Effective Project Management Strategies for Business Expansion

This report delves into the realm of project management, examining the strategies employed by JKB Bloggins Ltd during its business expansion through the implementation of new equipment and systems. The analysis covers various aspects of project management, including scope management, the use of Gantt charts for project plotting, and the identification of critical paths. The report highlights the successful implementation of the project, emphasizing the importance of managing changes and employing methods to ensure timely completion. Furthermore, it explores the different phases of project management, from conception and planning to execution, control, and closing, providing a comprehensive overview of the processes involved in achieving project goals and objectives within specified timeframes. The report underscores the significance of effective planning, resource allocation, and change management in driving project success.

Managing Projects

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
1 Type of Project from case study...............................................................................................1
2 Scope Management and tools used for subdivision of work....................................................1
3 Plotting projects through Gantt Chart and identifying critical path.........................................2
4 Successful implementation of project......................................................................................2
5 Managing changes in order to control projects........................................................................2
6 Methods for analysing projects are completed on right time...................................................3
TASK 2............................................................................................................................................3
CONCLUSION................................................................................................................................7

INTRODUCTION
Project management is linked with planning, organising, controlling the working of the
overall team so they will achieve all goals and objectives of business in desired time frames.
Projects are temporary by nature and they are designed in order to develop a unique product in
order to satisfy customers and the products developed are always value added. Managers at work
places are mainly focused about developing technical skills and applying different techniques by
employees can easily achieve all their goals (Aaltonen and et. al., 2010). The main challenges of
project management are linked with achievement of all goals related with projects in specified
time durations. The undermentioned report is based on approaches of planning and their benefits
and limitations and opportunities which are linked with cost and quality of projects.
TASK 1
1 Type of Project from case study
The project which is used by JKB Bloggins Ltd was Equipment and system installation
as there was increase in competition in auto-mobile sector and they were also planning to expand
there business activities thus they need to implement new and effective machinery on their
construction sites for manufacturing products. The project mangers have to recruit employees
who can easily carry out their operation's according to advanced technologies and their targets
should be achieved in desired time that have been allotted to them.
2 Scope Management and tools used for subdivision of work
The scope management of projects is related with different set of techniques that ensures
that the scope of projects are accomplished in desired time frames. The tolls and techniques
which are used in scope management are beneficial for supervisors and project managers in order
to allocate the right work to all their employees so they will achieve all the targets of projects i9n
desired time that have been allotted to them (Alam and et. al., 2010). The main aim of scope
management are related with controlling all activities of project which is part of this this specific
project of implementing new technologies and what is not.
In order to manage the scope statement all the activities which are related with
controlling activities so that new and innovative technologies can be executed at work place so
firms can easily expand their business operations.
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The tools which are used for sub division of work are critical path and gantt chart as they
beneficial in order to eliminate all the waste factors so that less cost will be required in order to
complete the project.
3 Plotting projects through Gantt Chart and identifying critical path
If all the activities of the projects are mapped with the help of Gantt chart then it helps in
doing multiple task by breaking them according to needs of business, there is strong coordination
among employees and they are working together in order to achieve aims and objectives of
projects in desired time that have been allotted to them. Gantt charts are also used in order to
develop effective communication among the employees and they are updating the status in right
time (Anantatmula and Thomas, 2010). All the members of the team are strong motivated and
they are working for achieving the targets that have been assigned to them. This is also useful for
members in order to develop creative and innovative ideas by which they can easily complete
their operations.
The critical paths are also useful task in projects as it results in completing all activities in
desired times and also the waste factors are eliminated so that projects can be completed in less
cost then the actual cost.
4 Successful implementation of project
The projects have been successfully completed as JKB Bloggins Ltd were successful in
expanding their business operations by implementing new equipment and machinery and they
were successful in developing new and innovative products and their business operations were
successfully completed in desired time that have been allotted to them. Cited firms have
recruited skilled and talented employees who can easily complete their business activities.
5 Managing changes in order to control projects
At the time of making plans Managers haver to focus on designing goals and objectives
which employees had to achieve and if there is need to make changes in the plans then they have
to apply tools and strategies by which employees can carry out their working according to new
plans (Bushuyev and Friedrich Wagner, 2014). The changes can occur at business at any times
and these are inevitable thus the changes can be easily controlled by analysing and receive
informations about the overall changes, planning how the changes have to be implemented
effectively, recommending various ways by which these changes can be applied in projects and
finally decision have to be taken how these changes have to executed and these are beneficial for
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firms so they can easily expand their business activities by implementing new and advanced
technologies for manufacturing products.
6 Methods for analysing projects are completed on right time
The methods which are useful for successfully completing the projects in desired time are
monitoring tools in this all the activities which are done by employees are noticed and the goals
which are assigned to them are reviewed so that employees will achieve their targets in right
time, control methods are very useful in order to execute all business activities in right directions
so firms can earn high profitability and revenues from their operations of implementing new
machinery and tools at work place lastly the activities of the overall projects have to evaluated in
order to analyse that they have achieved success in their overall business operations.
TASK 2
The concept of project management was developed in order to make employees carry out
their assigned business operation's in right paths thus achievement of all their targets. The project
mangers are having overall responsibilities in order to develop plans so that all the activities will
gain successful as expanding of business operations and applying new tools and techniques in
Asia. The planning and execution process are important for business in order to monitor all the
activities which are executed by employees thus gaining success for business in their operations.
Conception: This is the main activities in order to successfully complete the new
projects and this is referred as initiation phase (Cusworth and Franks, 2013). In this stage
Mangers are developing ideas in order to make the employees achieve their targets which are
based on goals of organisation. Example: JKB Bloggins Ltd wants to expand their business
operations in Asia and they wants to apply new tools and techniques at work place and provide
training to all their employees for this the top authorities of mangers had to develop plans in
order to achieve all business goals and objectives in desired time frames that have been assigned
to them. These firms can focus on making improvements in providing services to customers,
designing parts according to needs of customers, methods by which they can successfully expand
their business operations. If the firms are executing their activities at smaller scales then they can
develop various objectives. These objectives can be linked with making changes in the plans
which are developed by managers so they will achieve growth and success in their assigned
business operations.
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Planning and designing: This is an important factor in which Mangers are focused on
determining those task which are important for completing big projects in right time. The
business owners are then making plans about the changes as which department should be
responsible for managing changes in the plans and plans and policies which are formulated by
higher authorities. The budgetary factors are very important and plays vital role in this planning
and designing phase (DeMarco and Lister, 2013). If the company are having strong finance then
they can make plans in order to expand their business operation's and if they are financially weak
then they will not be able to buy new and advanced technologies which can easily satisfy needs
and wants of customers. If the firms are classified under small business then they are designing
financial parameters for their overall business operations so that activities will not exceed
beyond the boundaries of their budgets. The firms are also making plans if there is any necessity
of data or the informations which can be easily available from the outside sources to execute the
plans which are made for the new projects in order to buy new tools and machinery for business
activities.
Execution: The activities of projects are said to be underway during the stage of
execution. There is always a spillover effects from this factor. The executives who are
responsible for this project are explaining the task to the Project Managers. Then the managers
are assigning roles and responsibilities to their employees for successfully completing this
project and the goals and objectives in desired time that have been assigned to them. Example id
the firms are making plans in order to develop new and innovative producing by using
innovative tools and techniques then there is requirement of product managers who will
successfully develop the concept of projects, the engineers will be needed in order to
successfully develop products and finance have to managed by which they can achieve success
in their operation's and enhance their overall sales and profitability ratios. The finance mangers
had to develop plans by which they can easily get funds for their activities and they can also
borrow money from banks if there is any shortage of funds (Leten and Vanhaverbeke, 2014).
The marketing managers can make plans in order to carry out survey while tasking assistance
from the outside agencies. JKB Bloggins Ltd can appoint construction mangers who can make
blueprint of develop new and innovative technologies and accordingly the raw materials cam be
purchased. Training is also an activity related with this phase as the employees have to be made
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familiar how they had to carry out business operation's according to new and advanced
technologies in order to achieve success in their projects.
Control: JKB Bloggins Ltd requires managers in order to control different activities of
the projects so that operations will be completed in desired time that have been allotted to them.
The main responsibilities of mangers are linked with staying on the schedule which have been
designed by them and not to make changes in the plans unless it is important for growth and
success of firms. If firms are working on new projects then there are always deadlines which
states the activities have to be completed in the assigned time for successful implementation of
the new projects as expanding their activities in Asia. Managers should make plans in order to
conduct meeting with their employees in order to know the difficulties which are faced by them
and also monitor the activities which are executed by them are moving on the right track thus
their projects will be completed on the assigned deadlines. All the mangers of different
departments should ensure that all the activities are executed in the assigned budgets which they
have and it should not exceed the limits for achieving success in their projects.
Closing: When the activities of projects are completed in desired time and firms had
achieved success in their business (Fortune and et. al., 2011). The workers who are involved in
construction of buildings are giving a finishing touch in order to make them appear innovative
thus there arises a new products at market areas both at national and international areas and these
are mainly dependent on the predetermined business objectives. The managers and the top
authorities are focusing on completing their business operations in right time and they also make
plans in order to finish the overall presentations and achieve growth in their operations. There are
projects which are continuous by nature and these are executed for longer time durations but
there are projects which are designed for short term durations like quarterly or monthly and these
had to be completed according to the desired times frames in order to achieve success in
expansion of project activities.
The skill and competencies which are required by the Project Mangers are evaluated below
as:
Leadership: The project mangers are required to have leadership skills so they can lead
their employees in order to walk on the right paths and achieve all their assigned business goals
and objectives. It is most vital task at work places in order to motivate people at work places,
setting effective vision statements according to which employees can carry out their working in
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effective and planned ways. This should be the strong factors for leaders if they want to complete
the business activities in desired time period that have been allotted to them.
Negotiation: All the mangers who are having responsibilities for handling projects
should have the negotiation skills as these are useful in order to reach at those decisions who are
useful for employees and this results in avoiding the conflicting situations from work places and
employees will be happily executing their assigned targets in assigned time frames. This is
described as win win situation as employees have to follow the decisions which are taken by
higher authorities (Geraldi, Maylor and Williams, 2011).
Scheduling: This is the most vital and important skills of all the project managers. They
are making plans in order to execute all the activities in systematic and planned plays so that
employees will not face any type of difficulty in their assigned business activities. Scheduling
are also reflected as gripping as all the informations are communicated in more effective and
successful ways.
Cost Control: This is one of the important competencies of project managers they should
develop plans in order to handle all the monetary transitions in effective and planned ways and
they should have enough resources so they can easily borrow money from banks in order to
complete their business activities. The cost of projects should be economical so these activities
can be easily forwarded (Hayden, 2010). This is very critical topic for all project managers as the
budgets are most important factors by which they can think of expanding their business
operations. It is most important factor that mangers should make planning for the activities
according to their budgets thus the difficulties of managing funds will be resolved.
Risk Management: If the mangers are making plans in order to develop unique and
innovative ideas for protect activities then there is always a risk that the ideas will be successful
at the market places or not. If the projects are routine by nature then it is useful for mangers as
they can easily complete their operations without facing any type of risk and difficulty. If
Managers are making plans in order to minimise risk then they had to work on more complex
and transformative ideas which needs decent risk. If all the risk factors are controlled then it
generates a sign of achieving success in your project plans of expending their operations in Asia.
Project Management Process
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The project management are one of the important process which are connecting all the
activities of the project in planned ways by which firms will attain success in their overall
business operations.
Project Initiation: This is the first and the foremost stage of project planning and this is
described as the major activities which are related with pre sales period. In this blue prints are
prepared according to which all the activities of the projects will be carried out. Negotiation can
be carried out in order to make changes in the requirements of various activities of projects.
Project Planning: The project planning are linked with designing aims and objectives of
projects so that activities are carried out in right directions. There is budgets defined and also
timelines are formulated so that activities will carried out in right directions. As the plans are
designed and formulated then it results in developing effective schedules fro the projects. The
resources are allocated according to the schedules and the budgets that have been designed for
them. The planning are related with assigning business aims and objectives in order to carry out
all operations in desired thus attaining growth and success for firms in their operations.
Project Execution: In this step the activities of the projects are executed according to its
goals and objectives. All the employees are working according to the targets that have been
assigned to them (Jonny Klakegg and Haavaldsen, 2011). The workers should also have the
ability in order to determine the activities are going on in the right directions or not. All the task
must be completed in the assigned deadlines that have been allotted to them in order to gain
success in their overall business operations.
Control and Validation: All the activities of the projects should be controlled by
managers in order to achieve success in their overall working. The situations can be controlled at
work places by making those changes which are necessity for performing business operations as
expanding their business in Asia. There should be concept applied of Validity so that quality of
raw materials and the final products can be retained by customers which are demanded by them
according to their needs.
Close out and Evaluation: This is the last stage of project management process where
all the predetermined aims and objectives are achieved by business. This stage implies that
business have achieved success in their operations and all the activities are accomplished in the
desired that have been allotted to them. If managers are facing issues in implementing activities
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then they can develop appropriate solutions by which the issues can be easily resolved in
effectual and planned ways (Kandelousi, 2011).
CONCLUSION
From the above report it has been concluded that project planning are important process
if firms wants to expand their business operation's and want to achieve growth and success in
their business operations. Project managers are assigned responsibilities so they could assign task
to employees and accordingly employees can carry out their working in order to achieve their
targets. The nature of projects can be continuous by nature or these can be designed for short
time period depending on the type of projects.
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