University Project: Planning a Disneyland Trip for Two Families

This project presents a comprehensive project plan for a 3-day trip to Disneyland California for two families. It encompasses all stages of project management, starting with an executive summary outlining the trip's scope and objectives. The plan includes a detailed Work Breakdown Structure (WBS), a responsibilities matrix, and a communications plan to ensure efficient coordination. A network diagram and Gantt chart are provided for scheduling, along with a milestones chart to track progress. The project also outlines resource requirements, a baseline budget, and a time-phased budget. Schedule optimization strategies are considered, and procurement and risk management plans are developed. Quality and change management plans are also included, along with status reports and a close-out checklist. The project concludes with a bibliography of relevant project management resources.

Running Head: PROJECT MANAGEMENT
Project: Planning a Trip to Disneyland (California)
Name of the Student
Name of the University

1PROJECT MANAGEMENT
Executive Summary
In this project, two families have decided on a 3-day trip to Disneyland California. The families
will travel by flight will spend 3 days and 2 nights in California. As per the plan, an estimated
schedule and budget have been developed. Based on these initial plans, a project plan has been
developed for the trip that the families can use for successfully completing the trip within their
schedule and budget.

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Table of Contents
Scope of Work.................................................................................................................................3
Project Objectives............................................................................................................................3
Work Breakdown Structure.............................................................................................................3
Responsibilities Matrix....................................................................................................................4
Communications Plan......................................................................................................................4
Network Diagram............................................................................................................................5
Gantt Chart.......................................................................................................................................6
Milestones Chart..............................................................................................................................6
Resource Requirements List............................................................................................................6
Baseline Budget...............................................................................................................................7
Time Phased Budget........................................................................................................................7
Schedule Optimization.....................................................................................................................8
Updated Human Resource Requirements........................................................................................8
Procurement Plan.............................................................................................................................9
Risk Management Plan....................................................................................................................9
Quality Management Plan...............................................................................................................9
Change Management Plan.............................................................................................................10
Status Report..................................................................................................................................10
Close Out Checklist.......................................................................................................................10
Bibliography..................................................................................................................................12

3PROJECT MANAGEMENT
Scope of Work
The project is based on planning of a short trip to Disneyland California for two families.
The overall trip is for two nights and three days with additional 1 day consumed for travel (up
and down). The trip includes journey, reaching California and looking out for hotel, meals and
travel around.
Project Objectives
The objectives of the project are specified as follows.
To develop a trip plan for two families to Disneyland California
To make travel arrangements for the families for the trip
To make arrangements for hotel stay for the families
To make arrangements for food for the families
To make travel arrangements for the families in California
Work Breakdown Structure
The work breakdown structure for the project is shown as follows.
WBS Task Name
0 Trip Plan to Disneyland California
1 Trip Planning
1.1 Enlist the Family Members for the Trip
1.2 Purchase Flight Tickets
1.3 Preparation for the Trip
1.4 Purchase Basic Travel Resources

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1.5 Milestone 1: Ready for Trip
2 Travel Day
2.1 Travel by Flight
2.2 Milestone 2: Reach Destination
2.3 Search for Hotel
2.4 Confirm Hotel Booking
2.5 Milestone 3: Set In the Hotel
3 Tour and Return
3.1 Travel in and around Disneyland
3.2 Prepare for Return
3.3 Hotel Check Out
3.4 Catch Return Flight
3.5 Milestone 4: Reach Home and Tour Complete
Responsibilities Matrix
The responsibilities matrix for the project is shown in the following table.
Activities ↓ Responsible Person → Family 1 Head Family 2 Head
Enlist the Family Members for the Trip √ -
Purchase Flight Tickets - √
Preparation for the Trip √ √
Purchase Basic Travel Resources √ √
Travel by Flight √ √
Search for Hotel √ √
Confirm Hotel Booking √ √
Travel in and around Disneyland √ √
Prepare for Return √ √
Hotel Check Out - √
Catch Return Flight √ √

5PROJECT MANAGEMENT
Communications Plan
The communications plan for the project is shown in the following table.
Communicable Entity Reason Frequency Process
Flight Booking Center For purchasing flight
tickets
Once before the trip Through online booking
system
Hotel For booking hotel room On reaching the
destination
Face to face
communication
Network Diagram
The network diagram for the project is shown in the following diagram.
Figure 1: Network Diagram of the Project (The red arrows and boxes show critical path)
(Source: Created by Author)

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Gantt Chart
Figure 2: Gantt Chart of the Project
(Source: Created by Author)
Milestones Chart
The milestones chart for the project is shown as follows.
Task Name Duration Start Finish
Milestone 1: Ready for Trip 0 days Wed 28-08-19 Wed 28-08-19
Milestone 2: Reach Destination 0 days Thu 29-08-19 Thu 29-08-19
Milestone 3: Set In the Hotel 0 days Fri 30-08-19 Fri 30-08-19
Milestone 4: Reach Home and Tour Complete 0 days Thu 05-09-19 Thu 05-09-19
Resource Requirements List
The resource requirements list are shown as follows.
 Travel resources like bags, snacks, clothes and others

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 Flight tickets
 Guidance leaflets
 Hotel information booklet / mobile app
Baseline Budget
The baseline budget of the project is shown in the following table.
Task Name Resource Names Cost
Trip Plan to Disneyland California $3,250.00
Trip Planning $1,450.00
Enlist the Family Members for the Trip Family 1 Head $0.00
Purchase Flight Tickets Family 2 Head, Flight Tickets[1] $1,200.00
Preparation for the Trip Family 1 Head, Family 2 Head $0.00
Purchase Basic Travel Resources Travel Resources[1], Family 1 Head,
Family 2 Head $250.00
Milestone 1: Ready for Trip $0.00
Travel Day $0.00
Travel by Flight Family 1 Head, Family 2 Head $0.00
Milestone 2: Reach Destination $0.00
Search for Hotel Family 1 Head, Family 2 Head $0.00
Confirm Hotel Booking Family 1 Head, Family 2 Head $0.00
Milestone 3: Set In the Hotel $0.00
Tour and Return $1,800.00
Travel in and around Disneyland Family 1 Head, Family 2 Head, Hotel
Charges, Tour Expenses $1,800.00
Prepare for Return Family 1 Head, Family 2 Head $0.00
Hotel Check Out Family 1 Head, Family 2 Head $0.00
Catch Return Flight Family 1 Head, Family 2 Head $0.00
Milestone 4: Reach Home and Tour Complete $0.00
Time Phased Budget
The time phased budget of the project is shown as follows.

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Tue 16 Jul '19
Sat 20 Jul '19
Wed 24 Jul '19
Sun 28 Jul '19
Thu 01 Aug '19
Mon 05 Aug '19
Fri 09 Aug '19
Tue 13 Aug '19
Sat 17 Aug '19
Wed 21 Aug '19
Sun 25 Aug '19
Thu 29 Aug '19
Mon 02 Sep '19
$0.00
$200.00
$400.00
$600.00
$800.00
$1,000.00
$1,200.00
$1,400.00
$0.00
$500.00
$1,000.00
$1,500.00
$2,000.00
$2,500.00
$3,000.00
$3,500.00
Cost Cumulative Cost
Figure 3: Time Phased Budget of the Project
(Source: Created by Author)
Schedule Optimization
In order to reduce the overall trip schedule, one recommendation is to hire a tours and
travels company for the entire trip. They will take the families in guided tours and will arrange
flight tickets and hotels themselves, thus reducing the workload on the family heads. However,
this will also incur additional service and other changes of around $750. Hence, the total budget
of the project will increase to $(3250+750) = $4000.
Updated Human Resource Requirements
The updated human resource requirement will include a Tours and Travels company
whose additional charges in $750 for the trip.

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Procurement Plan
The flight tickets can be procured from online flight ticket booking app or from the ticket
counter at the airport. The hotel booking can be done on spot at the destination or through online
hotel booking app. In case of tours and travels company, they will arrange for both. Travel
resources and other requirements can be procured from the supermarket.
Risk Management Plan
The possible risks and management plan are enlisted in the table below.
Possible Risk Management Plan
Injury or sickness to a family member during trip Check out locations of all healthcare and medical
centers around the destination before travelling
Affected by crime (Stealing of property or cash) Carry contingency cash secretly stashed inside a
bag
Quality Management Plan
The quality requirements of this project includes quality of living in the hotels and quality
of food. Only positively user rated hotels and verified profiles should be considered instead of
random and cheap hotels. Again, the restaurants for meals should be carefully chosen for getting
good quality food during the trip.

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Change Management Plan
Due to some unforeseen incidents, there might be a requirement for change in the project
like change in destination, changed travel date due to flight cancellation and others. It is
advisable to prepare alternative options while planning for the trip.
Status Report
The status report of the project is shown in the following table.
Task Name Status
Trip Plan to Disneyland California
Trip Planning
Enlist the Family Members for the Trip Planned
Purchase Flight Tickets Planned
Preparation for the Trip Planned
Purchase Basic Travel Resources Planned
Milestone 1: Ready for Trip
Travel Day
Travel by Flight Not Active Yet
Milestone 2: Reach Destination
Search for Hotel Not Active Yet
Confirm Hotel Booking Not Active Yet
Milestone 3: Set In the Hotel
Tour and Return
Travel in and around Disneyland Not Active Yet
Prepare for Return Not Active Yet
Hotel Check Out Not Active Yet
Catch Return Flight Not Active Yet
Milestone 4: Reach Home and Tour Complete
Close Out Checklist
The close out checklist for the project is shown in the following table.
Activity Check
All belongings packed

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Return flight tickets ready
Hotel payment complete
All pending payments done

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Bibliography
Kerzner, H. (2017). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Meredith, J. R., Mantel Jr, S. J., & Shafer, S. M. (2017). Project management: a managerial
approach. John Wiley & Sons.