Project Management, Spring 2020: Project Initiation Document Analysis

This project management assignment focuses on a project initiation document, crucial for establishing a project's foundation. The document includes a detailed budget breakdown, outlining various expenditures and income estimations. It defines the project's objective, which is to organize a flagship event at a university playing field. The approach involves a phased strategy, dividing the project into sequential stages managed by a project manager, core team, and external coach. The stakeholder analysis identifies key stakeholders such as parents, students, and project sponsors, evaluating their impact and interests. A Gantt chart illustrates the project timeline, detailing initiation, planning, execution, and closeout phases. Key staff, including a core team and external coach, are identified to ensure effective communication and project success. The document also includes a network diagram to visualize the project's workflow. References to relevant project management literature are provided.

PROJECT
MANAGEMENT

Table of Contents
MAIN BODY...................................................................................................................................3
PROJECT MANAGEMENT 1........................................................................................................3
Project Initiation Document .................................................................................................3
REFERENCES..............................................................................................................................10

MAIN BODY
PROJECT MANAGEMENT 1
Project Initiation Document
Project Initiation Document is the document which used to form the foundation of company
project in the organization. This is the project which is used as a referencing project through out
the project. There are many different component of this project i.e. Budget, Objective, Approach,
Key staff and stakeholder analysis.
Budget
Budget is the estimation of different expenditure or income of the organization. This is carried
out in this project to have a idea about amount of fund will require to carry out the project.
Particulars AMOUNT
Employee Wages 30000
Food 45000
External Coach Fees 15000
Conveyance Charge 30000
Security hire 30000
Overhead 50000
TOTAL 200000
Objective
“To organize flagship event at University Playing field”
“To get ready ground of the University for flagship”
“To make different stole ready to offer refreshment”
“To arrange accommodation facility for viewer and participation”
Approach
Phased Approach is the Approach which will be used by the project manager to carry out
same project in the University. In this Approach manager will be dividing the work to be done in
the different phase and will be linking all the phase in such a way that it used to fall one after one
(Meredith, Mantel and Shafer, 2017). This approach will help project manager in resisting the
different change very easily as in phase approach learning are generally done at the initial stage
itself.
Phase one: Core team will be formed in the organization which will be including
Student, Coach, Project team and Project manager.

Phased Two: All the student will be sent the invitation for their participation in the event,
also will ait for their confirmation.
Phased Three: Platform will be developed at the ground under the supervision of the
external coach in at the ground.
Phased Four: Different refreshment provider will be allotted with their stores and stores
will be developed in the ground.
Phased Five: Finishing touch will be provided to the event by the way of supervising the
operation of the business.
Key Staff
Core team will be key staff in the project, Also this key staff will include the external
coach and project sponsor. Also core team in the project will make sure that they maintained a
good level of clarity with the different stakeholder and project sponsor.
Stakeholder Analysis
Stakeholder analysis is the process which is done in the organization with the purpose of
identifying all the person which are having a good sort of interest in the operation of the event.
All the stakeholder used to have different sort of interest some of the stake holder are as follows:
Stakeholder Impact Rationale
Parents High They has been chosen as a
stakeholder as they are the one
who will be giving the
permission to their children for
going into the event and taking
part in the same or not. They
are completing in the favour of
the event as they want that
their child is physical strong
and mentally strong and sports
used to play a very crucial role
in doing the same (Kerzner,
2019). They can impact the
event by not allowing their

child. This stake holder can be
engaged by shoeing them
benefit of the event.
Student High They are the another
stakeholder in the project. As
they are the one who will be
performing the different
activity in the project, so they
will be another important
stakeholder in the event. They
can impact the project by not
participating in the event.
Interest of this stakeholder can
be improved by motivating
them about the event.
Project Manager Medium They are the another important
stakeholder of the project. As
they are the one who are
having responsibility to carry
out the event in the
organization and present the
same to the client in the
market. They can impact the
event by improper planning of
the event and also not bringing
the clarity of the
communication in the event
organization.
Project Sponsor Medium They are the another
stakeholder who will be

impacted by the event at
University. As they are the one
who will be providing the
monetary support to the event,
so they desire a good return
out of same in the organization
(Fewings and Henjewele,
2019). This stakeholder can
impact the event by not
providing the adequate funds
to the event planner. Interest of
stakeholder can be increased
by shoeing them benefit of the
event.

Gant Chart
Duration Start Finish Predecessors
Initiation 12 days Mon
1/27/20 Tue 2/11/20
Develop business case 8 days Mon
1/27/20 Wed 2/5/20
Assign project manager 2 days Thu 2/6/20 Fri 2/7/20 2
Develop project charter 2 days Mon
2/10/20 Tue 2/11/20 3
Planning 10 days Mon
2/10/20 Fri 2/21/20
Perform primary planning 4 days Mon
2/10/20 Thu 2/13/20 3
Develop WBS 1 day Mon
2/10/20 Mon 2/10/20 3
Plan schedule 1 day Wed
2/12/20 Wed 2/12/20 4
Planned resources 2 days Wed
2/12/20 Thu 2/13/20 4
Plan budget 2 days Wed
2/12/20 Thu 2/13/20 4
Execution and control 13 days Tue
2/11/20 Thu 2/27/20
Manage communications 2 days Mon
2/24/20 Tue 2/25/20 5
Manage procurement 8 days Fri 2/14/20 Tue 2/25/20 6
Track and manage changes 2 days Tue Wed 2/12/20 7

2/11/20
Execute project tasks 2 days Thu
2/13/20 Fri 2/14/20 8
Closeout 2 days Fri 2/14/20 Mon 2/17/20
Document closeout 1 day Fri 2/14/20 Fri 2/14/20 9
Transfer project 1 day Fri 2/14/20 Fri 2/14/20 10

Network Diagram

REFERENCES
Books and Journals
Meredith, J. R., Mantel Jr, S. J. and Shafer, S. M., 2017. Project management: a managerial
approach. John Wiley & Sons.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
management. John Wiley & Sons.
Fewings, P. and Henjewele, C., 2019. Construction project management: an integrated approach.
Routledge.