Project Management Report: Feasibility of Office Relocation Project

This report presents a project management plan for the relocation of an organization's office, focusing on cost reduction and improved project outcomes. The introduction outlines the importance of project management and its application to the relocation project, emphasizing the roles and responsibilities of project managers. The report details the appraisal of business objectives, including cost reduction and increased project probability. It then breaks down the project into subdivisions, estimating time and cost, and identifies suitable methodologies like Prince2 for effective project management. The feasibility of the relocation project is assessed, considering technological, financial, and resource aspects. The management and administration structure, including project initiation, direction, implementation, and control, is also described. The report further outlines the roles and responsibilities of project staff, including project managers, top management, and technical personnel. A detailed project plan is presented, incorporating value propositions, sponsorships, and accountabilities. Risks and issues, such as potential project obstructions, are addressed, along with observations and evaluations of project activities. The conclusion summarizes essential tasks for the final project stage. Overall, the report offers a comprehensive analysis of project management strategies for successful office relocation.

Project
Management

Table of Contents
INTRODUCTION...........................................................................................................................1
ACTIVITY 1....................................................................................................................................1
Project determination on the basis of appraisal of business objectives associated with
relocation................................................................................................................................1
Sub division of Project and estimation of time and cost required for project .......................2
ACTIVITY 2....................................................................................................................................4
Suitable methodology for a particular project........................................................................4
Project feasibility....................................................................................................................5
Management and administration structure of project ............................................................5
Roles and responsibilities of a project staff............................................................................7
ACTIVITY 3....................................................................................................................................7
Detailed project plan...............................................................................................................7
ACTIVITY 4....................................................................................................................................8
Secondary Project Team Construction...................................................................................8
Prime Management Procedures............................................................................................11
Process for management of Project Change Message..........................................................12
ACTIVITY 5 .................................................................................................................................12
Risks and issues that may obstruct project...........................................................................12
Issues and risks that may be encountered in final project stages.........................................13
Observation and evaluative of the project activities.............................................................14
ACTIVITY 6..................................................................................................................................14
Assessment of essential project tasks to be completed in final stage...................................14
CONCLUSION..............................................................................................................................15
REFERENCES.............................................................................................................................16

INTRODUCTION
Project management designed for the achieve a specific goal with a team in a particular
time. It is important for every organisation. It is a practices of planning, controlling and
executing. Here an individual can utilizes there skills and knowledge which is beneficial for
them in a effective manner. Complete there project in a particular time, budget and with good
quality, it is the biggest challenge of project management. This present report is based on the
feasible implementation of relocation project. this report assess the fusibility of this project,
also define roles and responsibility of project manger in a specific project (Hornstein, 2015). On
other side they also focus on the project structure and quality management of a project. Beside
all this some producer like monitory and controlling are also included in this. Risk management
is also cover in the project management. Through all these activities an organisation can easy
achieve there goal.
ACTIVITY 1
Project determination on the basis of appraisal of business objectives associated with relocation.
An organisation want to relocated itself nearby Banbury, Oxfordshire. Main objective of
relocation is reduce the cost of project. Through this they can reduce there transportation cost
and its helps them to increase the probability of this project with 10%.
It is necessary for the growth of an organisation. For that they evaluate the operational
producer. with the help of selected m ethology an organisation can relocated it and also incres3e
the quality of project and also fulfil they requirements of the organisation, which is necessary for
every organisation. They also focusing on the new project relevant technique which is related to
the trends of the company and cost benefit analysis. in this process the project manger assist the
project. With the help of monitoring and controlling it get easy for the project manger. They
analysis each and everything related to the project because it is necessary for it. Project manager
also focus on the optimum utilization of resources in a particular time. It is effective for
archiving target with a good profit ( Joslin and Müller, 2015). Project manger can carry out the
cost benefit analysis for detail related to relocation. Relocation of the organisation is not a easy
task for any organisation. Many factors are related with this process like time, cost,
quality,information of new location, budget. Selection of all there things is necessary for start a

new project. During this process a project manger can start another project also with a effective
management skill. Bothy project should finish coursing to there time. It provide a good result for
the manger. Time management play an important role in this process.
Sub division of Project and estimation of time and cost required for project
So it is the basic responsibility of a project manager to distribution the work in among
employee according to there work. it is necessary for achieving target in a particular time with
the given budget. Task of theca project is decided accoutring to they department and knowledge
of employees. On the basis of work breakdown structure, t8imescale play an important role in it.
Wh3en they start there project, which activity start accounting to particular time and finished
accounting to that (Kerzner, 2017). Many resource are require for the relocation li9kwe financial,
human and technology. Project manger identify all the task after listing of operational tasks.
These resources are minatory for the project which help to increase the output of the project.
According to this report, budget has made feasibility carrying out the relocation and those are as
given.
RESOURCE BUDGET (in €)
Material 335
Land 224
Human Resources 221
TOTAL 780
In this project there are some resources which are uses are like finance, human and
physical. It is the basic responsibility of a project manger ton provide training to there team
related to the optimum utilization of these resources and proper allocation of all these resource.
And apart from this the role and responsibility of every employees is provided them according to
there task. Smoothly flow of the project and the team is necessary. All the reports related of ever
activity related to the project should provide to project manager.

In the relation to critical path, whole project activities of project is depends according to
the time and here 26 days they take. They will ensure that they finish there project accounting
top the time.
ACTIVITY 2
Suitable methodology for a particular project
It is a big task for every organisation, relocation of there company. This process required
lot of investment of money. These are some methodology which are as given for this project.
(Lock, 2017 )
Waterfall project management: This kind of methodology are uses for the large scale
project. this is a traditional approach which is uses for handle the activities of a project. Software
development project is also included in it.
Critical chain path: In contrast to the waterfall approach, this metrology is totally
dependents o0nhj the task and schedule. This is helpful for the allocation of all rescuers in a
proper manner even those are critical. As per the acquirement of the project quantum of resource
are left.
Prince2: This project is founded by the British government, it is helpfully for decide
project into multi stages. It is beneficial for the project manger. These stages have there own
plans and strategies.

Agile project management: This is designed for the small software projects and for the
schedules development. This is mostly uses when a project is designed and devised for adoption.
For this current project, Prince 2 methodology is suitable. it is the effective technique which is
control whole actives of this project as well as monitoring. This technique enhance all the
performance of this project (Stromquist and Monkman, 2014). Through this an organisation can
achieve there gaol in a particular time. project manager can cheat all the assignment of the it, that
whole acquiescent are of project is extricated in a effective manner or not. Methodology stages
are involved in this. Price2 facilities is conmen approach for a project. Some time is also requires
by those factoids for the selection of new employees which is necessary for effective work.
Project feasibility
It is necessary to asses the feasibilities of ever project. Feasibility of a project are
transferable and it is transfer as potential of project and scope analysis. With the help of this
study manager can take effective decision which is important for the project. Relocated -
projectable need feasibility and there are some feasibilities and those are as given.
Technological feasibility: In the process of relocation, it systems and new technology
should adopt from business to feasibility. It is also a earning source for the organisation. All
these things are notices by the manger of the project.
Financial feasibility: This project is feasible because all the funds which is required in
this project will generated from the available fund of the organisation.
Risk management: In this project price 2 mythology is uses. It is uses for minimise the
risk of the project and provide effective project performance.
Resource feasibility: In this project of relocation, optimise utilization is necessary of all
resources. This is necessary for adequacy and sufficiency of resources.
Project feasibility: In this, feasibility of project is ensure for the reduction of the cost and
increases the probability of the project (Todorović, 2015). Organisation need to allocate
resources according to the effective timely manner. Because time management of this project is
necessary
Management and administration structure of project
In this project prince 2 strategy are uses by them. the relocation of company office and
several stages of this project. Brief description of all these projects are as given.

Project initiation: In this planning of the project for relocation of office of the company.
This is done after then analysis of the project and location after it they continue this project.
Many approachese4 are uses in this project (Verzuh, 2015).
Direction of project: Proper control of the project manager is necessary on the activities
of the project. It also need monitoring related top relocation with the relentless directions of the
project manger.
Project implementation: Implementations of a plan is necessary for ach9overng the
target. Project implementation is comes under project manager with the effective guideline.
Project control: It is an important stage of this because through this elevation of all
activities relayed with relocation. So it also helps in improvement of knowledge of employees as
well as manager also. all the control of project is depends on the manger(Walker, 2015 )
Management of product delivery: This stage is depends on the previous stage. All the
planning are excruciated in this. Improvement of the plan is decided the next activity.
Project closet: It is the last step of project relocation. Relocation of office company is
finally done here. The output of the project is the target of the project manager and team. All the
activities are completed according to the timing.
Illustration 1: PRINCE 2 Methodology

(Source: PRINCE 2 Methodology, 2019)
Roles and responsibilities of a project staff
In a project there are many authority who are playing an important role in this. Different
personality work with different attitude in the project. All these are working like a team. Roles
and responsibilities are decided according to thee department. Skills and knowledge of an
individual also play an important role in it. Project manager, top management, administrative
department and technical personnel are playing important role in this project. So description of
the roles and responsibilities are as following.
Project manager : All the actives are coordinated by the project manger. Project
manager is the only person who report to senior authority about the activity of the project.
Project manger is also responsible for the budget and provide the responsibility in the team
according to there skills. All the profit and loss is depends on the project manger. it is the person
who have report of each and every activities. all the decision related to the projects are taken by
the project manger.
Top management: Basic responsibility of this is decision making. They give a decision
for the project manger. Allocation of resources are depends on the top management.
Administrative department: Execution on all the tasks are depends on the administration
department of the organisation.
Technical personnel: In the project team who maintain all the responsibility of the
technical system.
ACTIVITY 3
Detailed project plan.
A project is the set of activities which is done by the direction of top authority. this is
done by the documentation which is completed fornmakly. With the strategic plan an
organisation can active there organisation goal with the help of team. some elements of the
project are as given.
Value proposition: The main objective of the organisation is growth of the business and
increase the perfectibility of the organisation For increasing the profit of organisation, they
implement technological approach which is workful for the organisation.

Sponsorship: These all project are sponsored by the management of the organisation and
board of direction.
Accountabilities responsibilities: Whole team of the project is responsible for the there
work. There work is evaluated in pieces. Even they are working under project manager but they
only responsible for there work.
Resource allocation: Project manager of the organisation is responsible for the resources
allocation.
Time and Milestone: Hiring of the employees or workforce is also a purpose of
relocation. It also impact on the marketplace in a effective manner. It is analysis the lobar market
through compressing the activities. Relocation of the office of company is necessary for reducing
the extra cost and earn more profit for the organisation by achieving the organisations goal.
ACTIVITY 4
Secondary Project Team Construction
The Project Manger had allotted its team and framed a structured which is need to be
relocated and executed which are been discussed below :-
Project Organisational Structure :
It facilitates the coordination and activities which is going to occur in during the project
plan. It is symbols a structured from in which roles and duties are been assigned according to
their capabilities and skills. Perhaps it creates a interaction among the team mates which can
affect the work in form of conflicts and overlaps (Fleming and Koppelman, 2016).
The main objective of this structure is to build the relation between the members within
the external environment. The graphical illustration is called to be organisation chart. In the
initial phase. In this chart

Figure 1 : Project Organisation Structure
(Source: Project organisation Structure, 2019)
Matrix organisational structure :
This organisational structure which shows the functional organisational structure and
organisational structure which is depending on the matrix structure which is going to run. The
strong structure symbols some of the similarities with project manager and staffs included in the
organisation. It creates the balance effect in the project according to skills and abilities of the
manpower in the project. The dynamic changes in the environment affect the project manger
which need to take strategies and tools, techniques to improve it (Lasserre, 2017).

Figure 2 : Matrix Organisational Structure
(Source: Matrix Organisational Structure, 2019)
Functional Organisational structure :
This structure shows the hierarchy system within the organisation while the decisions are
taken in context to the budgets and functional mangers who need to expertise the work in the
same field. In this type of organisation have little authority and some of the functional
organisation that doest not exit in the project. However the work is to be broken down into
different department which will be able achieve its targets and goals. The main departs in the
organisation are human resource management, marketing, financing and pubic relations, and
many more (Hoejmose and Adrien-Kirby , 2012).