Essay: Principles, Practices, and Sustainability in Project Management

This essay provides a comprehensive overview of project management, focusing on the principles, practices, and optimization strategies essential for successful project implementation. It begins by defining project management and outlining the five key steps involved: project initiation, planning, execution, monitoring and control, and closure. The essay emphasizes the importance of these steps in upgrading technological systems within an organization, aiming to meet customer requirements efficiently and cost-effectively. Key principles such as success, commitment, structure, transparency, communication, progress, culture, and risk management are discussed. The essay then explores best practices, including stakeholder communication, risk response teams, organized meetings, document preparation, feedback collection, and wrap-up meetings. It also addresses the optimization and sustainability of project management, emphasizing the need for aligning project goals, fostering innovation, and evaluating project benefits. Finally, the essay highlights critical factors in project management, such as skilled personnel, smart planning, open communication, and effective risk management. The essay concludes by underscoring the importance of making project decisions based on a thorough evaluation of costs and sustainability to maximize organizational profits.

Essay
1

TABLE OF CONTENT
ESSAY.............................................................................................................................................3
Five steps for project management that need to be taken by project manager............................3
Principle of project management.................................................................................................4
Best practice to effectively manage project.................................................................................5
Optimising and sustainability of project management................................................................7
Various factors that are important in project management..........................................................7
REFERENCE..................................................................................................................................9
2

ESSAY
Project management is process that involves planning, monitoring and executing a
program through clearly defining roles and responsibilities of each individual within organisation
so that particular task can be accomplished. There are various challenges and barrier in effective
implementation of project so manager need to continuous supervise various activities so that best
outcome can be gained. It is essay on project of upgrading technological system of organisation
so that customer’s requirements can be fulfilled within limited time and cost thus contributes in
growth and success of organisation. The main objective of project is to effective utilise available
resource and capabilities of firm so that maximum output can be gained from particular project.
Structure of project management of upgrading technologies system can be managed though
considering five stages such as:
Five steps for project management that need to be taken by project manager
Project initiation: It is the first stage where project management of firm evaluates the values,
cost involved in planning and executing particular project so that desired outcome can be
gathered. Therefore it is stage where performance and lifecycle of project is measured for
effective planning and implementation for growth and success of organisation. There are two
common tools that are used by manager to take decision regarding implementation of project or
not such as business case document, feasibility study (Farashah, Thomas and Blomquist, 2019).
Business case document tool is used by manager to find various benefits and importance of
project through use of document. On the other hand feasibility study is study of timeline, goals
and cost involved in project management so that accurate decision regarding updation of
technologies.
Project planning: After project manager has evaluated various benefits and cost involved in
technological development take decision and plan the way technologies system can be upgraded
within organisation. Project plan is in written form that explains about resource, finance, task
that need to be performed by each individual so that technological system can be upgraded
(Farashah, Thomas and Blomquist, 2019). Thus, it helps in effective communication between
employees, performance of task and activities as per predetermined goals. Project plan helps
team member to handle various obstacles, identify timeframe, cost that are involved while
implementing project.
3

Project execution: It stage of project management where various steps, task and responsibilities
are performed by each team member so that desired task can be accomplished. Project manager
by clearly stating roles, responsibilities of each team member and provide various resources to
upgrade technologies is able to effectively execute project.
Project control and monitoring: Project manager of technological system development
continuously monitor and supervise performance of each individual so that desired goals can be
achieved. By continuously monitoring it get to know actual time, cost involved to perform
specific task and various areas in which company lack so that project can be effectively managed
and objectives can be meet.
Closure of project: It is last stage where project come to an end as various technological
development system have be installed within organisation. The team member started to deliver
qualitative products and services to customers through use of innovative technologies to provide
them better experience. Team member learn from such project management that is various things
that helps to make project success whereas other hinder in growth and success of project
management (Dykstra, 2018). Therefore such evaluation of previous project helps to remove
weakness, mistake and take corrective action so that project can be easily managed.
Principle of project management
There are certain key principles of project management that need to be followed by
manager in order to achieved desired objectives of particular project. Therefore different
principles of project management are as follows:
Success Principle: Project manager need to be committed and determined to achieved desired
success or main objective of manager should be successful implementation and completion of
project such as technological system development for growth and expansion of enterprise.
Commitment principle: Team member and manager need to be committed and determined to
perform specific duties and responsibilities in term of quality, scope and time and objective that
need to be achieved by company.
Structure: Gantt chart need to be prepared by project management of technological upgradion
so that it can be determined the time, cost to be involved in performing particular task (Alvarez-
Dionisi, Turner and Mittra, 2016). Definite organisation structure and stating clear roles,
responsibilities help in effective operation of project and achievement of project objectives.
Transparency and trust between team members: In order to effectively implement
4

technology development system team member, top management need to be transparent and trust
each other so that they can easily coordinate and contribute in accomplishment of task.
Communication: Effective communication and exchange of information, ideas, views between
manager and employees helps in smooth function of various activities so that project can be
successfully implemented (Berggren, 2019). Open and free communication helps in brining new
ideas, innovation within organisation so that various changes can be made in project in order to
get best result or outcomes.
Progress principle: This principle of project management state that manager in order to promote
progress of project such as technological system development need to explains about roles,
policies and procedure that need to be followed by each team member so that goals can be
attained (Chawla and et.al., 2018). Delegation of authority and responsibilities helps in effective
completion of task and immediate correction of mistake for success of project management.
Culture principle: Team member need to be provided supportive working environment so that
they can easily develop new technologies, perform their respective task. Motivation for leaders
and manager of team and strong relationship among team member helps individual to effective
utilise its capabilities so that project can be managed.
Risk principle: It is last principles that need to be followed for effective management of
projects and achievement of desired goals. Project manager need to identify associated risk,
challenges with particular project so that crucial steps can be taken to remove such obstacle for
smooth operation of activities and effectively management of particular project.
Best practice to effectively manage project
There are various best practice for effective project management that need to be followed
by manager to make project successful. Therefore different practices of project management are
as follows:
Communicate with project stakeholders: There are various stakeholders of firm such as
customers, employees, supplier, investors and shareholder. Project manager need to find high
interest and participate of stakeholder in particular project so that various steps can be planned as
per their needs and preferences (de Oliveira and Rabechini 2019). Such as to initiate project of
development in technologies system in organisation various customers, employees and investor
are affected. So therefore manager need to trained employees, offer qualitative products and
5

service through use of new technologies so that maximum output can be gained and enhance
profit share of investors.
Risk response team need to be created: There are different types of risk are involved related
to project or task so that they have to be effectively managed to get maximum output or result
from project implemented. Project manager need to choose high skilled, qualified and motivated
employees that have ability to bear certain amount of risk for effective implementation of project
(Kyriklidis and Dounias, 2016). Therefore it protects company from various threats and helps in
maximum utilisation of available opportunities for better project management.
Organise meeting: Project manager need to organise meeting in order to distribute task into
smaller part that is to be performed by particular individual. Manager need to explain each and
every step that needs to be taken so that innovative technologies can be installed with
organisation in limited time and cost. In meeting manager need to understand needs and
expectation of each shareholder so that project can be managed effectively for growth and
sustainability of firm.
Preparation of document: It is another one of the best practice that needs to be performed by
project manager for taking various decisions on cost management and sustainability of project
for long run. It is document that describes about roles, responsibilities of each group member
thus helps in avoiding confusion and conflict among individual regarding task to be performed
(Zwikael, 2016). Thus, contribute in effective delegation of roles and responsibilities and
authority to take decision so that various crucial steps can be taken fast for completion of project
within limited time and cost so that optimum benefit of project can be gathered.
Collection of feedback: It is another one of the best practice that is useful to effectively manage
project that is collection of feedback through team member. It helps in finding various problems
that team members are facing while performing different task. Continuous feedback from team
member helps in resolving issue of individual within limited time thus accomplishment of task
without much wastage of money, time and efforts.
Hold up wrap meeting: After completion of project and development of new technology system
project manager need to reflect on various steps that have been taken so that various methods can
be found to optimise project result or outcome. Therefore, holding wrap meeting and exchanging
view of different manager about various lessons that they have learned from previous project
6

management can helps in effective implementation of project for long period of time. Thus,
continuous reflection and review helps in optimising project plan and desired outcome so that
company can gain competitive advantages.
Optimising and sustainability of project management
For optimising and sustainability of project management manager need to continuously
analysis and evaluates benefit and advantages of implementing project. Feedback from team
member and customers also helps in optimising project management through taking various
measures to improve project. Managers of project need to align goals of project with the various
steps that need to be performed by individual so that best result can be get from specific project.
Bring innovative ideas, and maintain quality of project can helps in optimising benefits of project
and its effect from long term growth and success of organisation (Kasemsap, 2018). Such as
companies through continuous using innovative technologies to deliver qualitative services and
products to customers can easily get competitive advantages and expand its market share.
Therefore project management decision need to be made on basis of evaluation of cost and
sustainability of project so that maximum profit can be earned by organisation through
implementation of project.
Various factors that are important in project management
Different factors that are important in decision making of project management other than
price, cost of implementation of project are:
Smart people: For success of project the most important thing that is necessary is human that
have high skill, knowledge to perform different task and activities. It is responsibilities of Project
manager to continuous motivate highly skilled and qualified employees to work hard and
effectively so that maximum result can be gathered from minimum output.
Smart planning: Project manager need to effectively plan in advance about various technologies
that need to be improved, physical and human resource, capital that are to be need to make
project successful (Aarseth and et.al., 2017). Smart planning of project management helps in
effective utilisation of available resource so that maximum gained can be gathered.
Open communication: Another factor that is important in decision of project management is
open communication so that team member can easily share their view, ideas regarding particular
7

topic to get desired outcome. It helps in effective coordination of team member and enhancing
existing skill of individual so that project can be sustain for longer period of time.
Risk management: Project manager need to analysis and evaluates associated risk with
particular project so that various steps can be planned in advance to minimise risk and maximise
outcomes. Stakeholder of project need to be aware of associated risk with project so that they can
take accurate decision for implementation of project within organisation to maximise their
market share.
Therefore it can be conclude that manager needs to use best practices in order to
effectively manage project and get desire outcome. There are various factors other than cost that
are important in decision making of project management such as associated risk, communication,
planning and its associated benefits in growth and expansion of enterprise.
8

REFERENCE
Book and journals
Aarseth, W and et.al., 2017. Project sustainability strategies: A systematic literature
review. International Journal of Project Management, 35(6). pp.1071-1083.
Alvarez-Dionisi, L. E., Turner, R. and Mittra, M., 2016. Global project management
trends. International Journal of Information Technology Project Management
(IJITPM), 7(3). pp.54-73.
Berggren, C., 2019. The cumulative power of incremental innovation and the role of project
sequence management. International Journal of Project Management, 37(3). pp.461-
472.
Chawla, V and et.al., 2018. The sustainable project management: A review and future
possibilities. Journal of Project Management, 3(3). pp.157-170.
de Oliveira, G. F. and Rabechini Jr, R., 2019. Stakeholder management influence on trust in a
project: A quantitative study. International Journal of Project Management, 37(1).
pp.131-144.
Dykstra, A., 2018. Construction project management: A complete introduction. Kirshner
Publishing Company.’
Farashah, A. D., Thomas, J. and Blomquist, T., 2019. Exploring the value of project management
certification in selection and recruiting. International Journal of Project
Management, 37(1). pp.14-26.
Kasemsap, K., 2018. The roles of information technology and knowledge management in project
management metrics. In Global Business Expansion: Concepts, Methodologies, Tools,
and Applications (pp. 1191-1221). IGI Global.
Kyriklidis, C. and Dounias, G., 2016. Evolutionary computation for resource leveling
optimization in project management. Integrated Computer-Aided Engineering, 23(2).
pp.173-184.
Zwikael, O., 2016. International journal of project management special issue on “project benefit
management”.
9