BSBPMG540: In-depth Project Integration Management Assessment

This BSBPMG540 project integration report provides a detailed analysis of project governance models, project management cycles, and methodologies such as Prince 2 and Agile. It includes essential project management documents, project initiation requirements, and a comprehensive project management plan. The report covers project execution strategies, internal and external environment reports, and project status updates. Furthermore, it addresses project finalization, including project closure reports and budget monitoring plans. The document also includes a project evaluation report, examining project planning, design, execution, and control. This comprehensive project management assessment is available on Desklib, where students can access a wide range of study tools and resources.

Manage Project
Integration

Table of Contents
INTRODUCTION......................................................................................................................7
MAIN BODY.............................................................................................................................7
TASK 1......................................................................................................................................7
Presenting project governance model....................................................................................7
Project management cycle......................................................................................................7
Methodology related to project management.........................................................................9
Prince 2 methodology............................................................................................................9
Documents required for project management......................................................................10
Organizational documents....................................................................................................11
TASK 2....................................................................................................................................11
PART A....................................................................................................................................11
Project Initiation Requirements................................................................................................11
Framework...........................................................................................................................11
Methodology........................................................................................................................11
Relationship between the project and broader organisational strategies.............................11
Detail of the client................................................................................................................12
Internal and external stakeholder.........................................................................................12
Governance structure...........................................................................................................12
Contract................................................................................................................................12
Role play..............................................................................................................................13
Charter Document................................................................................................................13
Email....................................................................................................................................14
Project management plan.....................................................................................................15
Quality Plan..........................................................................................................................16
Human resource plan............................................................................................................17
Project communication plan.................................................................................................18
Risk Register........................................................................................................................18
Project monitoring and controlling......................................................................................19
Issue register.........................................................................................................................19
Change management process...............................................................................................20
Record management.............................................................................................................20
Finalisation activities...........................................................................................................21

Organizational policy associated with project.....................................................................21
Part B........................................................................................................................................21
Project execution......................................................................................................................21
Part B........................................................................................................................................22
Project execution......................................................................................................................22
Project Strategy....................................................................................................................22
Email to relevant stakeholders.............................................................................................23
Internal environment report..................................................................................................23
Project status report..............................................................................................................24
Presenting project Status report 2........................................................................................24
Finding regarding reopening of store...................................................................................25
Email....................................................................................................................................25
Project plan...........................................................................................................................26
Part C Project Finalisation.......................................................................................................26
Project closure report...........................................................................................................26
Budget and monitoring Plan....................................................................................................28
Simulation call.....................................................................................................................30
Part D: Project Evaluation.......................................................................................................30
Project planning and design.................................................................................................30
Execute project in a work environment...............................................................................31
Manage project control........................................................................................................31
TASK 3....................................................................................................................................32
PART A: PROJECT PREPAPARTION AND PROJECT MANAGEMENT PLAN.............32
Project Charter.....................................................................................................................32
Function..................................................................................................................34
Name......................................................................................................................34
Role........................................................................................................................34
Approved by:..........................................................................................................34
Project Sponsor......................................................................................................34
Date........................................................................................................................34
Approved by:..........................................................................................................34
Project Manager.....................................................................................................34
Date........................................................................................................................34
2. Project management plan.................................................................................................34

3. Email................................................................................................................................41
PART B: PROJECT EXECUTION.........................................................................................42
1. Project strategy.................................................................................................................42
2. Email................................................................................................................................44
3. Email to project team and external consultant.................................................................44
4. Project status report..........................................................................................................44
5............................................................................................................................................46
6. Updated project plan........................................................................................................47
PART C....................................................................................................................................48
Project Closure Report.........................................................................................................48
1 Executive Summary..............................................................................................................48
1.1 Background....................................................................................................................48
1.2 Reason for Closing the Project.......................................................................................48
1.3 Highlights and Innovations............................................................................................48
1.4 Summary of Recommendations.....................................................................................48
2 Project Performance..............................................................................................................48
2.1 Performance against Objectives.....................................................................................48
2.2 Performance against Outcomes......................................................................................48
2.3 Performance against Outputs.........................................................................................49
2.4 Performance against Schedule.......................................................................................49
2.5 Performance against Budget..........................................................................................49
2.6 Recommendations..........................................................................................................49
3.1 What Worked Well?.......................................................................................................49
3.2 What could be improved?..............................................................................................49
3.3 Recommendations..........................................................................................................49
4.1 Recommendations..........................................................................................................50
Budget Monitoring and Review Plan.......................................................................................50
Draft an email to the steering committee.............................................................................53
Project Evaluation Report....................................................................................................53
TASK 4....................................................................................................................................54
Part A Project preparation and project management plan........................................................54
PROJECT CHARTER.........................................................................................................54
The project will include details regarding the use of digital marketing in order to
expand the business................................................................................................55

Project management plan.....................................................................................................57
Stakeholder engagement plan................................................................................................58
Cost of quality of the project can be managed........................................................................58
Through this manager can identify actual performance of project .......................................58
Project human resources plan including roles and responsibilities..........................................58
Project risk management plan including risk register..........................................................59
MAIN BODY...........................................................................................................................62
TASK 4....................................................................................................................................62
Part A Project preparation and project management plan........................................................62
PROJECT CHARTER.........................................................................................................62
The project will include details regarding the use of digital marketing in order to
expand the business................................................................................................63
Project management plan.....................................................................................................65
Project human resources plan including roles and responsibilities..........................................66
Project procurement management plan including RFT/RFP and SOW for at.....................69
Project monitoring, control, and evaluation tools................................................................70
Issues register.......................................................................................................................71
Change and record management..........................................................................................71
Finalisation activities...........................................................................................................72
Organisational policies and procedures applicable to the project........................................72
A list of project initiation documentation............................................................................72
E- mail..................................................................................................................................73
Part B Project execution...........................................................................................................73
Particular..................................................................................................................................74
Week 1.....................................................................................................................................74
Week 2.....................................................................................................................................74
Week 3.....................................................................................................................................74
Hiring expert...........................................................................................................................74
Selecting best ecommerce website..........................................................................................74
Approve relevant stakeholder..................................................................................................74
Identifying risk and challenges...............................................................................................74
Email....................................................................................................................................75
Email to external consultant.................................................................................................76
Status report.........................................................................................................................76

Email to steering community...............................................................................................78
Part C Project finalisation........................................................................................................79
1 Executive Summary........................................................................................................79
1.1 Background................................................................................................................79
1.2 Reason for Closing the Project...................................................................................79
1.3 Highlights and Innovations........................................................................................79
1.4 Summary of Recommendations.....................................................................................79
2.1 Performance against Objectives.....................................................................................79
2.2 Performance against Outcomes......................................................................................80
2.3 Performance against Outputs.........................................................................................80
2.4 Performance against Schedule.......................................................................................80
2.5 Performance against Budget..........................................................................................80
2.6 Recommendations..........................................................................................................80
3.1 What Worked Well?......................................................................................................80
3.2 What could be improved?..........................................................................................80
3.3 Recommendations......................................................................................................80
4 Closure Activities.................................................................................................................81
4.1 Recommendations..........................................................................................................81
Budget Monitoring and Review Plan...................................................................................81
Book an appointment with your Assessor to discuss the finalisation of the project............83
REFERENCES...........................................................................................................................1

INTRODUCTION
MAIN BODY
TASK 1
Presenting project governance model
It is simply the way company choose to apply project governance and it covers the
roles involved in decision making process like policies and internal rules for managing the
project. Along with this, it also helps in analysing the approach to control and manage the
reporting on the work. Moreover, in the case of John Reading it can make use below
mentions model in order to accomplish the desire goal.
Advisory model:
It is one of the traditional styles of non-profit governance which is consist of members of an
advisory board. The decision making power is highly influenced over the CEO for offering
the advice regarding poor decision. In addition to this, it will be made up of industry expert
that have highly professional skills and vast network of connections (Lee and et.al., 2018).
Although with help of such skills and abilities the company was able to boost credibility,
fundraising and advertising. Thus, Johan Ltd can take benefits of this buy hiring professional
that is able to avoid legal intervention.
Management team model:
It is one of the most famous model for medium and small size business and the management
team board have to follow corporate style management structure. Along with this, John Ltd
will segment its functional unit such as HR, finance, marketing and planning in order to make
smooth flow of work and there will be no chaos with organization related to work (Ma and
et.al., 2018). Thus, this model will allow board member to focus and develop their skills in a
particular area for making their decision effective.
Policy Board Model:
In this model board grants most of the controlling power to authority to CEO which allow
them to have full control over company and its working. Although the board and CEO works
together as team and give their whole attention to each task.
Project management cycle
Project management cycle is step by step process which is used to develop the project
from starting to end. It helps project manager to have a structured way to execute, develop

and make finished project. The framework mainly consists of four phase such as initiating,
planning, executing and closing. Thus, the main object of this cycle is to have structured tools
and it ensure that project is successful.
Initiating:
This is known as first stage of the project management and in this goals, scope and resources
as well as roles of the team is described. Along with this, John Ltd is a retail book company
and it is aiming at upgrading café in order to attract customer. The company will be
presenting fresh new menu, new furniture and layout design so that children can play (Chen
and et.al., 2019). Although company will be communicating with stakeholders to understand
the project outcomes as well as roles of employees will be define so that aims can be
achieved in limited set of time.
Planning: This is second step in which steps are determine for accomplishing the project
goal. In this step project manager will be establishing budget, timeline and source material
that are essential for document. Although the risk will be calculated by analysing risk and
outlining communication protocols. Architect in the contract will be designing cost
estimation for completing the new task. Moreover, teams will be made so that it can complete
their task and plans can be achieved.
Execute and complete task:
It means putting the plan into action and keeping the team on the track as well as it means
measuring the progress by managing quality, mitigating risk and maintaining budget by
making use of useful information. Along with this, organization will be making use of tools
like Gantt chart for tracking the progress of the task (Larsson and Larsson, 2020). Although
with help of risk register organization can respond to risk and mitigate them so that there is
no hindrance in accomplishing the desired goals. Moreover, the company will be motivating
team members so that decide task is achieved in effective manner. The stakeholders will be
informed about the progress and changes will be made through request.
Close project:
In this stage project management cycle activities need to be concluded and it will turn the
finished product or service over to the owner as well as assess that went well. In this step
project manager will be taking notes of changes that can be applied in future as well as proper
communication to stakeholders of the end of the project and will be provided with report.
Moreover, it helps in communicating with new owners of project and creating project
closeout report.

Methodology related to project management
Methodology is defining as system of techniques, procedure and practice used to provide
structure to the project. Along with this, different strategies aids in managing issues that
should arise during project delivery.
Agile: It is one of the most common project management framework and it is best suited in
case of complex project. Along with this, demand and solution evolve through collaborative
effort by cross functional team and project manager as well as customer. Although this
method has been established to deal with issues of waterfall approach and it meet the
demands of highly competitive and continuous movement of software industry. It also allows
for maximum flexibility in the project as teams operate under the principle of easily adaptable
change and there is open communication with clients and user (Ma and et.al., 2018). This
method will help the organization in reducing the complexity of a project by breaking down
the cycle into smaller unit so that changes can be made easily. In addition to this, for using
this framework company need to follow core values and key principles. This method will
keep the customer satisfied through rapid software delivery as well as it establishes regular
stakeholder collaboration.
Waterfall methodology:
It is known as traditional method and it is linear in nature as well as it is made up of statics
phases that are executed one after another in specific order. Along with this, it allows to have
more room to control each phase of the project as groups are classified into activity. Although
one of the disadvantage of this method is that phase are depended on each other such as
second stage will be completed if previous one ends so there will be no delay in one phase.
Moreover, waterfall is compromise of five important phase such as requirements like
business needs and requirements are analysed and documented. In design a detailed plan
need to be made for accomplishment of business goals and project (Thesing, Feldmann and
Burchardt, 2021). Third stage is known as implement in which project plan and set baseline
for measuring the progress as well as in second slats stage is control such as comparing
project performance with plans and fix problems that arise. However, in the last stage closure
the project details are shared with client in order to get final approval of close project.
Prince 2 methodology
It is known as full fledge process that describe each and every aspect of project
management in detailed manner. It not only structures every stage of the project effectively
but also ties up all the loose ends for completing the project. This framework will contribute
in increasing the quality of finished products, controlling resources consumption efficiently,

keeps the regulation level balanced and improve the project team confidence. Moreover, it
will help in ensuring viability with benefits as well as it allows project manager to learn from
previous mistakes and keep in updating knowledge (Filippetto and et.al., 2021). It will be
advantage of Prince 2 is that it is simple and make is easier to manage the project by dividing
into various stage. Along with this, makes it easier to communicate among teams and
stakeholders as well as it improves accountability by defining clear roles. It is also help in
adapting with the needs of different project and make is easier for communication with other.
Documents required for project management
In the corporate world it is important for the organization to maintain paperwork and
important document for recording daily task and for boosting the project goals as well ensure
for success.
Project charter:
This is an agreement between various parties and it is created for formally defining a
particular venture. Although it includes factors like name of the project name, scope and
objective as well as potential constraint and solutions it provides (Chen and et.al., 2019). A
brief description of the project includes goals and purpose of specific venture as well as name
of the project mange and task required to be done by team member.
Project management plan:
It includes strategy that need for managing the project and all the process that are part of
company like cost, scope and timeline. Although this document is used as reference index
like planning and project document (Larsson and Larsson, 2020). Moreover, communication,
human resource, business risk, name stakeholders as well as process improvement. This
document should include summary of the project, role of team members and scope and
budget.
Project work plan:
It is a document that include various factors essential guideline for the project team. It should
be required detail regarding activities of team member, schedule duration of the project, cost
a required resource etc. Also, this document covers the project critical path for completion.
Project risk plan: The project risk register tends to find the appropriate issues that may arise
or have high probability of occurring while implementing project plan (Picciotto, 2020).
Along with this, in this document types of risk, its impact and solution of mitigating the risk
is written. Moreover, the main aim is to highlight plans regarding the risk at the moment it
arises.

Quality Assurance plan: It covers the plan document covers the quality standard that need
to be tracked through the phases of the project (San Cristóbal and et.al., 2018). However, it
states that quality of standard need to be reach according to this document. It includes
quality, polices, metrics of quality and funds.
Organizational documents
Progress report: It is important for keeping the stakeholder inform with how the project is
progressing and how much time and budget will be required to meeting the quality
specification. Although it allows clients and manager to inform about the change or adjust
assignment, schedule for the project.
Change request log: This is also an important document that can save company and project
manager as well as their teams and stakeholders significant grief (Lee and et.al., 2018). It also
helps in identifying all changes request and it is crucial cause it have scope related to change
made in the project.
TASK 2
PART A
Project Initiation Requirements
Framework
An agile Project management framework has been selected for accomplishing the desire
project. It has been adopted as it successfully integrates the traditional aspect of project
management with modern requirement within the scope of the project (Al-Hajj and Zraunig,
2018). Along with this, it focusses only on development of the final product and focus on
delivering both quality and value under the same condition. The APA framework divides the
entire project gets divided into smaller units which helps in accomplishing millstone as well
as quality control is built during the whole process and teams check the quality of each cycle.
Methodology
The agile project management methodology has been adopted as it is not rigid in nature like
waterfall but not advance like prince 2. Along with this, it is consisting of principle like
collaborative, quick and open to data driven change (Ma and et.al., 2018). This methodology
usually involves short phase of work and testing of the stages so that changes can be made in
case of emergency.
Relationship between the project and broader organisational strategies
The company goals are to increase the profit through adapting with new market trend and the
objective of the project is to expand the café so that large customer can be attracted. That will
result in enhancing in increasing the sales of the company and revenue.

Detail of the client
The organization is looking for young adults specifically and teenager for targeting as it will
be opening cafe. Along with this, medium income scale will be able to afford the café
products.
Internal and external stakeholder
Internal Stakeholders include employees, owner and manager and they are directly involved
in making financial and strategy as well as operational decision making (Bond-Barnard, T. J.,
Fletcher and Steyn, 2018). Whereas external stakeholders for business is consist of customer,
suppliers, communities, government and creditors and need to be kept in mind while making
the decision.
Governance structure
The company will be making use of centralize governance model of project management in
which flow of information and decision is followed by higher authority to lower like team
and stakeholders. It is very common in large project but there is limit time for coordination
and sharing information between committees (Filippetto and et.al., 2021). It will be adopted
so that consistent direction will be provided through project life cycle.
Contract
Supplier contract
ABC company
North area, street 13, UK
Contact number: +2145
Email: AB Company @gmail.com. Date: 13/5/22
Dear Sirs,
Supply of wood furniture
Following the tender for the supply of wood furniture to Johan reading, we are pleased to
confirm our intention to award this contract to you.
We thank you for the co-operation to date and look forward to forgoing a successful working
relationship that will result in smooth and successful delivery of the deliverables. Please
confirm conform our acceptance by signing and returning the order form to Johan reading
within 7 days. Pease remember to include the reference number in future communication
relating to this contract.
Yours faithfully,