University of Sydney PMGT6812 Portfolio 2: Project Delivery Approaches

This portfolio explores integrated project delivery approaches, focusing on project management methodologies and the role of a project manager. It analyzes various project management methods like Waterfall, Agile, and Six Sigma. The portfolio includes a detailed table of contents, an introduction explaining the project's goals, and a comprehensive list of project activities with descriptions. It also outlines the responsibilities of a project manager, covering strategic planning, project monitoring, and resource allocation. The portfolio further discusses essential skills, expertise, and competencies required for effective project management. The document emphasizes the importance of clear project goals, effective communication, risk mitigation, and ethical conduct to ensure project success. It also includes insights into project practitioner interviews and the application of integrated project delivery methods in achieving project objectives. The portfolio concludes with a detailed analysis of project management tools and techniques, emphasizing their role in controlling the project lifecycle, managing resources, and improving project outcomes.

Project Management

Table of Contents
Introduction:.................................................................................................................................................................................................................2
Portfolio........................................................................................................................................................................................................................2
References:.................................................................................................................................................................................................................23

Project Title: Integrated project delivery approaches
Introduction:
Designing of portfolio items list helps in evaluating the lesson learned from the past experiences and in evaluating different project delivery
methods which are implemented for bringing sustainability in completing project. Different methodologies are used for integrating project
delivery approaches so that scheduling of project is capable of fulfilling requirement of the owner. There are various project management
methods such as waterfall, agile, six sigma, prince2, and others which help in modelling the project to retrieve success within allocated time and
budget. Key element of project success is the capability of project manager in taking effective decision in choosing right project management
methodologies for completing tasks. Complexity of organization culture is solved by accompanying integrated project delivery approaches
because it focuses on providing systematic structure and coordination in business activities. Depth of project success has been learned from the
past experiences and its impact on the organization. In this paper, we are going to design portfolio activities by collecting data on the job
description of project manager from the past experience, reviewing job advertisement at 5 different locations, collecting relevant knowledge and
ideas from the interview session organized on project practitioners, and develop a project delivery plan.
Portfolio
Particular Activity
no.
Activities Description
Job Description
Role of project
manager in
utilizing project
team and
project delivery
approach
1 Requirement specification plan
designing
Designing of project plan depends on requirement specification plan.
Requirement specification plan is created by having face to face
communication with the stakeholders (Anderson, 2015)
Identification of resources required to complete the project undertaken
(Badewi, 2015)
Required to keep temporary check on business process, project start up,
and replacement with new project schedule (Bogason, & Dahl, 2015)
Identifying constraints associated with the project in terms of time,
cost, resources, and quality (Carcano, & et.al., 2016)
Reviewing tasks and sub-task of project to analyse complexities
associated with it (Cousillas, 2010).
Identifying changes required in the project requirement file to gain
satisfaction of end users
2 Resources required
3 Monitoring
4 Constraint identification
5 Review of complexities
6 Review of changes
7 Managing coordination

Enabling harmony and coordination among team members (Damoah,
2015)
He is responsible for simplifying project schedule and approach by
integrating effective project management delivery approach (Ennouri,
2013)
Development of risks strategy and risk mitigation helps in minimizing
impact of them on the process undertaken (Gupta, 2019)
From the past experience, I have realised that success and failure of
project depends on the decision taken and implemented by the project
manager at right time. It helps in synchronising business process
according to the desired goal and objectives
Activities are designed in the direction of project goal (Hamad, 2018)
Estimation of budget is done by analysing historical reports of project
Estimation of time duration is done by analysing historical reports of
project (Hamid, Raza, and Naqvi, 2013)
Estimation of quality standards is done by analysing historical reports
of project
Data retrieval is required to be done according to the demand of
resources
Value of project depends on completion within projected time and cost
and within quality standards
Measuring outcome of project with the checklist of requirement
specification plan so that maximum value obtained by project is
determined (Haron, & et.al., 2013)
Distribution of work with respect to capability and willingness of
resources
Realistic duration of time and cost is provided to resources for
completing their respective work (Haughey, 2014)
Motivation helps in managing connection between resource work done
and final outcome of project
Coordination and communication are two major success factors
because it give rise to team work synchronization
8 Enables process simplification
9 Mitigation risks and complexities
10 Right decision at right time
11 Clear goal and objectives
12 Clarity in project budget
13 Clarity in project timeline
14 Clarity in quality standards
15 Synchronising information flow
16 Project value
17 Determining maximum value achieved
18 Resource utilization
19 Realistic time and cost estimates
20 Motivating resources
21 Enabling Team spirit
22 Controlling time
23 Controlling Budget
24 Increasing satisfaction of end users
25 Updating project schedule
26 Managing risk
27 Monitoring of project status
28 Preparing required documentation
29 Leading team
30 Managing relationship with client
31 Preparing project strategy
32 Signing contract
33 Determining project vision
34 Procurement of inventory required
35 Liaison
36 Mentor
37 Managing relationship with
stakeholder

Determining critical activities and risks factors plays a crucial role in
controlling time to finish undertaken task
Determining critical activities and risks factors plays a crucial role in
controlling budget to finish undertaken task (Hornstein, 2015)
Keeping balance of information flow between client and team members
Provides guidelines to subordinate
Types of activities interdependencies are Start to start, start to finish,
finish to start, and finish to finish (Itegi, 2015)
38 Integrating project delivery approach
39 Taking initiation in undertaken project
40 Communication
41 Developing execution plan of project
42 Project testing
43 Project implementation
44 Project close up
45 Project handover
46 Determining project assumption
47 Determining cause and effect of risks
48 Keeping alternative plan
49 Managing chaotic environment
50 Developing stakeholder engagement
plan
51 Developing quality management plan
52 Developing procurement management
plan
53 Setting priority to risks identified
54 Summarizing interdependencies of
project activities
55 Keeping checks of employees
performance
56 Identifying gaps in employees
performance with respect to project
requirement
57 Initializing training and development
program
58 Providing remuneration
59 Links with project sponsors
60 Managing supply and demand of
resources

61 Critical thinking
62 Creating thinking
63 Designing innovation
64 Taking proactive action
65 Adaptive
66 Predict uncertain risks
67 Responsive behaviour for new project
68 Implies effective project management
methodology
69 Determining critical factors
70 Determining project outcome
71 Developing improvement plan
72 Identifying risks in implementation
73 Identifying employee resistance
74 Sequencing of activities
75 Identifying material required
76 Managing supply and demand of
resources
77 Amendments in project schedule
78 Correlating interdependency between
activities
79 Determining project management tools
used
80 Organizing meeting and conference
81 Projecting timeline
82 Providing new opportunities to team
member
83 Investigating reasons of historic
project failure report
84 Overcoming risks and uncertainty
85 Process setup

86 Linking of process output with overall
goal of project
87 Minimizing cost
88 Calculating Cost performance index
89 Calculating schedule performance
index
90 Managing resource levelling
91 Determining risk of project failure
92 Determining success criteria of project
93 Managing ethical code of conduct
94 Punishing Unethical behaviour at
working environment
95 Award and reward to employees
96 Planning to overcome employee
resistance
97 Resolving grievances of employees
98 Keeping processes on track
99 Identifying gaps in the working
process structure
100 Designing innovative plan
101 Planning for minimizing employees
efforts
102 Cost incurred per activity
103 Determining float value
104 Identifying type of activity
105 Working hours of employees
106 Representative of project
107 Selection of processes
108 Selection of resources
109 Identifying participation of
stakeholders

110 Developing conceptual design of
project
111 Bringing transparency in contract
112 Identifying project start date
113 Identifying project finish date
114 Managing meeting for project
initiation
115 Developing project plans
116 Determining project design
117 Setting project to execution
118 Calculating test result
119 Determining improvement areas of
project
120 Implementation of project
121 Controlling of project
122 Developing future improvement plan
123 Emphasis on end user feedback
124 Developing feasibility plan of project
125 Assembling of team members
suggestion
126 Synchronising project work
breakdown structure
127 Calculating work force task
128 Creating progress report of project
129 Preparing handover documentation
130 Identifying risk severity
131 Identifying risk likelihood
132 Identifying risk ranking
133 Identifying risk probability
134 Identifying risk mitigation plan
135 Identifying responsible person for

activity
136 Determining methods of
communication chosen
137 Managing business administration
138 Managing legal issues
139 Managing political issues
140 Determining frequency of
communication
141 Determining mode of communication
142 Identifying type of message
transferred
143 Preparing check-ins report
144 Health and safety check
145 Preparing project baseline report
146 Preparing project variance report
147 Preparing risk register
148 Identifying carriers of information
149 Identifying types of project
management tools
150 Developing project outcome report
Multinational
role of Project
Manager role
151
Responsi
bilities
Strategic planning From the investigation, it has been found that project manager performs
various responsibilities to achieve project goal and objectives (.
The graph below shows role crucial role played by the project manager
in different phases of project management approach:152 Project monitoring and controlling
Requirement 153 Developing project plan
Skills and
expertise
154 Creating project goals and objectives
Communication
skills
155 Analysing quality of services provided
to customers
Education and
certification
156 Resolving issues

It has been seen that major role played by the project manager is during
project planning and in performing execution, monitoring and
controlling phase (Mansfield Community, 2013). Success and failure of
project depends on the creative thinking applied in synchronising
project activities.
Graph below shows tools and technique used for controlling project life
cycle
Competencies 157 New opportunities
158 Change management
159 Managing resource utilization
160 Creating portfolio
161 Leading project team
162 Developing project cost and budget
163 Project reports
164 Coordination between internal and
external resources
165 Project scope
166 Feasibility report
167 Resource allocation
168 Progress tracking
169 Project performance tools
170 Relationship with clients
171 Setting priority to risks
172 Preparing documentation
173 Clarity in requirement plan
174 Creating process maps and schedule
175
Require
ment
Having experience in project
management
176 Good communication skills
177 Organization skills
178 Ethical code of conduct
179 Strong knowledge of PMP
180 Strong knowledge of Microsoft Office
181
Skills
and
Expertise
Budgeting

Value of project increases by following legal laws and ethical code of
conduct at work place. Systematic growth of the project depends on the
effective utilization of resources, time, and cost. Parameters which are
required to organize project efficiently are budgeting, planning,
scheduling, resource utilization, supervision, staffing, directing,
controlling, managing formal and informal communication between
working units by using different modes of information transmission
channels, synchronising activities, and managing supply and demand of
resources (Monnappa, 2017).
Success of project depends on minimizing complexities of processes by
developing proactive action plan for mitigating risks (Mossalam, and
Arafa, 2016). Monitoring and execution of project helps in designing
innovation and change requirement to meet the satisfaction level of end
users. Variance of cost and schedule can be minimized by monitoring
cost performance index and schedule performance index (Newman,
2018).
182 Scheduling
183 Monitoring
184 Planning
185 Supervision
186 Staffing
187 Directing
188 Controlling
189 Communication
190 Managerial skills
191 Project management skills
192 Process management skills
193 Inventory management skills
194 Grievance handling skills
195 Formal communication
196 Informal communication
197 Creating good and healthy working
environment
198 Synchronising activities
199 Ethical behaviour
200 Optimizing association of resources
201
Educatio
n and
certificat
ion
Master degree from recognized
university
202 Certification of project management
professional
203
Compete
ncies
Critical thinking
204 Creating thinking

205 Negotiation
206 Grievance handling of employees
207 Tolerating power
208 Adaptability
209 Proactive decision
Investigate
Interview
210
Project
Practitio
ner 1
Project management approaches used
in developing project schedule
It has been learned that limitation in project scheduling, time
management, cost management, unclear goal and objectives, division
of role and responsibilities, and functional requirement can be fulfilled
by deploying integrated project delivery approach because it helps in
alliancing project according to the requirement of the end users by
managing legal contract with them. Working of the resources can be
improved by providing authorisation and authentication of completing
their respective work within the mentioned deadline. Success of project
can be measured by implementing sequential approach of integrated
project delivery method. There are eight phases which are named as
conceptualization phase for developing project plan, design phase for
creating schema designing of project, detailed designing phase for
creating detailed designing of project, implementation phase for
preparing documentation to handover project to the authorised party,
review phase is for collecting feedback from the end user to measure
success and failure of project, buyout phase is for development of cost
management plan, construction phase is for completing construction
work of the project to deliver it on time, and close out phase for closing
project.
Interview with project practitioner helps in identifying relevancy and
appropriateness of integrated project delivery approach in increasing
efficiency of budgeting, planning, scheduling, resource utilization,
supervision, staffing, directing, controlling, managing formal and
informal communication between working units by using different
modes of information transmission channels, synchronising activities,
and managing supply and demand of resources.
211 Advantages of using integrated project
management approaches
212 Disadvantages of using integrated
project management approaches
213 Specific parameters used in project
scheduling
214 Phases of integrated project delivery
approach
215 Implementation of IPD in practice
216 Application of IPD in project
development
217 Suitability of IPD in Budgeting
218 Suitability of IPD in Scheduling
219 Suitability of IPD in Monitoring
220 Suitability of IPD in Planning
221 Suitability of IPD in Supervision
222 Suitability of IPD in Staffing
223 Suitability of IPD in Directing
224 Suitability of IPD in Controlling
225 Suitability of IPD in Communication
226 Suitability of IPD in Managerial skills
227 Suitability of IPD in Project