Managing and Operation Project Report: Bloomsbury Institute Graduation

This report provides a comprehensive overview of managing and operating a project, focusing on the Bloomsbury Institute's graduation ceremony. It delves into key aspects of project management, including project scope management, outlining objectives, assumptions, constraints, and roles. The report then explores project time management using Gantt charts and network diagrams, followed by a detailed analysis of project cost management, including resource analysis and budgeting. Furthermore, it addresses project risk management, presenting a risk matrix and mitigation strategies. Finally, the report examines project communication management, emphasizing stakeholder analysis and communication planning to ensure effective information flow throughout the project lifecycle. The report concludes with a summary of the key findings and recommendations for successful project execution.

Managing and Operation
Project.

Table of Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY...................................................................................................................................1
1. Project Scope Management. ...................................................................................................1
2. Project time management .......................................................................................................4
3. Project Cost Management:......................................................................................................5
4. Project Risk Management:......................................................................................................6
5. Project Communication management. ...................................................................................8
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................11

INTRODUCTION
The concept of managing operation and project emphasis about to enhance better deal
through upcoming regular and conflicts business in customised manner. As per project
management is concerned it involve four major resources to accomplish success and it includes
planning, organising and motivating as well as towards objectives completed. For both project
and operation management focuses to complete different sort of unique product that get
established (Arribas and et. al., 2019). The context of business organisation which helps in
producing and manufacturing products. In following report, it involves project scope
management, project time management, cost management, risk management along with
communication for better visual appeal. The report is based on Bloomsbury institute which is
high education provider in London. It provides both as well as postgraduate degree for high
education provider in London. It facilitates through undergraduate and postgraduate degree
related courses with having business management, accountancy and laws.
MAIN BODY
1. Project Scope Management.
It is framework of procedure that helps an organisation to define as well as provide the
list of that involves all goals, deadlines, task and forming budget for setting plan in order to
accomplish objectives. This is essential for project management to meet overall expectation
about clients that becomes challenging for them in certain valuable situation.
Introduction about topics:
The project is about Bloomsbury institute which is organising a graduation ceremony, it
will organised in November 2021. The budget which is been set approx £7000 and length is 3
months and it must not get extended after that period.
Project objectives:
The main objective is to pursue awards facilitation to commence celebration about those
students who accomplished in academic as well as extra circular needs also in terms of their
graduation. For purpose of project as well to motivate to overall student and create some
beautiful memories for them. This is been sold student for hard work that can be evaluated and
they feel that their work hard is being valued.
SMART Method:
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This method is mainly includes about major five steps these are specific, measurable,
achievable, realistic and time bound. In context with graduation about ceremony of Bloomsbury
institute elaborates as below:
 Specific: This main concerned where goal behind about project in properly defined about
terms of project. There is main goal about to acknowledge where successfully achieved
about their goals in context of education (Chen, 2020). When project is undertakes and it
will held about November, 2021. The institute that main goal about to compliment their
student because they finished work in both institute for themselves.
 Measurable: This is necessary that overall goal which is been there can be measured and
tracked in effective manner. In context of graduation ceremony where it essential to
motivating about all students to enhance hard work for creates benchmark.
 Achievable: The overall goal which is been that set should be agreed upon and they must
accomplish. Therefore, project graduation ceremony it must be motivating for all student
about that they feel with their hard work on task and further project.
 Realistic: When any project get implemented it must be practical (Choi, 2019). So,
institute where it set up their graduation ceremony they made sure about everything
happens in practical about proper manner.
Assumption of Graduation Ceremony:
 The first assumption of institute about organising where graduation ceremony where it is
their planning to been attainable for inviting all student, award which recognise would be
done sysmatically.
 This is also assumed that overall student which attend towards ceremony and they will be
happy after attending to it.
Constraints:
 There is optimum essential requirement where it is been invited then it may happen only
50 Student might appears.
 Proper management food, water and breakfast not proper requirement. Transportation and effective arrangement must require for celebrating graduation
ceremony such as activities.
Roles and responsibilities:
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There are many members who are involved in managing whole project and its role and
responsibilities are been explained as below:
Key members Roles and responsibilities
Project manager  Developing a project plan
Project team
member
 Work with users in order to meet business
needs
Project sponsor  Make business decisions for the project
Business analyst  Help in defining the project
Work breakdown Structure:
This is defined about structure which is used in context within business procedure to
modelling and having involvement for different elements. It includes launch, design, developing
along with implementing so that work can be monitored (Haseeb and et. al., 2019). For the
perspective about organising graduation ceremony this ensure that make overall student such as
employees for suitable learning environment. The work breakdown structure is been explained
below:
Investors- 1 week
Venue- 1 week
Budget- 1 week
Staff coordination- 1 week
Food and beverage- 1 week
Human resources- 2 weeks
Seating arrangements- 1 week
Safety for attendees- 2 weeks
Post launch activities- 1 week
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2. Project time management
It is a procedure for managing overall time that been spent and having progress which
was made in concern to attain all kind of task. It involves Gantt Chart, network diagram and
activity base table. It is been elaborates as below:
 Gantt Chart: It is bar chart that focuses for project duration or schedule, to making
time table for project concern that depicts sizes in order to deals with tangled project.
 Network Digram: This is presentation which is done on visual way of network as it
provides about all elements that effectively implements which involves devices, hubs
and others.
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3. Project Cost Management:
This is type of method which is assort to measure better cost and productivity through
full time technology which enhance to ensure about full life cycle of enterprise level project
(Hidaka and et. al., 2020). In further it also describes about the certain specific functions of
project management including estimating, job controls, field and data collection, scheduling with
better accounting and design.
 Resource analysis: It is tools which involves where all kind of resources about which
required in order to support overall strategies. This strategies helps to earn better
competitive advantages as well as assort valuable resources for classify resources in
terms of physical, financial and intellectual. In perspective of physical aspect it
involves infrastructure which also defines the condition use systematic manner
(Ibrahim, 2020). In case of financial includes investors, all kind of human resources
and it cases allows intellectual which determines names database and further more.
 Budgeting: This is an practise for making on timely basis by mapping overall financial
resources in terms of different activities. As the budget of graduation ceremony £7000.
The structure is commence below:
As per Budget of Food catering:
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Sub-activities Sub activities amount Amount(£)
Starters 500
Drinks 1000
Main course 1000
Dessert 1000 3500
As per Budget of Human Resources:
Sub activities Sub activities amount Amount(£)
Event planners 1000
Decorators 500
Waiters 1200
Cleaners 500
Technicians 300 3500
Total 7000
Cost baseline: This concept of related with both project and money that required in project as it
defines when specific amount which is used in effective manner. The Cost Baseline are close and
changes which done will also related to other changes. There are three baseline and these
evaluate to commence financial conflicts in future.
4. Project Risk Management:
The project management in risk where it having process for identifying, evaluating and
preventing or reduce the uncertainty about project to having impact on potential desired
outcomes (Kembauw and et. al., 2020). By having risk management important implies where full
of possible future events rather than strength, weakness, opportunities and threats. Through
planning for unexpected events for effective raises in positive outcomes.
Risk Matrix: This is a method which is used to enhance case when there is a needs in
documenting the risk before doing any kind of planning. It is used to evaluate the register and
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overall actions in order to deal in effective manner. In context with Bloomsbury institute it is
been explained as per below:
Risk
identification
Probability Impact Overall Analysis of
risk
Response
Immediate
cancellations
4 5 9 It is in relation
with the
registration of
all attendees
and is also
implemented
by them due to
less promotion
been done
Due to this
problem, it
becomes a
responsibility
of manager to
do further
promotions for
the event so
that more
people attend
the event.
Loss of
equipments
3 4 7 There are
many
equipments
which are
available
during the
event and
there is a risk
that many
video and
sound issues
can arise and
many more
In order to
avoid such
risks, it is the
responsibility
of event
manager to
have back-up
facility also
and check all
things before
starting it.
Risk of 5 5 10 If any kind of To tackle such
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reputation loss occurs in
terms of image
then the event
will also have
an impact in
the negative
way.
risk event
manager
should ensure
that all
facilities
which are
there for
attendees and
should also
follow an
ethical
conduct.
Crowd
management
1 2 3 This type of
risk is
associated
with safety as
well as
security of
whole
event(Chiang
and Lin,
2020).
To avoid such
risks event
manager must
have suitable
reserve and
surplus if any
urgent
requirement
gets arise in
terms of
finance.
5. Project Communication management.
This practise is refers about collection process which helps make sure the right messages
are sent, received and having effective understood through right people. Communication is more
important aspect that helps to communicate valuable information between two or more parties.
Stakeholder matrix: These are many stakeholder which is essential to required where it define
about fulfil overall kind of interest as per whole terms that explains below:
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In order to power level:
Power level Interest level
High Low
High College management Government
Low Students Suppliers
On the basis above data this helps to analyse that consists two variables in order to success
overall stakeholder (Liu and et. al., 2020). This first one is associated with having power basis
level of authority. The second phase is refers about interest level where it emphasis where how
stakeholder will get affected over decision and strategies enhanced:
 College management: this involves about all managerial resources in terms of rules and
regulation, work procedure of college as per compliance related.
 Student: It needs high facilities so it creates career which get developed, in relation
where all benefits and other facilities should provided through events.
 Government: this emphasis about overall group of stakeholder who are generally
involves in group, but pursue less power deals to attain right form of decisions.
Communication plan:
This refers about formal plan which involves different specific information and also
represent when information delivered through channels (Ma, Liu and Meng., 2020). It is
important required to defined in well mannered and it provided in effective to overall parties.
Communication kind Involvement by all team member to conducts
and participate group decisions.
Communication objective To providing necessary and essential that
related with different acts project life cycle
(Roh and et. al., 2019).
Medium Using social media to conversation or another
alternative is video conferencing.
Frequency As per the arrangement.
Audience Team members
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Project sponsor
Managers
Stakeholders
CONCLUSION
It is inferred from above report, where it is been concluded that event management
summarised is most important where things for any organisation, so it must be managed well. To
analyse it effectively scope and cost that project it covers been involved. From the helps of work
break down structure and network diagram where various assumptions are made in order to
accomplish objectives. Thus, it is an event where various risk that can arise so deal with
effectively enhance various responsibilities are there for workforce that having concerned within
project team.
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