Analysis of Project Management for East Timor Solar Initiative

This report provides an analysis of the East Timor Solar Project, focusing on the Village Lighting Scheme (VLS) and its implementation in East Timor. The project aims to provide solar-powered electricity to villagers, funded by Google Impact and managed by ATA. The report examines stakeholder management, including government, Google Impact, ATA, and East Timor villagers, highlighting the importance of communication. Risk identification, such as language barriers and licensing issues, is discussed along with the use of Program Evaluation and Review Technique (PERT) for schedule and cost tracking. The report also outlines the format for project reports to the project manager, CEO, and board members, emphasizing the need for regular governance board meetings and the inclusion of diverse stakeholders. The overall goal is to provide sustainable electricity access, improve living conditions, and foster economic growth in East Timor.

Running head: PROJECT MANAGEMENT
The ATA related to the East Timor Solar project
Name of the Student
Name of the University
Author Note

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Executive Summary
The paper mainly represents that how the Village lighting Scheme (VLS) provides the
electricity arrangements to the villagers of East Timor in Australia. This electricity is
generated from the solar energy. This following evaluates on the analysis of this solar energy
project and different management plans, risks as well as monitoring and controlling
procedures of this particular project. This project is developed to provide the electricity
services to the villagers of East Timor so that they can access the electricity entire all over the
day as well as night. To execute this entire project, Google Impact has taken a decision of
funding for this project. A particular planning has developed by the Kate Greenwood, the
project manager of ATA and other team members for delivering this electricity services to
East Timor.

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Table of Contents
1.0 Introduction..........................................................................................................................3
2.0 Description of East Timor Project........................................................................................3
2.1 Stakeholder Management.................................................................................................4
2.2 Risk identification............................................................................................................4
2.3 Methodology of schedule as well as cost tracking...........................................................5
2.4 Format of report to project manager and team.................................................................6
2.5 Frequency of Governance Board Meetings......................................................................6
2.6 Attendees of Governance Board Meetings......................................................................7
2.7 Format of report to CEO and board members..................................................................7
3.0 Conclusion............................................................................................................................8
References..................................................................................................................................9

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1.0 Introduction
The main focus of this project is to evaluate on the analysis of Village lighting
Scheme (VLS) that provides a solar powered electricity arrangements that is cost effective
and ease of handling as well as eco-friendly (5 Guo et al. 2014). This electricity arrangements
helps the villagers if East Timor so that they can access the electricity throughout the day. It
also helps to increase social as well as economic growth of the country. This paper evaluates
that how ATA involve to complete the solar project. Because the organization ATA has given
the commitment to Google impact that they have to complete this project within two years. In
this case, Google impact has created an important role because they provide the total funding
for this solar project (Ahola et al. 2014). The VLS has few components such as community
engagement, local training, technology as well as maintenance that help to execute the entire
project.
2.0 Description of East Timor Project
In this particular case project. East Timor is the underdeveloped country and for that
reason, 35 percent of the houses do not have access the electricity which is the great problem
for the community (Chattopadhyay, Bazilian and Lilienthal 2015). So, the ATA has taken a
decision that they will develop a system which involves solar energy to produce the
electricity for the villagers. The ATA is the nonprofit organization in Australia and they have
been worked on solar projects over Ten years. But they have worked previously on
membership donations and small donations of various profit organizations. But this time,
Google Impact is the main funding source for this particular project (Chih and Zwikael
2015). The major purpose of this project is to offer a clean solar powered lighting in East
Timor. Not only the funding but also technical design, development work as well as
microcontroller based system are required for completion of this particular project. In East

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Timor, the villagers have been faced the electricity poverty. But due to this project, the
electricity arrangements help the household members that includes the children as well as
women can stay in their homes with the proper security. The children can prepare their study
over the night. This project also helps to decrease the use of smoke as well as kerosene. The
ATA team members provides the appropriate training to the local solar technicians so that the
technicians can involve in the installation as well as maintenance of the solar powered
lighting systems in each of the house in East Timor villages. For the installation purpose, the
villagers will need to provide $10 and $2 per month for maintenance purpose.
2.1 Stakeholder Management
The stakeholder management is the essential part of the project management plan. In
the East Timor solar project, various stakeholders are involved depending on their roles in the
project execution (Crawford 2014). The variation of their role creates a significance on
different stages of the project. As per to the case project, East Timor solar project, the lead
stakeholders are as the government, Google impact, ATA and also East Timor villagers. Not
only the lead stakeholders but also the minor stakeholders including local authorities as well
as small sized solar projects reflect in the project. It is the most concern point that to get a
smooth project, there must have a continuous communication in the stakeholders group.
Because, it needs to maintain the regularity in communications with various stakeholders so
that they are able to complete the project successfully (Gajic and Greenwood 2017). Another
factor of the stakeholder management is that to maintain regularity in project communication
promotions in the project launch as well as performance stages of the project. Because most
of the promotions attract the large scale stakeholder groups to increase the interest about the
East Timor solar projects. Because 35 percent of residents have not access the electricity. In
that cases, the stakeholder management is the important part for achieving the project goals.

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2.2 Risk identification
Risk identification is another vital factor in the project management. Because it needs
to identify the related risks before completion of the project. According to the risk
management system, the first step is the identification as well as analysis of risks. As per
gathered information of this solar project, some of the risks factors that are included in this
project reflections are such as language barriers and other cultural as well as historical
character inside the East Timor (Girardeau 2017). Another important risk factor is about the
duration of license because the staying duration of installation experts depends on this
duration of license. The other risks of this project are lack of installations equipment,
difficulties of installation experts, shortage of collaboration from the community members.
According to the risk analysis, this phase inducers the details description of those companies
in which the availability of solar equipment are got for completion of project. Also, this phase
involves the description of governmental bodies that are considered as the lead stakeholders
in this solar project. After verifying the security rules, it needs to diminish the following risk
factors for successful completion. However. ATA consider the low range risk factor that are
language barriers as well as climate problems etc. because they are less impact risk factor
inside this solar project.
2.3 Methodology of schedule as well as cost tracking
Monitoring as well as controlling of the project is essential for the project
management because it reflects on successful completion of project. In East Timor solar
project, an important monitoring tool is used by the ATA that is Program Evaluation and
Review Technique (PERT). Through this tool, it is possible for the project manager to
identify the particular activities as well as milestones including the scheduling and costing of
this project (Hazır 2015). This tool helps to determine this specific activities as well as
milestones for faster completion of the project and this tool is more active for this solar

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project. The inclusion of PERT in this project enables the better results because of
development of a network diagram. Because, in the PERT, the parallel lines are presented the
project activities and bubble lines are presented project milestones so that it can be
understood the specific activities related to this project (Kendrick 2015). However, the other
crucial factor the PERT analysis is to compute the total tine needed for the overall project.
The estimation of time analysis helps to identify the activities and to determine the critical
paths related to this solar project. The PERT tool also provides appropriate updating to the
ATA if any changes may happen in this solar project.
2.4 Format of report to project manager and team
At the execution time of monitoring as well as controlling process of the project
management, it has been understood the presentation of the project report by the project
manager and other team members. Because the project reports induces the details of benefits
of this particular project that are essential for the stakeholders for execution of the project. To
get the brief but proper indications of the project report, the best format is the Project
Management Planning Software (PMPS). This software allows the project manager and other
members of the project team to implement the exact the presentation of the project through
the data analysis of the project (Kerzner 2017). As because the high dependability of this
software, the data that are entered in this software includes financial resources of the various
phases of this particular project. Therefore, it provides the proper update about the resources
that are included in this project work. The appropriate data related to the timeframe and the
amount of resources are provided through this software to the stakeholders so that they can
easily handle this solar project for successful execution.
2.5 Frequency of Governance Board Meetings
Because of the changes of this particular project, it needs to hold the governmental
board meetings for ensuring the smooth progress of this particular project. Because, the

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governmental board meeting is the important part for the decision making process as well as
evaluation progress of this solar project. The requirement is to set up the meetings in regular
basis for evaluation of project positions and optimizations of the project (Marcelino-Sádaba
et al. 2014). But in the cvase project. it needs to held the board meetings on monthly basis
because the ATA has signed a contract with the Google Impact to complete the whole project
within two years. Therefore it needs to constant update to the project managers so that the
project will complete within the restricted timeline. Moreover, the installations experts of the
solar project are inside the limitations of the licensing bodies, so the board meetings should
arrange on a monthly basis.
2.6 Attendees of Governance Board Meetings
In the governmental board meeting, the agents are necessary because they involve in
inspection of the solar project. Another attendee is the stakeholders which is the important
factor in the project management. The representative related to finance background is
necessary to present in the board meetings. With the help of cost analysis and compare them
with the records of ATA, the management team is able to establish the related transparency
inside the utilization of resources. A representative related to East Timor community needs to
present in this meetings because this community representative helps to present the
implications related to the installations of the solar project because of language barriers
(Papke-Shields and Boyer-Wright 2017). Through the collection of information from various
stakeholders, the board can take a decision about the different phases of this solar project.
2.7 Format of report to CEO and board members
The reports that are provided to the CEO and board members must have the proper
information because it helps to make the decision making process. In the structure of the
report, must contain the whole progress as well as overall status of this solar project. The
format should include the real time status that involves both the performance as well as the

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cost of this solar project (Patanakul 2015). The format of the project report is clear to the
CEO so that the stakeholders can understand the progress if this solar project. IN addition to
this, this format is the most effective for the CEO and other board members because they can
understand the project progress at any time. After receiving the reports, the CEO and other
board members are capable to contact with the project team members to provide the
information as well as decision related to this project (Prabhu and Suresh 2016). Moreover, it
is the considerable point that the CEO and board members are in dissimilar countries and in
that cases, the format as well as structure of the project reports should be appropriate so that
the project will complete successfully.
3.0 Conclusion
It has been evaluated that the Kate Greenwood and her other team members of ATA
have completed the solar project successfully and provide the proper electricity to the East
Timor villages. At this time, the villagers are able to appreciate the electricity services
throughout the day and night and also they are able to increase various kinds of productivity
activities. The children are able to study at night and the other women can stay their home
with a proper security (Richardson 2014). In this case project. Google impact collaborates
with the ATA in funding purposes. The villagers can pay only $10 for installation of the solar
equipment and $2 per month for the maintenance purposes. The ATA are successful to
complete this solar project which is very effective for the underdeveloped country East
Timor.

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References
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