Project Management Report: QAHE Student Mobile Application Development

This project management report focuses on the development of a QAHE student mobile application. It begins with an introduction to project management principles and the context of the project. The report includes a detailed Project Initiation Document (PID) outlining project information, objectives, background, deliverables, scope, assumptions, key personnel, risks, success factors, constraints (time, cost, and quality), and a budget breakdown. A stakeholder analysis is provided, identifying key stakeholders, their impact, influence, and strategies for managing their engagement. The report also defines the Work Breakdown Structure (WBS) and its importance, along with a Critical Path Analysis. A tree diagram of the WBS and a tabular format with tasks, start and end dates, duration, predecessors, and milestones are included. Finally, the report references the sources used, adhering to Harvard referencing guidelines. The project aims to create a user-friendly mobile application to enhance the student experience at QAHE by providing information on extracurricular activities, institute dates, and terms.

PROJECT MANAGEMENT

Table of Contents
INTRODUCTION...........................................................................................................................3
PROJECT INITIATION DOCUMENT..........................................................................................3
REFERENCES................................................................................................................................1

INTRODUCTION
Project management refers to an important task that will lead to have an organization and
management of project which are going to be organizes in the near future (Radujković and
Sjekavica, 2017).
QAHE is one of the education provider institute of UK. It enables higher education along
with organization of many extra curriculum activities. It is not only an educational institution
that has a focus towards the education but it also prepares its students for future development and
for this it organize many extra co-curricular activities for its students.
This project will describe about all the necessary aspect of the project management
including its information, background, key staff, constraints, assumption, deliverables, risk and
success factors, stakeholder analysis and various other.
PROJECT INITIATION DOCUMENT
Introduction:
It is one of the major document that outline various aspects and concepts regarding
project management and report (Hair and Sarstedt, 2021). It details about every aspect which are
needed to be considered by stakeholders and the concerned authorities for finalizing project.
Project Initiation Document
Information of project Project name: QAHE student mobile
application
Date: 01/07/2021 to 30-06-2022.
Budget: £200k
Sponsor: Mr John Phillips
Project manager: Mr Quards
Purpose of this document This document details about various task,
activities and timescale along with cost
structure that will be engaged in the
development of app.
Objective of project The main objectives of this project are:

To enable students a user-friendly guide of
institute.
To enables the best information about QAHE
extra-curricular activities.
To avail details about various dates and terms
and conditions of various other activities
within their mobile.
Background of project This QAHE application will enable students
various user-friendly options by which students
will remain in touch with institute and can grab
detailed information about other activities too.
Deliverable of project Students will be able to more explore the
institute and its extra activities.
Institute will also enable and track interest of
students.
Launching of extra-curricular activities would
be easy with ensuring maximum participation.
Every information regarding extra-curricular
events will be well presented.
Project Scope Its scope include availing student every useful
information that will lead to have creation of
knowledge regarding institute extra activities.
Its scope also include to know the interest of
students in terms of institute activities and
events.
Key Assumption These may impact the project and its
deliverables.
Cost regarding important instruments will be

raised.
Technological up-gradation in terms of coming
of new and advanced technology will occur.
Assumed time may raise.
Key executive member Project manager:Mr Quards
[e-mail]
[phone]
Chief executive/Sponsor: Mr John Phillips
[e-mail]
[phone]
Finance manager: Mr Donald Gills
[e-mail]
[phone]
Key risk Major risk with this project include:
Human risk:
It include loosing of interest of students,
automatic engagement with extra-curricular
activities, many students will leave the institute
till development of application.
Technological:
Outdated technology, coming up of new
technology and technique.
Economic:
Excess expenditure in comparison of budgeted.
Operational:
Delay in completion, supplier issue in terms of
non-delivery of essentials, non-availability of
experts.
Success factors Adequate preparation of reports and
controlling.

Appropriate controlling over time, cost and
quality.
Key constraints The major constraints with regard to this
project include time, cost and quality.
Time:
Process Start date End date
Initiation 01/07/21 31/07/21
Planning 01/08/21 31/08/21
Execution 01/09/21 31/05/22
Closure 01/06/22 30/06/22
Controlling 01/07/21 30/06/22
Costing:
With regard to this project the estimated
budget and cost would be £200k. Its estimated
cost structure would be as follows:
Particular Cost
Project manager 4100
Application
development
90000
Designing
development
5000
Programming 8000
Testing 4000
It inculcation 4000
Operational staff 1500
Miscellaneous cost 69900

Total 200000
Quality:
It is also an important aspect and component of
project management and with respect to mobile
application too. This is because if the mobile
application will not be of high quality and does
not contain all the necessary features and
aspects then it will be of no use for the
students.
Project
manager
Application
development
Designing
development
Programming
Testing
It inculcation
Operational
staff
Miscellaneous
cost
Total

Stakeholder analysis It refers to the analysis of concerned
stakeholders.
Stakehold
er
Contact
person
Impact Influence Important
to
stakeholde
r
Contributi
on of
stakeholde
r
Stakehold
er
blockage
Strategy
for
engaging
Project
manager
Mr Quards High High Success of
project
supervisio
n
Low
interest
Email,
phone
Sponsor Mr John
Phillip
Moderate High working Funding Stop
funding
email
University
Follower
Mr adom Moderate moderate Further
promotion
feedback Communi
cation of
discounts
email
Departme
nt follower
Mr smith High moderate Further
promotion
feedback Communi
cation of
Email, call

discontent
Advocate Mr Mith High High Creation
of app
Constant
contact
with
manager
Cancel or
delay in
project
Email,
phone
Finance
director
Ms maria Medium high Making
sure that
budget
will not
exceed
Supervisio
n
Uncertaint
ies
informatio
n
Call, email
Spiderweb
programm
ing
Mr philip Low Medium Making of
app
Following
guideline
Loss of
interest
email
Spiderweb
designing
Ms gold Low moderate Making of
app
Following
project
guidelines
Conflict
with
advocate
phone
App tester Mr rohn Low moderate Decision
making
High
impact on
decision
Identificati
on of
defects
email
Students moderate moderate Receiving
of app
Satisfactio
n may
affect
success
Knowing
app is
problemati
c
Face to
face.
Approval
With regard to QAHE application approval of following personnel will require:
Chief executive/Sponsor: Mr John Phillip
Date:
Signature:

Finance manager: Mr Donald Gills
Date:
Signature:
Project manager: Mr Quards
Date:
Signature:

REFERENCES
Books and journals
Radujković, M. and Sjekavica, M., 2017. Project management success factors. Procedia
engineering. 196. pp.607-615.
Hair, J.F. and Sarstedt, M., 2021. Explanation Plus Prediction—The Logical Focus of Project
Management Research. Project Management Journal, p.8756972821999945.
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