Project Integration Management: BSBPMG521 Learner Workbook Activities

This document is a learner workbook for the BSBPMG521 unit, focusing on managing project integration. It encompasses various activities designed to help learners understand and apply project management principles. The workbook covers essential aspects such as project initiation, including the creation of project initiation documents (PIDs), feasibility studies, and the alignment of project goals with organizational strategies. It also explores stakeholder management, including the negotiation of project objectives, outcomes, and benefits. Furthermore, the workbook delves into project governance, outlining management systems, decision-making frameworks, and procedures for managing risks, changes, and conflicts. Through these activities, learners gain a comprehensive understanding of the project lifecycle, from planning and design to execution, control, and finalization, equipping them with the skills necessary to effectively manage project integration in a professional setting.

BSBPMG521
Manage project integration
Learner Workbook

Table of Contents
Table of Contents.............................................................................................................................1
Candidate Details.............................................................................................................................2
Assessment – BSBPMG521: Manage project integration..............................................................2
Competency Record to be completed by Assessor........................................................................3
Activities...........................................................................................................................................5
Activity 1A......................................................................................................................................5
Activity 1B......................................................................................................................................7
Activity 1C......................................................................................................................................9
Activity 1D...................................................................................................................................11
Activity 1E....................................................................................................................................15
Activity 2A....................................................................................................................................16
Activity 2B....................................................................................................................................18
Activity 2C....................................................................................................................................19
Activity 2D...................................................................................................................................20
Activity 2E....................................................................................................................................23
Activity 2F....................................................................................................................................24
Activity 3A....................................................................................................................................25
Activity 3B....................................................................................................................................27
Activity 3C....................................................................................................................................29
Activity 4A....................................................................................................................................31
Activity 4B....................................................................................................................................33
Activity 4C....................................................................................................................................35
Activity 4D...................................................................................................................................37
Activity 4E....................................................................................................................................39
Activity 5A....................................................................................................................................41
Activity 5B....................................................................................................................................43
Activity 5C....................................................................................................................................45
Activity 5D...................................................................................................................................47
Skills and Knowledge Activity.......................................................................................................49
Major Activity..............................................................................................................................51

Candidate Details
Assessment – BSBPMG521: Manage project integration
Please complete the following activities and hand in to your trainer for marking. This forms part of
your assessment for BSBPMG521: Manage project integration.
Name: _____________________________________________________________
Address: _____________________________________________________________
_____________________________________________________________
Email: _____________________________________________________________
Employer: _____________________________________________________________
Declaration
I declare that no part of this assessment has been copied from another person’s work with the
exception of where I have listed or referenced documents or work and that no part of this
assessment has been written for me by another person.
Signed: ____________________________________________________________
Date: ____________________________________________________________
If activities have been completed as part of a small group or in pairs, details of the learners
involved should be provided below:
This activity workbook has been completed by the following persons and we acknowledge that it
was a fair team effort where everyone contributed equally to the work completed. We declare that
no part of this assessment has been copied from another person’s work with the exception of where
we have listed or referenced documents or work and that no part of this assessment has been
written for us by another person.
Learner 1: ____________________________________________________________
Signed: ____________________________________________________________
Learner 2: ____________________________________________________________
Signed: ____________________________________________________________
Learner 3: ____________________________________________________________
Signed: ____________________________________________________________

Competency Record to be completed by Assessor
Learner Name: _______________________________________________________
Date of Assessment: _______________________________________________________
The learner has been assessed as competent in the elements and performance criteria and the
evidence has been presented as:
Assessor Initials
Authentic
Valid
Reliable
Current
Sufficient
Learner is deemed: COMPETENT NOT YET COMPETENT (Please circle)
If not yet competent, date for re-assessment: ____________________________________
Comments from Trainer / Assessor:
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Assessor Signature: ________________________________________________________

Observation/Demonstration
Throughout this unit, you will be expected to show your competency of the elements through
observations or demonstrations. Your instructor will have a list of demonstrations you must
complete or tasks to be observed. The observations and demonstrations will be completed as well as
the activities found in this workbook. An explanation of demonstrations and observations:
Demonstration is off-the-job
A demonstration will require:
 Performing a skill or task that is asked of you
 Undertaking a simulation exercise
Observation is on-the-job
The observation will usually require:
 Performing a work based skill or task
 Interaction with colleagues and/or customers
Your instructor will inform you of which one of the above they would like you to do. The
demonstration/observation will cover one of the unit’s elements.
The observation/demonstration will take place either in the workplace or the training environment,
depending on the task to be undertaken and whether it is an observation or demonstration. Your
instructor will ensure you are provided with the correct equipment and/or materials to complete the
task. They will also inform you of how long you have to complete the task.
You should be able to demonstrate you can:
1. Establish project
2. Undertake project planning and design process
3. Execute project in work environment
4. Manage project control
5. Manage project finalisation
You will also need to show:
 Reading
 Writing
 Oral Communication
 Numeracy
 Navigate the world of work
 Interact with others
 Get the work done

Activities
Activity 1A
Estimated Time 1 Hour
Objective To provide you with an opportunity to identify, clarify and prepare project
initiation documentation.
Activity
Answer:
Identify all of the project initiation documentation you will require.
Prepare and produce one of the following documents in accordance with
organisation procedures, and attach to your work book:
 Concept proposal
 Feasibility study
 Project initiation document (PID)
Project management- Project management was first developed in the
United Kingdom when large organizations with a variety of different
companies and business activities realized that formal and structured
development policies were would need to organize their various tasks
(Baiardi and Ferreira, 2020). Projects range in size and duration but
everything goes from initiation to completion through same procedures.
Project initiation document- This is defined as type of document which
consists a range of information about a project such as cost, time and

many more in such manner:
 Needed resources and cost- All the resources needed for the
completion such as components, labor force, and pleasing visual
such as licenses and permits. At this point, the expense of all the
resource base must be as precise as possible, since this will shape
the large bulk of the spending plan.
 Timeline- This will be the hardest piece of information to get
correct and period for issues and disruptions should be provided.
Also, the time period is prone to alter as the project goes on.
 Estimated budget- Costs involve supplies, labor, and everything
else needed by the project. It is necessary to define hidden costs at
this point where appropriate. When projections are highly
unreliable the project 's life and execution can be compromised.
 Risks- Risks can be different from project to project, and may be
slight and main based on the project's nature. It can be evaluated
in full as the law relates to the project.
 Dependencies- These are the interactions between projects and
tasks in that if one work is not fully functional, it just cannot start,
for instance a roof cannot really be constructed on a house until
the walls are constructed. It is important that all commitments are
included in the preliminary design phases, because they may
trigger significant delays and expenditures if they are not properly
prepared.
Apart from these aspects project initiation document contains a range of
activities such as:
 Agreed project management framework
 Agreed project methodology
 Client or customer requirements
 Concept proposal
 Contract documentation

 Executive team instructions
 Feasibility study
 Life cycle approval gateways
 Output from prior project.
Among these activities, an activity is described below which is feasibility
study that is as:
 Feasibility study- A study of the feasibility is an assessment of the
realism of the proposed project before any investments are made
in any facet of the project. The plan should be adjusted,
demonstrated by precise information and statistics, and often
carried out by a project leader.

Activity 1B
Estimated Time 30 Minutes
Objective To provide you with an opportunity to identify relationship between the
project and broader organisational strategies and goals.
Activity Identify and document the following in relation to your organisation:
 Market focus
 Mission statement
 Strategic plan
 Values and ethics

Answer
Answer
The project deliverables should be directly linked to wider organizational
objectives and processes because in these fields the project is considered
to improve sales, which is portion of the project's rationale. The project
cannot cover all tactical objectives, especially when it is a tiny,
specialized project, but it should cover at least one (Alnaggar and Pitt,
2019). The main goals and objectives includes followings:
 Market focus- The organization serves the field of the industry.
The company may want to raise or broaden to another sector, and
the project is a vehicle for starting or completing this growth.
 Organizational mission statement- The statement of mission
provides a broad description of the objective and overturning
vision or objectives of the organization
 Strategy plans- The strategic plan is an organization's medium to
long-term and overall goal, often linked to the task declaration,
but an extended version. It, though, does not represent a
comprehensive or extensive document, but only a structure for
more specific business strategies and initiatives.
 Value and ethics- The values and ethics of an institution, in non-
financial terms, encompass the way it operates its operations, the
behavioural preconceptions of its staff and other leaders and its
policy document and strategic aims.
Identify and document how your project relates to each of these areas. If it
does not, what amendments could be made to the project in order to do so?
As a part of the business strategy and vision policy of the organization,
the idea would have been developed. It'll also be linked to the
corporation's market focus. All broader organizational techniques are
inherently linked in many ways even though they represent the
organization's philosophy and belief systems. The project is an expression

of such objectives and thus all project operations will represent all of
them where necessary. In the case when project is not linked to the above
areas then organization should try to make a relation so that outcome of
project can be achieved.

Activity 1C
Estimated Time 30 Minutes
Objective To provide you with an opportunity to negotiate and document project
objectives, outcomes and benefits.
Activity
Answer:
Identify the stakeholders within your project with whom you will have to
negotiate the project objectives, outcomes and benefits.
What are your suggestions, and why, for project-
 Objectives
 Outcomes
 Benefits?
Project objectives- The aims of the project are the explanations for
finishing the work and the outcome of the project tasks. Each goal must
be stated clearly without any technical language or abbreviations which
might create difficulties among members of the team. Mainly, there are
three types of objectives which are main, additional and non (Pollard,
2019).
Project outcomes- The project research outcomes are the effect the project
has on organizations and related environments and functions. They may
be changes in understanding, attitudes, actions and/or circumstances.
Project benefits- Benefits are the significant benefits of the task results
that an organization enjoys. There are two distinct types of benefits; hard
and soft.

How do these differ from those of your stakeholders?
These are different from stakeholders’ objectives. This is so because they want
to achieve their aims and goal that are related to gaining higher competitive
advantage. While stakeholders overlook to achieve their own goals and
objectives which can be differ from organizational goals and objectives.
Negotiate with your stakeholders to agree project objectives, outcomes and
benefits and document the conclusion according to organisational policy.
Attach a copy of the project objectives, outcomes and benefits document to
your work book.
Interested parties are people or groups of persons that have sincere
involvement or concern in an organization. Stakeholders can be
customers, employees, investors etc. For the smooth operation of the
project, regular and effective interaction with those concerned is
important because it is their involvement, and most relevantly their
support in terms of the company, partners and supporter, that will
complete the organization moving. Without remunerated input into the
goals, they can become disheartened with both the project management
team and attract their capital expenditure.

Activity 1D
Estimated Time 1 Hour
Objective To provide you with an opportunity to negotiate project governance structure
with relevant authorities and stakeholders.
Activity Document your preferred project governance structure in relation to all of the
following aspects of the framework:
 Management system with designated personnel and their roles and
responsibilities to include:
o boards
o committees
o working groups
o reference groups
o advisory groups, sponsors
o project managers
o project team members
o stakeholders
 Statements of roles for project management bodies and participants
 A decision-making framework which includes a code of ethics
 Identified authority levels assigned to groups and individuals
 A stakeholder management strategy
 A quality management strategy
 A project organisation chart that clearly defines the relationship
between all persons involved in the project
 Procedures and criteria for reporting on project status and key
performance indicators
 A monitoring and evaluation procedure for progress of project against
project objectives
 Procedures for obtaining approvals for project activities
 Procedures for managing risks and uncertainties
 Procedures for managing change
 Issue-escalation procedures
 Conflict resolution models.

Answer:
Project governance- Project governance applies to the laws and legislation
used to manage a productive project that sets in motion processes to
guarantee the efficient operation of the project complies with certain
requirements (Mesa, Molenaar and Alarcón, 2019). It offers a framework
that contains management system, roles of project leaders, quality and
stakeholder management strategies etc.
Steering group- The steering group or working group is a set of people
who make the decision on an organization or project's objectives. It
consists senior management, line manager, trade union, HR
representative.
Who are the relevant authorities and stakeholders with whom you must
negotiate to agree upon the final project governance structure?
 Managers- The managers are key stakeholders with whom
companies need to discuss about final project governance
structure. This is so because managers have ability to keep an
extra sight of eye over different activities of a project.
 Employees- The employees also have enough information about
overall project’s task and activities which are used by leaders for
better outcome of project.
Following negotiations with relevant authorities and stakeholders, annotate
your initial project governance structure with changes made and reasons for
the changes.

Organisational policies and procedures- Many companies have rules and
processes in effect that must be implemented for their operating activities,
but these are of particular significance with all accounting transaction
because all reports are audited and do not infringe all regulatory criteria.
Prescribed decision escalation- Any acquisition choices must be taken by
appointed individuals, close to the authority requirements for financial
expenditure. The styles of decisions can differ by project and by the
powers exercised by each team leader
Activity 1E
Estimated Time 1 Hour
Objective To provide you with an opportunity to prepare and submit project charter for
approval by relevant authorities.
Activity Using the sample project charter template in activity 1E in chapter 1.5 of the
unit, or using your organisation’s own template, complete your project
charter and attach a copy to your work book.
To whom must you submit the project charter for approval?

Project charter- The project charter, even so big or too small, is a vital
process for all ventures. It defines the processes, outlines the approaches
envisaged and files all group conference. It consists below mentioned
information such as:
 Resources needed- The senior management expects to be kept
track of the progress in high-level project planning. The project
leader must report on immediate term shape file during each
project phase, not just the finished output after finalization.
 Timeline- This would be the toughest piece of knowledge to get
correct and the opportunity for mistakes and delays will be
allowed. The timeline is therefore expected to alter as the project
progresses.
Apart from these information, project charter consists some other
information also such as project assumptions, risk, indicator of success
and many more.
Preparing and submitting the project charter
Any charters of the project are extremely small and include just important
basic material. Others are far more extensive (Ferraris, Erhardt and
Bresciani, 2019). The organization will calculate the duration and content
of project charter and possibly have a basic format for documenting it.

Activity 2A
Estimat
ed Time
30 Minutes
Objectiv
e
To provide you with an opportunity to establish and implement a methodology to
disaggregate project objectives into achievable project deliverables.
Activity Complete a work breakdown structure that disaggregates your project objectives
into achievable project deliverables.
The best and quickest manner to break a project objective /goals into a workable
and manageable project delivery is work breakdown structure. It is deliverable-
based hierarchical framework which splits the strategic goals into deadlines and
sub-deliverables Needed for the achievement of organizational goal. It's like an
organizational structure, but deliverables consider replacing duties of the
employees. WBS is basic report which only specifies deliverables. For doing so,
this maps out scope of entire project by containing various
only deliverable which fall within scope; any out-of-scope or unnecessary
deliverables would then cause misunderstandings and misuse of
a project's resources.

Explain how each deliverable is related and relevant to the project objective.
Prior to actually finishing work breakdown structure, project manager need to
make sure that deliverables they have established are reasonable and viable
(Schwartz and Bjorklund, 2019). As for all the priorities and strategies have
established, SMART must be obtainable; it must be precise, tangible, practical,
attainable and within a timeline decided upon. The finalization of the sub-
delivery will have an effect on main project plan, as each sub-delivery must be
completed in order for deliverable to be ready. They may also consider that
deliverables have an effect upon other, not inherently in contexts of components,
but in relation to human as well as technical development.

Activity 2B
Estimated Time 30 Minutes
Objective To provide you with an opportunity to identify project stages and key
requirements for stage completion against client requirements and project

objectives.
Activity
Answer
Using the tables in activity 2B of chapter 2.2, identify the key requirements
for stage completion against client requirements and project objectives.
Attach the documents to your work book.
Project Stages: This is commonly agreed that there are 5 phases in
entire project management as listed below:
1. Initiation Phase
2. Initial Planning and design
3. Execution Phase
4. Continuous monitoring and controlling phase
5. Completion phase
Some entities may include a phase before initiation stage, named
the description where it is defined. The justification for project is recorded
and the goal is establishing; which is usually done in initiation phase.
Project managers may also have extra phases which are specific to
their respective project.
All elements and specifications at each phase should be finished
and generally approved by an authority delegated until the project could
even move to next phase. specific crucial requisites for the phase of
completion of project would be defined by expectations of the clients and
the aims of project work and Would then vary most around 1 project and
another during execution and control phases of project as operation is
exclusive to every project.
Standard key criteria for completing initiation phase are as follows:
 Integration of the documentation of the project implementation
 Assignation of project manager and team
 Conducting Feasibility study
 Project's scope
 Project's charter
Standard main considerations for accomplishment of planning and
design process are as follows:
 Examination and revision of the purview, if required, in order to

avoid "scope creep" wherein it is located Project criteria are
expanded without making any significant adjustments to the
schedule, time, System, tools, etc.
 WBS and OBS
 Allocation of all project resources
 Project's Schedule: milestones, reporting requirements, time-
frames etc.
 Allocation of fund budget
 Governance planning
 Risk-Assessment
 Finalization of project plan and taking necessary approvals
Standardized primary aspects for finalization of execution phase are
as follows:
Time-management: A project leader assures that all functions are carried
out as per timetable of project.
Cost-management: The PM makes sure here that all tasks have been
finished in accordance within budgetary limits.
Quality-management: PM makes sure that deliverables comply with the
requisite quality guidelines of all stakeholders.
Issue-management: PM makes sure that every adjustments or concerns
are managed to deal effectively and appropriately as it does not
hinder success of whole project (RoboSTEAM Consortium, 2019).
Relationships-management: Any issues between members of project-
team, including staff members, interested parties, managers and suppliers,
shall be settled without hindering the status of project.
The basic primary criteria for finalisation of monitoring and control
phase are quite similar as execution phase. This involve:
 Observing and updating all processes at execution stage.
 Identification and prevention of risks.
 Minimizing changes to layout of project.

Standardized primary aspects for completion of closing phase are as
follows:
 Generation of a closer report which involve:
◦ Signing off
◦ Budgeting analysis
◦ A Schedule review
◦ Releasing staff
◦ Experience gained through project
◦ Aggregate outcomes/results of project
 Reallocation of all resources and/or facilities being used remaining
over from entire project.
 Completion of all related administrative tasks for project
 Recording anything next stages for long term or upcoming
projects.
Client requirements and project objectives:
On any of these discussed requirements, client would usually want
to apply additional limitations before stage could be considered
completed and completed in return for next stage to start. For instance,
in closing period, all equipment left over here from a project which
are still fit for use may also be expected to be discarded of as wastes by
the company. Nevertheless, the goals of the project can involve the goal
of promoting environmentally friendly working processes and may
propose that the existing machinery will either be reused or given to a
charity. In these circumstances, negotiations will have to occur.

Activity 2C
Estimated Time 1 Hour
Objective To provide you with an opportunity to analyse project management functions
to identify interdependencies and impacts of constraints.
Activity Using the tables in activity 2C of chapter 2.3 identify how each of the nine
project functions within your project are interdependent. Attach the
documents to your work book.
Which of the three triple constraints are fixed within your project and how
does the effect each of the nine project functions?
Project management functions: All projects, smaller or larger though
they may be, have to be handled through 9 integrative tasks for the
purpose of project is to be efficient (Elsido, Martelli, and Kreutz, 2019).
In smaller projects, the project executives may be accountable for
all tasks, while in big projects there could be different supervisors with
each task and the project management team will commonly be responsible

towards project integration, making sure that all activities operate
properly together here according to the project’s predefined schedule.
Here following is comprehensive discussion about 9 tasks, as follows:
1. Communications: Communications is regarded as lifeblood of
any project, because everyone engaged wants to actually know what
they'd do or when, as well as how one’s duties and responsibilities
nourish into project. Consequences, issues and alterations have to be
conveyed through the proper channels in an adequate manner, and
interested parties have to be held up-to - date on the status
of project. Here a common communication strategy within a project
context may involve:
Listing out all those team members who are responsible/accountable for
specific communication operations/tasks
Technology and adequate protocols related to the communicating
information/data are:
1. Verbal communications:
 conferencing
 over the telephone/internet/video
 informal briefings
 at meetings
 on site with person
 press conference
2. Written communications:

▪ Letters
▪ Invoices
▪ Update reports
▪ Newsletters
▪ Legal applications
▪ E-mail
▪ Audits
▪ Advertisements/promotions
▪ Purchasing orders
▪ Inventories
Cost- Project cost management is an exceptionally tough part of the
developing to handle accurately, especially if the average length of your
task is substantial. Forecasts for construction costs start at the
implementation point quite loosely because you really don't know how
much more the project will cost before it starts in earnest and the effects
begin to be manufactured. The issue with predicting the cost of the
project that each project is different and it is difficult to consistently state
how much this will cost something that's not done before. Maximum
deformation over the life cycle of a project, such as timeframes, allocation
of resources and seller prices, that also alter the project's estimated cost;
the estimate also may be less than the original estimate.

Activity 2D
Estimated Time 1 Hour
Objective To provide you with an opportunity to develop a project management plan
that integrates all project-management functions with associated plans and
baselines.
Activity Document your project management plan including the following sections
 Introduction
 Project management approach
 Project scope
 Milestone list
 Schedule baseline and work breakdown structure
 Change management plan
 Communications management plan
 Cost management plan
 Procurement management plan

Answer
 Project scope management plan
 Schedule management plan
 Quality management plan
 Risk management plan
 Staff management plan
 Resource calendar
 Cost baseline.
Contents of project management plan:
Introduction
The introduction aims to provide a comprehensive project
description such as its purpose, goals, milestones and expected results and
advantages.
Project management approach
It is a summary of the main project management strategy
involving main partners and appointed authority and administrators,
including their functions including obligations respectively. The limits
and restrictions should be included as well as details about the
organizations or vendors who will provide the project with services
(Krumme, Tegeler and Gattermann, 2019).
Project scope
This will provide a thorough overview of the nature of the project
described in the project charter, specifically describing what the project
would do / understand exactly what it does not do / including.
Milestone list
This reporting models all of the overall project such as the dates
for each major achievement. Each goal must be briefly discussed with

more depth used in the important achievements and illustrated.
Schedule baseline and work breakdown structure
The framework of work breakdowns (WBS) must be stated clearly
and any technical definition inside of this should be easily outlined in a
dictionary. The WBS is the cornerstone of the project, because it includes
all the goals and objectives and sub-supplies that will insure the project is
completed.
Change management plan
This is crucial to note that improvements to each project will be
closely examined before they are accepted, and their effect on the project.
Transferred bodies will therefore be registered for authorizing transition,
as well as the manner in which improvements will be tracked and
controlled.
Communications management plan
The information strategy schedule can be nearly as long as the
project management schedule itself. It will describe how, what but when
knowledge is distributed to all project team leaders and stakeholders who
collaborate and interact with each other (Santos, Murmura and Bravi,
2019).
Cost management plan
The cost management plan specifics how to allocate funds and
how to evaluate, document and regulate expenditure.
Procurement management plan
The procurement plan outlines the criteria for the selection of

providers, the manner in which providers are chosen (such as citation
queries, data and proposition demands), the kinds of supply contracts and
the circumstances for supply.
Project scope management plan
Changes in scope need to be recorded and consultation with
relevant party leaders to prevent "scope creep" resulting in delays,
unneeded additional work and missed deadlines and milestones, incur
costs and strongly encourage risks and problems.
Schedule management plan
The task management strategy outlines the general project
scheduling structure, how resources are distributed, increase conversion
rates for project tasks, duties and obligations for deliverables
accomplishment, and project success indicators and objectives.
Quality management plan
This part of the document describes the predicted quality
requirements for the performance metrics, as well as the practices and
systems used to produce results.
Risk management plan
This document identifies strategies for identifying and managing
potential risks to firm performance and processes for optimizing
commercial advantage.

Staff management plan
These will provide an organizational map to decide the layout of
the organization; whether it is a diagram or mission framework, and
whether by whom and funds are handled and distributed.
Resource calendar
The resource calendar, related to the staff management plan,
describes the resources required which the project tasks are planned
during certain points and periods of the project.
Cost baseline
It provides a schedule for each step of the project which can also be
divided into sub-sections (Aguilar, 2020).

Activity 2E
Estimated Time 40 Minutes
Objective To provide you with an opportunity to establish designated mechanisms to
monitor and control planned activity.
Activity
Answer
Identify the methods you intend to use to monitor and control each of the
planned activities within your project.
Methods to monitor and control planned activities:
 Pulse meeting- These are brief and regular sessions of project
management teams at which the state including day-to-day project
operations and any problems or possible threats is recorded.
 Variance report- Such studies demonstrate the discrepancy
between the current project operation and the project activity
expected or planned for. Which are especially relevant in terms of
the project's expenditure and timeline.

Activity 2F
Estimated Time 20 Minutes
Objective To provide you with an opportunity to negotiate approval of project plan with
relevant stakeholders and project authority.
Activity
Answer
Draw up a project plan approval document to attach as an appendix to the
project plan and attach a copy to your work book.
Are there any aspects of the project plan that you envisage will be met with
objections from any of the relevant stakeholders and if so, why?
Finalize project plan and gain approval
The project proposal must be agreed and signed off by the
contractor and other interested parties before the project can proceed.
Authorization of the project proposal implies evaluating and deciding on
the goals and milestones.
Gaining approval of the project plan from project authorities may include:
 Review summary of the project schedule, and ensure consistency
and execution.
 Disseminate the project proposal in an acceptable manner to the
appropriate parties and within an accepted timeline.
 Arrange a forum to evaluate and address the current project
proposal with the appropriate stakeholders. Minute the session and
use the minutes to change the business plan if and where

appropriate.
Project management plan approval
All appropriate stakeholders will sign and date the authorization
letter, with their name, title and position clearly recorded.
Relevant stakeholders may include:
➢ Project manager
➢ Project sponsor
➢ Investors
➢ Business steward.

Activity 3A
Estimated Time 30 Minutes
Objective To provide you with an opportunity to manage the project in an established
internal work environment to ensure work is conducted effectively
throughout the project.
Activity
Answer
Identify the established policies and procedures of the organisation for which
your project team is working and any problems you feel the project may
encounter due to conflicting interests and/or beliefs.
Managing the execution of the project
The implementation phase of a project is typically the final
process in the life cycle of the project and cost incurred and funds. How
essential it is to make sure that the proposals are carried out with clinical
accuracy but none to negligible variance is quite apparent by now. The
execution of a project depends on internal work environment which
includes:
 Organizational policy and procedures
 Organizational culture and style
 Physical working conditions
 Geographic location and/or dispersion
 Team dynamics
All these aspects contribute effectively to execute a project in an effective
manner so that objectives of project can be achieved.

Research the following aspects of the internal work environment of the
organisation and document any potential issues you might encounter.
 Organisational culture and style
 Physical working conditions
 Geographic location and/or dispersion
 Team dynamics.
Organisational culture and style- That organization has a specific culture
that emerges from the company's executive committee and its
organizational style and identities, as well as its policy document. The
workplace philosophy, and the job ethics and procedures embody the
organization's ethical code and principles.
Physical working conditions- This is important to stay as far apart as

practicable from "natural" operating habits of ventures where temporary
structures and equipment are built on site for the project workers to
function from the job activities. If the project operations comply with the
current operating processes and policies, furthermore, they may consume
up established resources; these may be in the context of office
accommodation, infrastructure, facilities, cars, personnel rooms etc.
Geographic location and/or dispersion- As a systems engineer, users can
find themselves flying around the country or even around the globe to
several various locations. Can place has its own characteristics and
complexities which can influence the way you plan the project. Processes
project schedule may not be appropriate for each venue.
Team dynamics- There are many various teams in big companies and
certain individuals based on their positions and duties may contribute to a
variety of different models. Many people operate together effectively and
some don't. Personalities inside the team play a significant role in
influencing the dynamics, and sometimes even one member may have
extremely beneficial or detrimental dynamic results.

Activity 3B
Estimated Time 30 Minutes
Objective To provide you with an opportunity to maintain established links to align
project objectives with organisational objectives throughout the project.
Activity Why is it important to align project objectives with organisational objectives?
In certain conventional methods to managing projects, ventures are
treated as autonomous bodies within the project's close watch (Marzouk
and Enaba,2019). In particular, while this will encourage the supervisor to
carry a project anywhere he / she needs it to go with a lot of freedom of
vision, it often avoids diverging too much from the group's overarching
priorities and objectives as a whole. Alignment will also help boost
project performance levels and thus the organization's willingness to
fulfill consumer demands and standards.

In what documentation have you already used the organisational objectives
as the basis for project planning?
When the project begins, certain project leaders begin to get integrated
into the organization under the burden of schedules and expenditures as a
different agency of the contractor to oversee the coordination of the nine
project functions. During the past, once the target was reached a project
was found to be very high, and the job was finished within the allotted
budget. It's no longer true because as soon as the project is complete,
there'll be an in-depth review as to how well that project achieved the
targets it was given during the implementation phases.
Using the designated mechanisms to monitor and control planned activity,
update the reporting procedures to include a section on the assessment of
alignment between the project objectives and the organisational objectives
and ensure it is included in the project schedule.
The targets of the project are objectives, pure and basic. Here are the
corporate priorities users intend to accomplish on the enterprise. Within
project management, it is of utmost significance that the goals of a
project are explicitly defined because they would influence any step in the
lifecycle of the project. The project targets must be tangible and include
main performance metrics and can be used to measure the progress of a
project.

Activity 3C
Estimated Time 40 Minutes
Objective To provide you with an opportunity to within authority levels, resolve
conflicts negatively affecting attainment of project objectives.
Activity Why might you encounter conflict within the project?

Answer: Conflicts- These are defined as issues which occurs during completing a
project. The conflicts can be arising due to any reason. This can be
because of internal or external factors. Some key cause of conflict is
mentioned in such manner:
 Lack of communication- The entire project manager needs to
know what they'd do, when they might do it, why they're doing it
and what the effect of not doing something and doing it wrongly
could have on the project goals. In the absence of proper
communication, there can be different kinds of conflicts which
can affect objectives of project.
 Delay on completion of task dependencies- Conflicts can arise if
members of the team begin construction on their current project
but couldn't because the task before is unfinished.
What is your conflict resolution model?
Model for conflict resolution- There are a range of measures in model of
conflict management that are widely recognized as the standard and
embraced as their own settlement of dispute protocols by organizations.
Some key steps are mentioned in such manner:
 Negotiation

 Mediation
 Arbitration
 Litigation
What can a project manager do to try to avoid conflict from the outset of the
project?
A successful project manager should avoid disagreements over the
lifecycle of the building utilizing appropriate negotiation techniques. The
discussion timetables set out during the development plan should be
conformed to, and therefore should be modified if further communication
is needed. A two-way communication method among them and their
technical team should be urged by project leaders to raise any concerns or
prospective conflict already when they arise.

Activity 4A
Estimated Time 30 Minutes
Objective To provide you with an opportunity to ensure project records are updated
against project deliverables and plans at required intervals.
Activity
Answer
What management system are you using to update records in relation to
status of project deliverables and plans? Who is responsible for the updates?
Records- The project plan and milestones have been accepted by the
authority involved and, when the project is under way, it would need to

generate and maintain the project documents at the appropriate times set
out in the project schedule (Goel, Ganesh and Kaur, 2019).
Management systems to record project deliverables and plans:
 Dispatching and collecting procedures
 Legal and project policies, guidelines and requirements
 Procedures for deciding which records should be captured and
filed
 Procedures for updating records
 Security procedures
How often do you record updates on the following aspects of project
deliverables:
 Current status of each deliverable
 Quality targets
 Quality standards and criteria
 Quality assurance reviews undertaken
 Quality control reviews undertaken
 Actions required from quality assurance and control reviews
 Time frame in which to complete actions
 Current status of quality of deliverables?
Project records:
Current status of each deliverable= Project management
approach
Quality targets= Project scope

Quality standards and criteria= Milestone list
Quality assurance reviews undertaken= Schedule baseline and work
breakdown structure
Quality control reviews undertaken Change management plan
Actions required from quality assurance and control reviews =
Communications management plan
Time frame in which to complete actions = Procurement
management plan
Current status of quality of deliverables = Project scope
management plan
How often do you record updates on the following aspects of the project plan:
 Project management approach
 Project scope
 Milestone list
 Schedule baseline and work breakdown structure
 Change management plan
 Communications management plan
 Procurement management plan
 Project scope management plan
 Schedule management plan
 Quality management plan
 Risk management plan
 Staff management plan

 Resource calendar
 Cost baseline?
Project management approach- Daily basis
Project scope- Once
Milestone list- Once
Schedule baseline and work breakdown structure- Once
Change management plan- Depends on situation
Communications management plan- Daily basis
Procurement management plan- Once
Project scope management plan- Once
Schedule management plan- Once
Quality management plan- Daily basis
Risk management plan- Daily basis
Staff management plan- Daily basis
Resource calendar- Daily basis
Cost baseline? - Once

Activity 4B
Estimated Time 30 Minutes
Objective To provide you with an opportunity to analyse and submit status reports on
project progress and identified issues with stakeholders and relevant
authorities.
Activity
Answer
Explain what should be contained in the following reports and to which
relevant authorities they should be submitted:
 Project status reports
 Risk register
 Issues log
 Executive summary.
Information included in following reports:
 Project status reports- A report on the status of a project is a
memorandum that sums up the overall status of the project it
against project plan. The objective of the project status update is
to maintain all stakeholders aware of development, to resolve
problems until they occur, and to insure that the project lands
within a defined timeline.
 Risk register- A risk registry is a database used as a risk
assessment mechanism to maintain regulation enforcement that
serves as a record for all defined threats and provides detailed
details of each risk, e.g. risk type, guide and author, mitigating
steps. This can be seen either as a scattering map or as a panel.
 Issues log- The Issue Log is a database that notes, tracks and
threats which have been identified and unusual incidents that have
happened and disrupted the project. It records the way the accident
was dealt with and the effect it has on the project.
 Executive summary- It is a comprehensive report which offers in-

depth details on the state of the whole plan and the potential effect
on the end result of the company.
What topics would you include in your “everything else” report?
Everything else report- Such reports are unique to each initiative and may
be linked to just about everything relevant to it. In order to prepare this
type of report, there are a range of steps which need to be followed such
as planning, researching, setting structure, content.

Activity 4C
Estimated Time 30 Minutes
Objective To provide you with an opportunity to analyse and submit impact analysis of
change requests for approval, where required.
Activity What is an impact analysis?
Impact analysis- Impact analysis is a means of assessing the complete
influence that the potential change in policy will have on the goals,
deliverables and results of the project in order to determine whether or not
to incorporate the reform (Abdou, 2019). This type of analysis consists
different kinds of stages such as:
 Planning
 Collection of negative impacts
 Proposing change
 Analysis of impacts and their effects

Identify a risk to your project and propose a change to an area of the project
to prevent the risk from occurring.
Risk in a project- There are a range of risks which can need to be address
by managers. Risk can be financial risk, operational risk etc. This depends
on influence of external factors on success of a project. The level of risk
can be mitigated by help of implementing effective change.
Identify all the expected impacts that the proposed change will have on all
areas of the project.
 Improved performance- If employees will be trained then this will
be easier for companies to gain project objectives.
 Improved efficiency- Due to change in skills of employees,
efficiency of employees will also improve.
Using the example in activity 4C of chapter 4.3, or your organisation’s
standard template, submit a project change request form for the proposed
change and attach a copy to your work book.

General information
Request number: B25462
Name: George Bailey
Project name- Renovation of computer labs
Date of request- 21/07/2019
Proposed change
Description of change: The change is related to providing training to
current staff member of project.
Reason for change: The reason of applying this change is that current
members of project are unable to perform activities of project.
Expected impact of change
Performance impact: Due to this change performance will be improved
because employees will be skilled.
Technical impact: The skills and capabilities of staff members will be
enhanced.
Schedule impact: The time duration of project will increase.
Budget impact: Amount of budget will also increase in the process of
training of staff.
Other impacts: Apart from above mentioned impacts this will also
affect to schedule of project manager.
Impact to other projects: The other projects can be affected if changed
project is interrelated.

Decision by delegated authority
Approved-
Denied- X
Approved with condition- X
Name/ title/role- Steven Smith (Director of organization)
Activity 4D
Estim
ated
Time
30 Minutes
Objec
tive
To provide you with an opportunity to maintain relevant project logs and registers
accurately and regularly to assist with project audit.
Activit
y
Identify all of the project logs and registers you use and provide an example entry for
each one.
Project log- A framework for documenting and indexing project-related material,
improvements, changes, issues and worker(s). Useful in assessing time inputs,
challenges, improvements in architecture, and finishing requirements. It can also
be used to examine the impact and enable improvements in subsequent programs
in the case of a disaster. There are different kinds of logs regards to project and

some of them are mentioned below in such manner:
 Change log- The change log is a core place for the documentation and
tracking of all the adjustments produced during the project existence.
 Daily log- The project manager maintains the regular file, and is
responsible for managing it. This can assume whatever shape the project
manager needs from a paper-based log, or interactive device ring binder.
How often is each log or register reviewed and who by?
Risk register- The risk registry is a very complicated database that is more like a
risk appraisal than simply details entered into a database. Below an example of
risk register is mentioned:
Risk
identification
Qualitative rating Risk response
Risk Categ
ory
Probab
ility
Impact Sc
ore
Rank
ing
Respo
nse
Trigger Own
er
Lack of
funds
Finan
ce
0.5 This
will
hamper
overall
perform
ance of
compan
y due to
lack of
funds.
8 1st Project
team
should
respon
se in
accord
ance of
budget
ed
activiti
es.
Effective
implemen
tation of
strategies
of
reducing
cost can
be useful.
Fina
nce
mana
ger
Ineffect
ive
manage
ment of
Hum
an
resou
0.6 It will
become
cause of
delay in
7 2nd Human
resourc
e
manag
Following
timetable
can
reduce
HR
mana
ger

tasks rce project
compila
tion.
er
should
try to
comple
te
tasks
as per
the
time
limit.
impact of
this risk.
What makes a good record for auditing purposes?
It's necessary to maintain correct notes for accounting purposes, however big or
small the project. The project may be subject to official, legitimate auditing in
which case the careful preservation of records is much more critical. External
auditing can help identify and deter bribery and corruption, check institutional
procedures and track conformity to existing rules and international regulations.
This also aims to progress constantly, because errors or lost chances may be found
and fixed to enhance potential ventures.

Activity 4E
Estimated Time 40 Minutes
Objective To provide you with an opportunity to ensure associated plans are updated to
reflect project progress against baselines and approved changes.
Activity Identify the changes you have made to project baselines and other changes.
Project baseline- The project starting points are the approximate project
parameters decided by management and other stakeholders at the
implementation and preparation phases of the project (Kerzner, 2019).
Associated plans that may need to be amended include:
 Communications plan- It could be a program needing the least
adjustment because, irrespective of the improvements to the
measurements, shareholders still need to be modified and
knowledge still requires to be propagated.
 Procurement plan- Changes to the planning process could include
subject to the existing and circumstances of service contracts if
disruptions in demand or supply are of a poor quality and budget
dynamic allocation.
For each of the changes you made document the relevant changes you
subsequently made to associated plans.
There are a range of changes which are related to making enhancement in
overall performance of project. Below some key changes are mentioned which
are as:
 Enhancement in skills of employees.
 Rescheduling of timelines.

Activity 5A
Estimated Time 30 Minutes
Objective To provide you with an opportunity to identify and allocate project
finalisation activities.
Activity Identify the required project finalisation activities.
Project finalization activities- These can be defined as those activities
which are related to completing a project. These activities give a finishing
touch in ending the project. There are different kinds of finalization
activities such as completing financial transactions, consolidating and
storing project data and many more.
For each activity allocate a member of the project team to complete it and
explain why you have chosen this person. You may allocate the responsibility
to more than one person if appropriate.
Allocation of member for each activity:
Completing financial transactions cost manager
Consolidating and storing project
data
communications manager
Documenting outstanding project
issues
Risk manager
Obtaining or providing
certifications
quality manager
Preparing final project reports integration manager
Updating organization knowledge
management
human resources manager

Activity 5B
Estimated Time 30 Minutes
Objective To provide you with an opportunity to ensure project products and
associated documentation are prepared for handover to client in a timely
manner.
Activity What are the project products within your project?
Project product- A project product is something quantifiable that the
proposal either has generated as an individual item or as an element of
other product lines (Zwikael, Meredith and Smyrk, 2019). The product for
project depends on different factors. Like in this project, the name of
product is renovation of classrooms or computer labs
What associated documentation will be handed over with the products?
Associated documentation- This includes following aspects which are as:
 License
 Certificates

 Design layout
 Manual for training
Explain the arrangements of the handover process for your project products
and the associated documentation.
Handover process- When the project team passes over the goods to the
customer, the documents provided with them will facilitate a smooth
transition and provide all customers with the details required to use the
goods generated by the project (Chapman, 2019). This includes different
types of steps such as document purpose, support, handover
documentation etc.

Activity 5C
Estimated Time 30 Minutes
Objective To provide you with an opportunity to finalise financial, legal and contractual
obligations.
Activity What financial obligations must you finalise?
Financial obligation- There are two types of financial obligations which
are internal and external. Under internal cost management plan, WBS etc.
are included. While in external bank loans, contracts are included.
What legal obligations must you finalise?
Legal obligation- Under this, project terms, communication strategy,
insurance for risk etc. are included.
What contractual obligations must your finalise?

Contractual obligation- The procurement manager would have signed,
developed and likely modified terms of service of service contracts for
contractors and suppliers over the existence-cycle of the project.

Activity 5D
Estimated Time 30 Minutes
Objective To provide you with an opportunity to undertake project review assessments
as input to future projects.
Activity What may project review assessments include?
Project review assessment- At the completion of each project it is
essential to analyze, analyze and determine how productive and efficient
each phase of the work has been in finding areas of change for potential
projects (Smith, 2019). This includes outcome evaluation, post
implementation review and review of profit realization.
Select two of the review assessments and complete the relevant
documentation. If using organisation templates, attach copies of the
documents to your work book.
Outcome evaluation- The assessment of the outcomes should be
somewhat close to the analysis of the results understanding, because the
findings are somewhat comparable to the advantages. The results and
advantages are the result of the work within the proposal and are strongly
connected to the project goals. It consists following information:
 Predicted and consented project results identified at project start,

long and short term.
 Performance metrics for measuring results.
 Some unexpected but positive outcomes that have strengthened
the organization.
Post implementation review- The final piece in the project lifecycle is a
post - completion review (PIR). It is a crucial assessment of the whole
venture, which decides not whether the proposal has become a positive
and why (Klarenbeek, 2019). It contains below mentioned functions such
as:
 Initiatives goals, costs and results
 Decides whether the proposal falls within its meaning or not
 Evaluate the success and precision of the final results
 Project feedback versus budget
 Measures the real target spending

Skills and Knowledge Activity
Estimated Time 1 Hour 30 Minutes
Objective To provide you with an opportunity to demonstrate your knowledge of the
foundation skills, knowledge evidence and performance evidence.
Activity Complete the following individually and attach your completed work to your
workbook.
The answers to the following questions will enable you to demonstrate your
knowledge of:
6. Reading
7. Writing
8. Oral communication
9. Numeracy
10. Navigating the world of work
11. Interacting with others
12. Getting the work done
13. Project governance models
14. Range of methodologies to break project objectives into achievable
project deliverables
15. Role of project life cycle stages, phases and structures relevant to
industry and project context
16. Appropriate organisational documentation for recording strategies and
goals for integration processes
Answer each question in as much detail as possible, considering your
organisational requirements for each one.
17. When establishing your project, how did you:
18. Identify project objectives
19. Negotiate project objectives, outcomes and benefits with
stakeholders
20. Negotiate project governance structure with relevant authorities and
stakeholders?
21. What project documentation was required in the initiation stages of
the project? Provide an example of one of the documents.
22. What information is contained in the project charter and what was
the procedure for obtaining approval from relevant authorities?
23. Explain the processes and procedures you undertook to establish the
project management plan.
24. What issues did you encounter whilst executing the project in an
established internal work environment and how did you resolve these
issues?

25. Explain how issues, risks and changes were managed during the
execution of the project.
26. How did you allocate project finalisation activities and how effective
was the allocation?
27. What procedure was in place for project handover to the client and
how smooth was the handover?
28. Identify the key lessons learned from your project and the aspect that
had the most impact (positive or negative) on the project and why.
1.
Identify project objectives- The project objectives have been identified in
accordance of nature of project as well as concept on which project is
going to be organized.
Negotiate project objectives, outcomes and benefits with stakeholders- the
objectives have been negotiated with the goals of stakeholders by
convincing them that they will surely gain a sum of return.
Negotiate project governance structure with relevant authorities and
stakeholders- This has been done by taking permission from higher
authorities of company for which project is being performed.

2.
There are a range of documents which are needed during project
compilation. Some key documents are cost, timeline etc. below example
is presented:
 Timeline- This will be the hardest piece of information to get
correct and period for issues and disruptions should be provided.
Also, the time period is prone to alter as the project goes on.
3.
All project charters are incredibly small, and include only essential
specific content. Some are far narrower. The company must measure the
project charter 's length and scope and likely provide a clear structure for
recording it. Under this, process is followed of two steps first is analysis
of resource needed and second is related to setting timeline.
4.
The project management plan consists a specific process which is related
to initiation or charter, work break down structure, project execution and
performance control.
5.
The issues which occur during execution of project in internal
environment were related to lack of communication, Delay on completion
of task dependencies. These issues have been solved by applying a
particular model that consist below mentioned process:
 Negotiation
 Mediation
 Arbitration
 Litigation
6.
During project execution, a change is made that is related to enhancing

the skills and competencies of employees. This was done by applying
appropriate training model.
7.
The allocation of different kinds of activities has been done in accordance
of nature of each activity. Such as cost regarding activities were allocated
to finance manager.
This allocation was effective because it enabled all activities in an
effective manner.
8.
Once the project team transfers the products to the client, the
documentation given should enable a seamless delivery and include
instructions for all consumers to utilize the products produced by the
project. It involves different forms of measures such as intent of the text,
assistance, documentation of the handover etc.
9.
I learned lot of things from above done project. The learning was too
useful for me which can be used for upcoming time period. For instance, I
learned about way to manage the project’s activity as well as how to
handle issues which occur during execution of project.
Apart from it, there are some negative impact also such as poor
communication skill was one of the major issue for me.

Major Activity
Estimate
d Time
2 Hours
Objectiv
e
To provide you with an opportunity to demonstrate your knowledge of the entire
unit.
Activity This is a major activity – your instructor will let you know whether you will
complete it during class or in your own time.
Attach your completed answers to the workbook.
You must individually, answer the following questions in full to show your
competency of each element:
1. Establish project
2. Undertake project planning and design processes
3. Execute project in work environment
4. Manage project control
5. Manage project finalisation
1. Working alone, hold a meeting with a small group of primary internal and
external stakeholders to negotiate project planning and design processes. Set
the topics, guide discussion in the meeting, and try to help the group reach
decisions.
2. Working in pairs (with another learner, if possible), create a full and
accurate project initiation document and scope statement for an upcoming
project of your choice.
3. After the project has been completed, carry out a full review and evaluation
of project outcomes. Arrange a group meeting with all team members
involved in the project and present your findings, make suggestions about
how the team can improve in the future.
1.
Topic- Meeting on negotiating project planning and design process.
Project- The project is related to installing solar panel in rural area.
Reason for meeting- This meeting has been arranged because current plan of
project is not suitable and it may lead to higher cost and time.
Discussion:
In the meeting internal stakeholders (Employees, managers) as well as external
stakeholders (Investors) were included.

As a project manager, I stated that current project plan is not suitable because
this is so static and in future if market conditions change them this may lead to
higher cost.
On my statement, investors also agreed that cost of project should be re
determine and changes should be done.
From this overall discussion, internal stakeholders made suitable changes in
their plan in accordance of need of project.
2.
Project- The project is related to installing solar system.
Project initiation document: It is defined as a form of document that contains
detailed information about a project including all necessary elements. This
document helps to project managers in order to complete project in an effective
manner. In regards to above project, PID has been presented below in such
manner:
Time- Each project has a certain amount of time to complete all activities and
tasks. This becomes duty of project managers to finish the project in given time
period. If a project is completed after the estimated time, then this may lead to
various obstacles. In regards to above project the estimated time is around 30
days under which a range of activities need to be performed.
Cost- This is also a key element of project initial document. It is crucial for
project managers to keep the cost of project lower than estimation. Under cost
of project, estimated expenses for each activity is included that gives an
overview to manager of project. The estimated cost for this project is around
$80 which is mentioned below:

Scope statement- The scope of project need to be clear and under stable so that
each project member can contribute to complete project in an effective manner.
This is essential for project manager to communicate scope of project with all
members so that they can contribute effectively. The scope statement of project
is to launching solar panel at lower cost so that impact of harmful gases can be
minimized.
Risk register: This is defined as a form of document that consists detailed
information about possible risk which may occur along with contingency plan
to solve in less time and cost. Below a risk register is prepared in the context of
above project:
Risk Departme
nt
Possibilit
y (1 to 5)
Impac
t (1 to
5)
Cause Contingency
plan
Higher Human 4 4 The reason This risk can

employee
turnover
resource for this risk
can be
unfavourable
working
environment.
be solved by
enhancing the
working
environment
and by proper
communicatio
n.
More
expense
Finance 5 4 The cause of
this risk can
be increased
cost of
materials.
This risk can
be overcome
by purchasing
material from
those suppliers
which are
offering
material at
lower cost.
Poor
quality
Human
resource
4 5 It may occur
because of
lack of
communicatio
n between
employees.
This risk can
be controlled
by making
interaction
between
employees and
managers.
Ineffectiv
e
utilizatio
n of
resources
Human
resource
5 4 This may
raise due to
lack of
monitoring
over tasks and
operations.
It can be
overcome by
proper
evaluation of
each activity
on daily basis.
Communication plan: It is defined as a type of plan that provides information
about way of interaction among different team members. In relation to above
project, this plan is prepared below in such manner:

Description Frequency Method Audience Owner
About
financial
resource
usage
Once in a
month
Email Director of
company,
project
manager.
Finance
manager
About
progress of
project
Once in a
week
Presentation Owner of
company and
project
manager
Operational
manager
About need
of material
Once in a
week
Email Project
manager
Operational
manager
Objective: Each project is started for a particular objective which can be as per
the need of organization. The above mentioned project is started with below
mentioned objectives:
 Generating less costly energy.
 Removal of dependency on water electricity.
 Providing electricity in rural areas by solar panels.
Stakeholder analysis- In a project, there can be different kinds of stakeholders
including internal and external. Each of them own interest and influence over
success or failure of project. In the context of above project, a list of
stakeholders has been presented below:
Stakeholder Designatio
n
Internal/
external
Impact
level
(1to5)
Role
George
Bailey
Director Internal 5 This
stakeholder
has authority
to give
permission to

start or stop
the project.
Steve Smith Supplier External 4 This
stakeholder
can impact
the project by
fluctuating
prices of
material.
Michael
Hussey
Project
manager
Internal 5 The success
of project
depends on
this
stakeholder
by way of
managing
different
tasks and
activities.
Various Customers External 4 These
stakeholders
can impact
the project as
per their level
of demand
regards to
product.
Goal- The goal of project should be simple and achievable so that each project
member can engage actively. In the context of above project, goal of this
project is to launch a solar system which can reduce dependency of water
electricity. As well as to offer electricity in those area which are under
development.

Approval- It is the last phase of project initiation document that is related to
taking permission from authorities so that project can be started as per the plan.
In the context of above project, the manager of project can take permission from
owner of company by taking sign on project charter.
3.
Findings- The project has been completed not up to mark. This is so because of
some external factors. Such as cost of labour increased during project execution
process as a result cost of labour raised. Due to which estimation of cost failed.
Suggestion- In the aspect, this can be suggested to finance managers that they
should make financial plan in accordance of market condition. They should
make proper market research before making assumption for making any
financial plan.

REFERENCES
Books and journal:
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manage primary health care centers. Applied Computing and Informatics, 15(2),
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Historic Building: An Example of BIM and IoT Integration to Manage the Comfort of
the Building. In Impact of Industry 4.0 on Architecture and Cultural Heritage (pp.
261-282). IGI Global.
Alnaggar, A. and Pitt, M., 2019. Towards a conceptual framework to manage BIM/COBie
asset data using a standard project management methodology. Journal of Facilities
Management.
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alliances: unpacking the role of human resource management systems. The
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120.
RoboSTEAM Consortium, 2019. RoboSTEAM Project.
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Goel, A., Ganesh, L.S. and Kaur, A., 2019. Sustainability integration in the management of
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