course and Unit Details
Course code BSB51415
Course name Diploma of Project Management
Unit code BSBPMG516
Unit name Manage project information and communication
Due Date Submission Date
Student Declaration:
• I certify that the work submitted for this assessment pack is my own. I have clearly referenced any sources
used in my submission. I understand that a false declaration is a form of malpractice;
• I have kept a copy of this assessment pack and all relevant notes, attachments, and reference material that I
used in the production of the assessment pack;
• For the purposes of assessment, I give the trainer/assessor of this assessment the permission to:
o Reproduce this assessment and provide a copy to another member of staff; and
o Take steps to authenticate the assessment, including communicating a copy of this assessment to a
checking service (which may retain a copy of the assessment on its database for future plagiarism
checking).
Student signature: ________________________________ Date: ____/_____/______________
Office use only
Received
by:
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.................................................................................................Tear Here..............................................................................................................
RECEIPT OF LODGEMENT
First name: Surname: UIT Student #:
Unit Code: Unit
Name:
Trainer: Due date: Date
submitted:
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by:
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ASSESSMENT DETAILS AND RESULTS SHEET
Purpose:
This sheet enables assessors to determine a student’s competency for each unit based on all assessment tasks submitted. It also provides
evidence to ASQA that the student has been assessed appropriately, after the student’s assessment is destroyed after the mandatory 6
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competency for the unit based on all assessment tasks. Record the unit outcome below, sign and date then forward this form together with
all assessment to the VET Training Manager according to the assessment submission schedule. Please refer to assessment overview for more
information.
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for the unit in SMS. Scan this sheet in the student’s electronic record, then save the assessment bundle in the student’s file.
Unit Code: BSBPMG516 Unit name: Manage project information and
communication
Sufficient evidence recorded/Outcome
S – Satisfactory
NS – Not Satisfactory
Evidence
recorded
Unit Assessment
Task 1
Evidence
Type/
Method of
assessment
Unit Knowledge Test (UKT) □ S / □ NS (First Attempt)
□ S / □ NS (Second Attempt)
Evidence
recorded
Unit Assessment
Task 2
Evidence
Type/
Method of
assessment
Unit Project (UP) □ S / □ NS (First Attempt)
□ S / □ NS (Second Attempt)
Evidence
recorded
Unit Assessment
Task 3
Evidence
Type/
Method of
assessment
Unit Project (UP) □ S / □ NS (First Attempt)
□ S / □ NS (Second Attempt)
Unit Outcome □ Competent
□ Result not available
FINAL UNIT OUTCOME
□ Competent
□ Not Yet Competent
Comments
Assessor’s Name (Print)
Assessor Signature
Date Assessed
DATA ENTRY
(Entered onto TEAMS) □ Competent (change result to Competent and
enter date assessed)
□ Result not available (do not change result,
record submission in notes field)
Date: Initials:
□ Competent (change result to Competent and enter
date assessed)
□ Not Yet Competent (change result to NYC and enter
date assessed)
Date: Initials:

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Unit Assessment Task (UAT)
Assessment Task 2 – Unit Project (UP)
Part A: Task A
Description of the project
Australia is facing the drought that is influencing the country’s economy despite of
the rural or city areas. Various government and non-government organizations are looking
forward to help the community to fight this drought. Westend events group is developing and
executing a fundraising event that can meet the needs and requirements of the drought facing
individuals and assuring their safety and proper comfort for them in the present scenario. The
organization is being handled by the director and he is the sole decision-making individual
regarding the major decisions those could influence the entire project. Since, the project is big
and the impacted audience is the entire Australian community, the stakeholder identification,
and communication strategy will be playing major role in the successful deployment of the
project with an assurance that the project meets the needs and requirements of the end users.
Mapping of audience and communication purpose:
Purpose Audience
Introduce the project team and the project.
Review project objectives and management
approach.
 Project Team
 Project Sponsor
 Stakeholders
Report the status of the project including
activities, progress, costs and issues.
 Project Team
 Project Sponsor
PMO
 Stakeholders
Final deliveries and request of cooperation
with patience and consumer acceptance
towards the project being introduced.
 Farmers
 Australian Community
 Government

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A Stakeholder Analysis Matrix using the template in detailing:
Stakehol
ders
Intern
al/
Exter
nal
Powe
r
Interes
t
Strat
egy
Communic
ation
Timing
Message/
Information
Communic
ation
Vehicle
PMO Interna
l
High Low Keep
Satisf
ied
At each
stage
Project
progress;
issues that
impact on
them; timing
Newsletter;
Focus
groups;
Face to
face; Issues
database
Staffs or
volunteers
Interna
l
Low Low Mini
mal
Effort
Communica
te project
specificatio
ns as
required
Ensuring
proper
handover of
project to
operations
team
Weekly
meeting
Face to face
discussion
Brainstormi
ng
Survey
using
questionnair
es
Supplier Extern
al
Low Low Mini
mal
Effort
Communica
te project
schedule
and
material
requirement
s ahead of
time to
ensure
Ensuring on
time delivery
of materials
Telephonic
Individual
meeting
email

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delivery
Trial
Customer
s
Extern
al
Medi
um
High Key
Playe
r
Communica
te test
results and
performanc
e
specificatio
ns and
obtain
feedback on
customer
requirement
s or any
changes.
Product
performance
must meet or
exceed
current
product
Frequent
status
reports and
updates
Engineers Interna
l
High Low Keep
Satisf
ied
Communica
te resource
requirement
s early and
ensure
resources
are released
back to
engineering
when
they’re no
longer
required
Concerns
regarding
resources to
assist project
team with
product
design
Monthly
Face to face
Telephonic
Mails
Farmers Interna
l
High High Keep
satisfi
ed
After the
accomplish
ment of
each
milestone
Growth and
progress of
the project
and expected
final delivery
Newsletter
Newspaper
Media

6
of the
attempts
Survey
Logistics
group
Extern
al
Low Low Mini
mal
effort
Twice a
month
The routes
and delivery
time
management
regarding the
product
deliveries
Newsletter
Telephonic
Sponsors Extern
al
Medi
um
High Keep
infor
med
Monthly Discuss
about the
investment
being made
and the
ongoing
progress of
the project
Emails
Telephonic
conference
Face to face
meeting
Governm
ent
Extern
al
High High Key
playe
r
Twice
throughout
the project
lifecycle
Regarding
the approval
on certain
progress and
growth of the
project
Email
Legal
contract
papers
Director Interna
l
High High Key
Playe
r
On every
milestone
of the
project
Ongoing
progress and
growth of the
project
including the
necessary
decision-
making that
Telephonic
face to face
emails
Conferencin
g either
telephonic
or video

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can meet the
final delivery
of the project
Competit
ors
including
Australian
Red
Cross,
Draught
Angels,
Foundatio
n for
Rural and
Regional
Renewal
and the
Salvation
Army
Extern
al
Low Mediu
m
Mini
mal
effort
As required Discuss
when there is
need of their
cooperation
on certain
project
phases as it
is non-profit
project; the
competitors
might agree
on
cooperating
with the
Westend
event drivers
Newsletter
Telephonic
Emails
Face to face
meeting
Superviso
rs and
managers
regarding
different
operating
sectors
Interna
l
High High Key
playe
rs
Twice a
month
To track the
ongoing
growth and
development
of the project
and develop
strategies
those are best
suited for the
ongoing
operational
activities
with an
Face to face
Emails
Survey
Conference
meetings
telephonic

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assurance
that the
project being
delivered
will meet the
final needs
and
requirements
of the users
Types of formal communications
Emails, telephonic, meeting records, and survey with questionnaires are the types of
the formal communication mediums those would be delivered for the management and
delivery of the entire project.
Types of informal communications
The informal communication medium incudes meetings, brainstorming with rapid fire
of the questioning and answering sessions, and newsletter are some of the informal
communication mediums those will be adopted in the project for allowing large groups to be
informed and associated with the project.
Performance Checklist – Assessment 2, Part A
The student prepared an outline of a
communication management plan that includes
the following:
Yes No Trainer/Assessor to complete
(Comment and feedback to
students)
 A description of the project 
 Mapping of audience and communication
purpose


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 A Stakeholder Analysis Matrix detailing:
o major internal and external
stakeholders
o the type of information to exchange
and the timing of that exchange
o power and interest for stakeholder
placement
o at least one stakeholder management
strategy per stakeholder
o communication resources available
to the project

 Types of formal communications 
 Types of informal communications 
Part B
Task B
A brief description of the project
Westend events is ready to deliver a project that can allow the drought effected Australian
Company to cope up with the existing problems and challenges. The project management
attributes will be necessary for the management and delivery of the entire project as it will be
helpful and effective in developing the startegies for the stakeholders involved in the project.
Stakeholder analysis is presented and delivered in the above task, now the attempt will be
driven for establishing the communication management plan for the involved stakeholders
and make sure that the information and progress of the project is well communicated and
there is not any confusion regarding the scope objective and deliveries of the project. The
sophisticated and feasible communication strategy will allow the adoption of the best
strategies those could ultimately drive the project towards success.
Mapping of audience and communication purpose

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Stakeholders Purpose
PMO The project management officer will have to be informed about
the ongoing progress and development of the project and make
sure that the new strategies are being discussed regarding the
future development and execution of the project. They will be
informed and guidance needs to be gathered regarding ongoing
growth and development of the project.
Staffs or volunteers The purpose will be discuss the necessary operational activities
those are considerable for the growth and development of the
project with an assurance that the project will undergo and all
the activities will be managed and maintained accordingly for
the sake of the project success.
Supplier The purpose will to discuss the ongoing requirement and need
of the project regarding the supplies those are necessary for the
project delivery with an assurance that every stakeholder is
well comfortable within the project environment.
End Consumers The target being considered for the project delivery is to meet
the needs and requirements of the Australian community that is
facing drought. The end customers need to know about the
benefits and outputs of the project considering their perspective
in the current project environment.
Engineers The engineers will be required for planning the technologies
and the possible ways in which the project can be delivered to
the end consumers in much effective and efficient way through
efficiently using the technology.
Farmers The agriculture production in Australia is the responsibility of
the farmers and since, water is the most crucial object for the
growth and development of the agriculture; draught is the
serious concern regarding the production. The communication
must discuss the ways through which the project will eliminate
their problems and allow them to fit in the community.
Logistics group The logistic groups need to understand the severity of the
project and timeline for which the supplies need to reach at

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every corner of the project. The discussion should emphasize
on the adoption of the routes, vehicles and other considerable
objects for the successful and efficient delivery of the project.
Sponsors The sponsors will need to know that where there investment is
being made and whether is the contribution is worth something
or not. The communication will discuss the achievements and
success being delivered through the financial strategies adopted
by them in the ongoing production and growth of the project.
Government The government will need to be informed about the positive
outcomes of the project with an assurance that the project will
worth of capability for managing the necessary needs and
requirements of the end consumers.
Director The director of the Westend Events will be informed about the
entire planning and estimation for the project delivery and
hence, it will make sure that the proper and effective decision-
making is delivered using the project management attributes in
a professional way.
Competitors including
Australian Red Cross,
Draught Angels,
Foundation for Rural and
Regional Renewal and
the Salvation Army
The entire project is for non-profit and hence, the cooperation
by the competitors can be assumed and attempted considering
the adoption of the better strategies and wide range of
information that can ultimately lead the project towards
success.
Supervisors and
managers regarding
different operating
sectors
Supervisors and managers will need to be informed about the
project better and bad sides considering the comparison
between the deliveries being made and the estimated deliveries.
A stakeholder analysis Matrix detailing:
Stake
holde
rs
Intern
al/
Exter
Pow
er
Intere
st
Strategy Communica
tion
Timing
Message
/
Informa
Comm
unicati
on