Project Management Report: Coruscant Hospital Project

This report presents a Project Initiation Document (PID) for the Coruscant Hospital project. It begins with an introduction to PID and project scope, followed by a Work Breakdown Structure (WBS). A stakeholder assessment identifies key individuals and provides recommendations for their management. The report includes a communication plan table, risk assessment, and a risk register with proposed response strategies. Part two evaluates current issues in project management, discussing the strengths and weaknesses of impromptu teams and their deployment in a contemporary business environment. The report incorporates relevant figures and tables to illustrate key concepts and findings, providing a comprehensive overview of project management principles and practices, as well as analysis of real-world project management challenges and solutions.

Running head: BUSINESS PROJECT MANAGEMENT
BUSINESS PROJECT MANAGEMENT
Name of the Student
Name of the University
Author Note
Word Count: 2050 words

1BUSINESS PROJECT MANAGEMENT
Table of Contents
Part one: Project Initiation Document........................................................................................2
Introduction............................................................................................................................2
Project Scope..........................................................................................................................2
Work Breakdown Structure................................................................................................3
Stakeholder Assessment (8)...................................................................................................3
Communication plan table.................................................................................................5
Risk Assessment (8)...............................................................................................................7
Risk Identification..............................................................................................................7
Risk Analysis.....................................................................................................................8
Risk Register......................................................................................................................9
Response strategies..........................................................................................................10
Part 2: Evaluate current issues in project management............................................................11
Demonstrate understanding of strengths and weaknesses of impromptu teams..................11
Deploying impromptu teams in a contemporary business environment..............................12
Reference..................................................................................................................................14

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Part one: Project Initiation Document (PID)
Introduction
Capturing and recording of information in a project can be understood using with the
help of the PID (Goldratt 2017). Foundation of a project is determined using a PID as well.
The groundwork of combined public and private complex Coruscant Hospital shall be
evaluated in this PID. The scope, involvement of the stakeholder, risk management strategies,
communication plan of this project shall be discussed in this project in a descriptive modus in
this PID.
There are diverse categories of project management methodologies like PRINCE 2,
PMBOK guide and Critical Path Technique (CPT) which are increasingly used in
construction projects (Heagney 2016).
Project Scope
It is a part of the project plan which helps in understanding the deliverables of a
project in a brief modus. There are two diverse categories of project inclusions like the
exclusions which consider the activities outside the boundaries and the inclusions which
considers the activities which will be conducted in the project. The following table will be
very much beneficial to understand the inclusions and exclusions of this project.
Project scope statement:

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Running head: BUSINESS PROJECT MANAGEMENT
Schedule of the project
ID Outline
Number
Task
Mode
Task Name Duration Start Finish PredecessorsCost Resource Names
0 0 Corusant Hospital 1177 days Thu 2/27/20 Fri 8/30/24 £49,752,320.00
1 1 Interactive 3D Virtual
Building
16 days Mon 3/2/20 Mon 3/23/20 £687,120.00
2 1.1 Meeting with Tatooine
Building Co-operation
3 days Mon 3/2/20 Wed 3/4/20 £137,640.00 Administration
manager,Project
Manager,Government3 1.2 Creation of the modulo
content and add the 3D
contents
2 days Thu 3/5/20 Fri 3/6/20 2 £54,640.00 Asset
Manager,Insurance
companies
,Project4 1.3 Evaluating
environmental and social
impact assessment
1 day Thu 3/5/20 Thu 3/5/20 2 £29,880.00 Building
operators,Government
officials,Insurance
companies5 1.4 Environmental Impact
Study
6 days Mon 3/9/20 Mon 3/16/20 3,4 £340,560.00 Administration
manager,Government
officials,Insurance6 1.5 Identification of Key
Performance Indicators
5 days Tue 3/17/20 Mon 3/23/20 5 £124,400.00 Facility manager
,Labours ,Project
Manager,Wood7 1.6 Milestone 1 0 days Mon 3/23/20 Mon 3/23/20 6 £0.00 Project Manager
8 2 Site Clearance 560 days Tue 3/24/20 Mon 5/16/22 £28,943,200.00
9 2.1 Clearing the abondoned
buildings
100 days Tue 3/24/20 Mon 8/10/20 7 £5,268,000.00 Administration
manager,Asset
Manager,Assistant10 2.2 Clearing the over grown
parkland
100 days Tue 8/11/20 Mon 12/28/20 9 £4,388,000.00 Administration
manager,Asset
Manager,Assistant11 2.3 Creation of the
preliminary Designs
200 days Tue 12/29/20 Mon 10/4/21 10 £13,784,000.00 Administration
manager,Asset
Manager,Assistant12 2.4 Creation of the
construction plans
150 days Tue 10/5/21 Mon 5/2/22 11 £5,160,000.00 Administration
manager,Asset
Manager,Assistant13 2.5 Approval of the plans 10 days Tue 5/3/22 Mon 5/16/22 12 £343,200.00 Administration
manager,Asset
Manager,Assistant
manager,Project14 2.6 Milestone 2 0 days Mon 5/16/22 Mon 5/16/22 13 £0.00 Project Manager
15 3 Building Construction 315 days Tue 5/17/22 Mon 7/31/23 £10,259,200.00
16 3.1 Gathering the resources
required in the project
150 days Tue 5/17/22 Mon 12/12/22 14 £5,160,000.00 Administration
manager,Asset
Manager,Assistant17 3.2 Creation of floor, cabinet
and roof
100 days Tue 12/13/22 Mon 5/1/23 16 £4,172,000.00 Asset
Manager,Assistant
manager,Building
operators,Facility18 3.3 Commisioning of the
building
50 days Tue 5/2/23 Mon 7/10/23 17 £440,000.00 Project Manager
19 3.4 Identifying the labour
cost
10 days Tue 7/11/23 Mon 7/24/23 18 £287,200.00 Administration
manager,Asset
Manager,Assistant20 3.5 Post construction
meeting
5 days Tue 7/25/23 Mon 7/31/23 19 £200,000.00 Administration
manager,Asset
Manager,Assistant21 3.6 Milestone 3 0 days Mon 7/31/23 Mon 7/31/23 20 £0.00 Project Manager
22 4 Operation and Maintainance250 days Tue 8/1/23 Mon 7/15/24 £8,854,000.00
23 4.1 Assigning task to the
team members of this
project
50 days Tue 8/1/23 Mon 10/9/23 20 £3,814,000.00 Building
operators,Government
officials,Painter24 4.2 Managing the
subcontractors and
suppliers
100 days Tue 10/10/23 Mon 2/26/24 23 £4,388,000.00 Administration
manager,Assistant
manager,Facility
manager ,Project25 4.3 Asset Management Phase100 days Tue 2/27/24 Mon 7/15/24 24 £652,000.00 Asset Manager
26 4.4 Milestone 4 0 days Mon 7/15/24 Mon 7/15/24 25 £0.00 Project Manager
27 5 Equipment installation 1146 days Thu 2/27/20 Thu 7/18/24 £161,600.00
28 5.1 Payments to the
stakeholders of the
event
3 days Tue 7/16/24 Thu 7/18/24 25 £158,400.00 Asset
Manager,Building
operators,Government29 5.2 Staff Training 1 day Thu 2/27/20 Thu 2/27/20 £3,200.00 Orientation trainer
30 5.3 Milestone 4: End of
equipment installation
0 days Thu 2/27/20 Thu 2/27/20 £0.00 Project Manager
31 6 Creation of the training
modules
31 days Fri 7/19/24 Fri 8/30/24 28 £847,200.00
32 6.1 Orientation training 10 days Fri 7/19/24 Thu 8/1/24 £32,000.00 Orientation trainer
33 6.2 Creation of the future
scope of the project
10 days Fri 8/2/24 Thu 8/15/24 32 £467,600.00 Administration
manager,Asset
Manager,Facility34 6.3 Quality Control of the
project
10 days Fri 8/16/24 Thu 8/29/24 33 £313,200.00 Administration
manager,Asset
Manager,Labours35 6.4 Handing over the key to
the operator
1 day Fri 8/30/24 Fri 8/30/24 34 £34,400.00 Administration
manager,Asset
Manager,Assistant
manager,Facility36 6.5 Milestone 5: Project
Closure
0 days Fri 8/30/24 Fri 8/30/24 35 £0.00 Administration
manager,Government
officials,Insurance
Administration manager,Project Manager,Government officials,Asset Ma
Asset Manager,Insurance companies ,Project Manager,Project Sponsor
Building operators,Government officials,Insurance companies ,Quality C
Administration manager,Government officials,Insurance companies ,Pain
Facility manager ,Labours ,Project Manager,Wood Machinist
3/23
Administration manager,Asset Manager,Assistant manager,Building op
Administration manager,Asset Manager,Assistant manager,Building op
Administration manager,Asset Manager,Assistant manager,Building o
Administration manager,Asset Manager,Assistant manager,Facility
Administration manager,Asset Manager,Assistant manager,Project M
5/16
Administration manager,Asset Manager,Assistant manager,Facility
Asset Manager,Assistant manager,Building operators,Facility man
Project Manager
Administration manager,Asset Manager,Assistant manager,Proje
Administration manager,Asset Manager,Assistant manager,Facili
7/31
Building operators,Government officials,Painter and decorator ,P
Administration manager,Assistant manager,Facility manager ,P
Asset Manager
7/15
Asset Manager,Building operators,Government officials,Labou
Orientation trainer
2/27
Orientation trainer
Administration manager,Asset Manager,Facility manager ,Gov
Administration manager,Asset Manager,Labours ,Quality Cont
Administration manager,Asset Manager,Assistant manager,Fa
8/ 30
Jan Sep May Jan Sep May Jan Sep May Jan
3rd Quarter 1st Quarter 3rd Quarter 1st Quarter 3rd Quarter 1st Quarter
Figure 1: Schedule of the project

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Work Breakdown Structure
Figure 2: WBS of the project

Running head: BUSINESS PROJECT MANAGEMENT
Stakeholder Assessment
The following table shall be identifying the stakeholders who will be playing a
leading role in this project.
Identification of
Stakeholders
Analysing and planning their
activities
Recommendations
Project Manager Scheduling the entire project
from the planning phase to the
creation of the training
modules.
Schedule of a similar project
can be considered while
planning this project.
Administration
stakeholder
The relationship among each
stakeholder can be enhanced
using the administration
stakeholder throughout the
project.
General ideas about the
challenges of this project must
be introduced in the training
sessions.
Manager of Tatooine
building co-operation
Monitoring each activity of a
project can be done with the
help of the manager of
Tatooine building co-
operation.
Project monitoring tools like
PERT will be very much
beneficial for the manager of
Tatooine building co-
operation to monitor the
activities of this project.
Asset manager Investment decisions can be
done with the help of the asset
manager of this project.
The use of IBM Maximo can
be very much beneficial to
manage the assets of this
project.
Quality control The quality of the end product
of this project will be
improved using the quality
control manager.
Team members having good
team-building skills must be
rewarded with incentives.
Suppliers Procurement of the products
and technologies required in
the design phase and the
building phase can be done
with the help of the suppliers.
Demand forecasting can be
useful for the suppliers of this
project to identify the
effectiveness of the
investment decisions.
Sub-contractors The quality of the materials
and equipment can be
improved using the sub-
contractor.
A formal agreement must be
there for each of the suppliers
involved in this project.
Building operator Regular inspection of each of
the activities is one of the
prime role of the building
operator of this project.
Quality of the heating and the
cooling systems can be
enhanced using quality
assurance tools.

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Insurance companies Financial stability of the
project is maintained with the
help of the insurance
companies.
Commercial activities of the
insurance organizations is
very much significant to
maintain the financial stability
of this project.
Government officials The rights and obligations of
the team members can be
managed by government
officials.
Weekly meeting sessions
must be there among the
government officials and team
members to remove any sort
of discrepancy.
Labours All the construction work of
this project will be conducted
by the labours of this project.
Daily work has to be finished
in time which is significant to
manage the schedule of this
project.
Painter and decorator The quality end product is the
prime expectation from this
stakeholder.
Use of the cause and effect
diagrams is very much useful
to improve the role of the
painter and decorator.
Wood machinist Maintaining the building work
both inside and outside the
building complexes is one of
the prime responsibilities of
the wood machinists.
Use of the apprenticeship
framework can help the wood
machinist to enhance their
performance in this project.
Project sponsor Operations of this project has
to be managed by the sponsor
of this project in each phase of
this project.
Regular mock-up sessions and
softcopy documentation from
the project manager can be
very much useful for the
sponsors of this project to
monitor all the operations of
this project.
Orientation trainer Training session must be
conducted for every
stakeholder who will be
working on different modules
of this project.
Both technology-based
training session and use of
simulators is very much
recommended to improve the
quality of the training sessions
of this project.

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Communication plan table
Stakeholders communication plan
Who?
Stakeholder
name
Why?
Managerial
response
What?
Message
How?
Communication
channel
When?
Schedule, frequency
Project
Manager
Manage
closely
Emphasizing the
efficiency of the
team members.
Email Daily meetings
Administration
stakeholder
Keep informed Decision making
skills is forwarded
to the project
managers with the
help of the
administration
manager.
Meetings Meetings on
alternative days.
Manager of
Tatooine
building co-
operation
Keep informed Having the
detailed ideas
about the
clearances required
in the project.
Letter Weekly meetings
Asset manager Manage
closely
Valuation of the
assets of a project
is formed to the
team members by
the asset managers.
Meetings Daily meetings
Quality control Keep informed Motivate the team
members to
provide best
quality work in
this project.
Email Monthly sessions
Suppliers Manage Availability of the Meetings Monthly sessions

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closely products and
equipment
required in the
project.
Sub-
contractors
Manage
closely
Report the
procurement
activities to the
project manager of
this project.
Meetings Monthly sessions
Building
operator
Keep informed The availability of
the necessities of
the new buildings
is reported by the
building operator.
Letter Monthly sessions
Insurance
companies
Keep informed To make the
sponsors
understand the
significance of the
asset of the
project.
Letter Monthly sessions
Government
officials
Keep satisfied Inform the
stakeholders of
this project about
sustainability
principles.
Letter Monthly sessions
Labours Keep informed Challenges faced
by them is
communicated
with the project
manager.
Meetings Daily meetings
Painter and
decorator
Keep informed The increase in the
prices of the
products is
communicated
with project
manager.
Meetings Daily meetings
Wood
machinist
Keep informed Report the issues
in the quality of
the woods used in
this project.
Meetings Daily meetings
Project
sponsor
Keep satisfied Asks about the
progress of each
phase of the
project from the
Email Monthly sessions

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PM.
Orientation
trainer
Keep informed Roadmap of the
project is
communicated
among the team
members.
Email Prior to the start of
the project.
Risk Assessment
Risk Identification
c
Figure 3: Identification of Risk
(Source: Created by author)

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Risk Analysis
The rank of the risks is represented in the following traffic light risk assessment table.
Figure 4: Analysis of risks
Created by author
Risk Register
RISK REGISTER
Risk
ID
Risk
description
Impact
on
project
Probability
of
occurrence
Risk
rating
Response
strategy
Proposed
responses
(Avoid, mitigate
and accept)
1
Safety hazards
of the labours
Medium Medium 3 Incorporate
hazard control
methods.
Mitigate
2
Poorly defined
scope High
Low 5 Make the project
plan based on
the availability
of resources.
Mitigate
Labour
shortages
High Low 8 Hire labours on
a contractual
basis.
Avoid

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3
4
Increase in
material cost
Low Low 7 Buy materials
from reputed
suppliers.
Mitigate
5
Theft of tools
and equipment.
Low Low 6 Introduce
surveillance
cameras on the
site.
Mitigate
6
Schedule risk Low Medium 2 Make schedule
using reliable
Gantt chart.
Mitigate
7 Issues with sub-
contractors and
suppliers
High High 1 Hire contractors
and suppliers
based on market
reputation.
Avoid
8 Lack of
resources (Time
and Cost)
High Low 4 Consider a
resource
management
plan
Mitigate
9 Poor
Communication
plan
Medium Low 5 Use effective
communication
platforms
Mitigate

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Response strategies
Figure 5: Response strategies
Created by author

8BUSINESS PROJECT MANAGEMENT
Part 2: Evaluate current issues in project management
There are diverse categories of issues which are generally faced in the projects such as
the management of the deadline for each schedule of the project, deprivations of the
resources, creation of the contingency plans, lack of accountability, changes in the scope of
the project, lack of stakeholder engagement, and managing the expectation of the consumers
of the project (Andenoro, Sowcik and Balser 2017). Theory of Constraints can be very
much significant to deal with the challenges of a project (Andersen 2016). Most of the
predictions of a project can be improved with the help of the six sigma theory. The role and
the responsibility of the project manager can be verified with the help of the adaptive
leadership theory (Banerjee 2016).
Strengths and weaknesses of impromptu teams
There are diverse categories of limitations as well as strengths related to the use of the
impromptu teams which work in complex projects environments (Cummiskey and Baer
2018). These limitations include the cost of the technologies which are used by the members
of the impromptu teams (Jacobsson and Hällgren 2016). Creation of the conflict is one of
the other limitations related to the impromptu teams as well as the perceptions of the team
members are usually very much different from each other (García 2018). Social isolation is
the other weakness related to the impromptu teams which are deployed in complex projects
(Girardelli 2017). Apart from the drawbacks there are other advantages related with the
impromptu teams as well such as the enhancement of the productivity of the project team
members, enriched communication among the team members, increased transparency
of the team, and seamless movement of the digital workforce, (Głodziński and Marciniak
2018). The co-ordination activities of the project team can also be boosted with the help of

9BUSINESS PROJECT MANAGEMENT
the impromptu teams, these teams are also very much useful to improve the adaptive
capability of the project team members (Obolensky 2017).
Deploying impromptu teams in a contemporary business environment
The following procedures is very much useful for the strategic planners of
contemporary business to enact an impromptu team in a contemporary business such as the
followings:
 Encourage informal social events: Team building events must be created in the first
place which can encourage the team members to understand the significance of
impromptu teams.
 Clarify roles: Ambiguities regarding the roles and responsibilities must be addressed
with the help of diverse categories of delegation meetings (Hodgson and Paton 2016).
Onboarding process can be very much useful to clarify the role of each of the
stakeholders who will be actively involved in enacting impromptu teams.
 Specify goals: Long term goals of this project has to be understood by every
stakeholder who will be taking part while enacting an impromptu team in a
contemporary business environment.
 Reward excellent teamwork: Formal recognition process is very much significant to
enact an impromptu team in a contemporary business environment (Lientz and Rea
2016).
 Micromanage: Setting deadlines for each active member must be set before the
project has started it would help to remove the inconsistencies of the project
(Henderson 2018). Performance of the team member will also be enhanced using
these micro-changes (Martens and Carvalho 2017). Culture of trust and respect is also

10BUSINESS PROJECT MANAGEMENT
formed with the help of the micro changes. The honesty of the employees working in
the project can also be retained with the help of the micro changes as well.
 Establish effective communications: Official communication policy has to be there
for each and every stakeholder who understands the significance of the impromptu
teams (Martini et al. 2017).
 Use of project management tools: The entire schedule of this project can be
scheduled with the help of the PM tools like Gantt chart (Mitchell and Trebes 2016).
Milestones of a project can be understood by each and every stakeholder using this
scheduling software (Terry 2018). Keeping team members on the same page is the
prime contribution of this tool.
 Getting feedback: Getting the feedback from the audit teams is very much required
to understand the performance of each stakeholder involved in this project.
Brainstorming process can be introduced while getting the feedback (Mossalam and
Arafa 2016). Insights of the project can be understood with the help of the
brainstorming procedure as well.
 Hire wisely: Quality of the outcome of this project can be enhanced if professional
and experienced project team members is hired for enacting an impromptu team in a
contemporary business environment (Mousaei and Javdani 2018).

11BUSINESS PROJECT MANAGEMENT
Reference
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& Financial Affairs, 5(3), pp.1-4.
Cummiskey, B.M. and Baer, M., 2018, July. Bounded creativity: A theory of the effects of
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2018, No. 1, p. 15243). Briarcliff Manor, NY 10510: Academy of Management.
García, I., 2018. Adaptive Leadership and Social Innovation: Overcoming Critical Theory,
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Girardelli, D., 2017. Impromptu speech gamification for ESL/EFL students. Communication
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Głodziński, E. and Marciniak, S., 2018. Between Practice and Academic Study:
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12BUSINESS PROJECT MANAGEMENT
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