EPM 5600 Case Study: Leadership in Vella Office Building Project

This case study analyzes the fitout project of a medium-rise Vella office building in Sydney, focusing on the challenges faced after the abrupt departure of the previous project manager. The study identifies the need for additional information for the new project manager, including project limitations, goals, and risks, to ensure successful project execution. It evaluates the leadership behavior, contrasting the previous manager's poor leadership style with the qualities required for effective project management. Furthermore, the case study examines the existing team environment, highlighting communication gaps and offering recommendations for improvement, such as fostering better communication, clarifying roles, and building trust among team members. The reflection emphasizes the importance of responsible leadership in completing the project effectively within budget and time.

Running head: PROJECT MANAGEMENT
Case study-Fitout of a medium-rise office building
Name of the student
Name of the University
Name of the Author

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PROJECT MANAGEMENT
Executive Summary
The paper focuses on the fitout of a medium rise Vella office building. It is identified that the
previous manager leaves the project abruptly and therefore the company recruits a new
project manager so that the company can easily continue with the project work In this paper
proper additional information that needs to be sourced to the project managers are elaborated
so that they can be able to easily manage the project. The paper elaborates the leadership
organizational behaviour as per the organizational zoo model. Furthermore an overview about
the current project environment is elaborated with few number of recommendations so that
required changes within the work environment can be done.

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Table of Contents
Introduction................................................................................................................................3
1.0 Current project status...........................................................................................................4
2.0 Additional information that is needed by the new project manager....................................7
3.0 Overview of leadership behaviour on the project................................................................8
4.0 Overview of existing team environment............................................................................10
5. 0 Reflection..........................................................................................................................11
Conclusion................................................................................................................................12
Bibliography.............................................................................................................................13

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PROJECT MANAGEMENT
Introduction
The project mainly reflects on fitout of a medium rise office building in the suburb of
Sydney whose previous project manager “Tony Faultier” left his job suddenly and moved
overseas. In order to progress with the project, the company hired a new project manager so
that he can be able to communicate properly with the project stakeholders for gathering
information about the project progress as well as current status. The estimated budget for the
project is around $1.2M and it is assumed that that the fitout of the entire office building will
be completed within 4 months. The success of the fitout project must be determined by the
management of the company with the help of three components which includes design,
budget as well as time.
The paper illustrates the project current status including the cost variances as well as
schedule variances of the project. The paper also elaborates the significance of leadership
behaviour within the project. Furthermore, the paper helps in providing an overview about
the present project team with appropriate recommendations in context to changes within the
project policies as well as within the work processes of the project environment.

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1.0 Current project status
Task Name Duratio
n Start Finish Predecessor
s Resource Names Cost
% Work
Complet
e
Actual
Duratio
n
Actual Cost
Cost
variance
Schedule
variance
Fitout of
medium-rise
office building in
Sydney
87.44
days
Wed
01-
03-
17
Fri
30-06-
17
$1,200,904.83 32% 27.72
days $396,510.61
Project plan
initiation 0 days
Wed
01-
03-
17
Wed
01-03-
17
$0.00 0% 0 days $0.00
Project plan 15.93
days
Wed
01-
03-
17
Wed
22-03-
17
$144,348.67 32% 5.23
days $48,000.00
$96,348.67
Project plan
development 2.4 days
Wed
01-
03-
17
Fri 03-
03-17 1 Project Manager, Project Sponsor, Structural Engineer,
Architect, Civil Engineer, Designer $30,720.00 83% 2 days $25,600.00
$5,120.00
Architect
appointment 8.25 days
Wed
01-
03-
17
Tue
14-03-
17
3 Project Manager, Civil Engineer, Designer, Project
Sponsor $66,396.67 12% 2 days $9,600.00
$56,796.67
Schematic
design 3.69 days
Tue
07-
03-
17
Thu
16-03-
17
4 Architect, Civil Engineer, Project Manager, Designer,
Developer, Electrician $47,232.00 27% 1 day $12,800.00
$34,432.00
Consulting
proposals 3.93 days
Fri
17-
03-
17
Wed
22-03-
17
5 $0.00 0% 1 day $0.00
$0.00
Documentation
and design
87.44
days
Wed
01-
03-
17
Fri
30-06-
17
$696,493.50 49% 49.97
days $348,510.61
$3,47,982.8
9
Tender
documentation 2 days
Mon
20-
03-
17
Tue
21-03-
17
6
Project Manager, Project Sponsor, Designer,
Developer, Electrician, Architect, Civil Engineer, Site
investigator, Structural Engineer
$16,000.00 100% 2 days $16,000.00
$0.00
Submission
of documentation
for approval
3 days
Wed
22-
03-
17
Fri 24-
03-17 8 $24,000.00 33% 1 day $8,000.00
$16,000.00
Designing 3.5 days Fri Tue 9 Architect, Civil Engineer, Designer, Project Manager, $89,258.00 57% 2 days $50,961.06 $38,296.94

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PROJECT MANAGEMENT
services
17-
03-
17
28-03-
17
Developer, Electrician, Project Sponsor, Site
investigator, Structural Engineer
Documentation
completion
2 days
Wed
22-
03-
17
Wed
29-03-
17
10 Project Manager, Project Sponsor, Architect, Civil
Engineer, Designer, Developer $23,214.00 50% 1 day $11,607.00
$11,607.00
Ground
floor 5 days
Wed
01-
03-
17
Tue
07-03-
17
$118,960.00 75% 3.96
days $89,528.80
$29,432
Development of
telecom
infrastructure,
electrical works,
plumbing as well
as furniture for
ground floor
4.5 days
Wed
01-
03-
17
Tue
07-03-
17
3
Architect, Civil Engineer, Designer, Structural
Engineer, Developer, Electrician, Project Manager,
Project Sponsor
$118,960.00 75% 3.56 days $89,528.80
$29,432
First floor 73.42
days
Wed
01-
03-
17
Mon
12-06-
17
$24,850.00 25% 11.08
days $6,241.67
$18,609
Development of
telecom
infrastructure,
electrical works,
plumbing as well
as furniture for
first floor
4.9 days
Wed
01-
03-
17
Mon
12-06-
17
3 Architect, Civil Engineer, Designer, Project Manager,
Structural Engineer $24,850.00 25% 0.74 days $6,241.67
$18,609
Second floor 37.97
days
Wed
01-
03-
17
Fri
21-04-
17
$150,731.50 25% 13.6
days $40,172.08
$110,579
Development of
telecom
infrastructure,
electrical works,
plumbing as well
as furniture for
first floor
6.7 days
Wed
01-
03-
17
Fri 21-
04-17 3
Designer, Project Manager, Structural Engineer,
Architect, Civil Engineer, Developer, Electrician,
Project Sponsor, Site investigator
$150,731.50 25% 2.4 days $40,172.08
$110,579
Top floor 14 days
Mon
12-
06-
17
Fri
30-06-
17
$249,480.00 50% 10.5
days $126,000.00
$123,480
Development of
14 days Mon
12-
Fri 30-
06-17
3 Architect, Civil Engineer, Designer, Developer,
Electrician, Project Manager, Project Sponsor, Site
$249,480.00 50% 10.5 days $126,000.00 $123,480

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telecom
infrastructure,
electrical works,
plumbing as well
as furniture for
top floor
06-
17 investigator, Structural Engineer
Construction
phase
25.7
days
Fri
03-
03-
17
Mon
10-04-
17
$307,118.67 0% 0 days $0.00 $307,118.67 25.7 days
Developing
approval from the
owner
2 days
Fri
03-
03-
17
Tue
07-03-
17
3 Architect, Civil Engineer, Designer $17,166.67 0% 0 days $0.00 $17,166.67 2 days
Creation of
project
procurement
5.4 days
Tue
07-
03-
17
Mon
20-03-
17
21 Civil Engineer, Designer, Project Manager, Site
investigator, Developer, Electrician, Project Sponsor $83,752.00 0% 0 days $0.00 $83,752.00 5.4 days
Consultation
with head
contract
5.3 days
Mon
20-
03-
17
Mon
27-03-
17
22 Architect, Civil Engineer, Site investigator, Structural
Engineer $72,400.00 0% 0 days $0.00 $72,400.00 5.3 days
Installation
of furniture 5 days
Mon
27-
03-
17
Mon
03-04-
17
23 Architect, Civil Engineer, Designer $60,000.00 0% 0 days $0.00 $60,000.00 5 days
Completion
of practical work 4.5 days
Mon
03-
04-
17
Mon
10-04-
17
24 Civil Engineer, Designer, Site investigator, Structural
Engineer $73,800.00 0% 0 days $0.00 $73,800.00 4.5 days
Closure phase
of the project
22.33
days
Fri
03-
03-
17
Tue
04-04-
17
$52,944.00 0% 0 days $0.00 $52,944.00 22.33 days
Creation of
project draft 4.83 days
Fri
03-
03-
17
Tue
04-04-
17
3 Civil Engineer, Project Manager, Project Sponsor $23,184.00 0% 0 days $0.00 $23,184.00 4.83 days
Creation of
final report for
the project
6.2 days
Tue
14-
03-
17
Thu
30-03-
17
Project Manager $29,760.00 0% 0 days $0.00 $29,760.00 6.2 days

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PROJECT MANAGEMENT
2.0 Additional information that is needed by the new project manager
The additional information that is important to be sourced for the new project
manager so that detailed status of the project can be produced is illustrated below:
Information about project limitations: It is also important to have proper
information on the limitations of the project so that while progressing with the project, the
new project manager will take care of the limitations so that it may not obstruct the project
progress. In addition to this, it is identified that proper information as well as data on the
limitations of the project assists them in making the project successful.
About project goal: It is identified that information about the goal of the project is
necessary to source so that the project managers will be able to complete the project
successfully within the estimated time and budget as per the objectives or goal.
Project risks: It is very much important to have proper information about the risks to
the new project manager so that they can be able to implement proper strategies as well as
steps that are helpful in mitigating the challenges as well as issues. In addition to this, it is

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PROJECT MANAGEMENT
analyzed that if the new project manager is able to take proper steps then the project will be
executed successfully within the estimated budget and time.
3.0 Overview of leadership behaviour on the project
According to the organizational zoo model, it is identified that the leadership tactics
that is utilized by Tony faultier is poor. The model states that a leader is an individual who
must have huge number of followers who are always eager to help them as they got inspired
by the leadership qualities as well as style of managing various work processes. However, it
is identified that Tony Faultier is one of the leader who is considered as belligerent and as a
result the team members of the project see him as very much lazy as well as impatient. In
addition to this, Tony faultier is quite intolerant towards others as he has an autocratic nature
which enhances his unwillingness to hear others advice or perspective of thought which states
that Tony Faultier is one of the poor leader. Furthermore, the improper performance of Tony
faultier suggests that as per the organizational zoo model that he is not a good or real leader
who lacks proper leadership style.

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It is found that for the recruitment of the new project manager, it is very much
necessary to recruit based on some of the leadership behaviour that are mainly illustrated
below:
Demonstration of truth: It is quite important for the project manager to have proper
information about the project issues as well as risks in order to take proper decision. Real
project managers generally demand reality from its team members so that they can get
information about each step that is taken in the project. In addition to this, it is analyzed that
hiding risks as well as negative results of the project from the project manager may further
create obstructions for the project.
Courage demonstration: The leader must have the courage to share both positive as
well as negative outcome with the stakeholders of the project so that they can be able to work
together for making the project successful.
Demonstration of drive for results: It is necessary for the project manager to have
proper leadership qualities or characteristics that helps them in achieving desired outcome
within the project.

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4.0 Overview of existing team environment
The present team environment is found to be improper as there is communication gap
between the project managers as well as other team members of the project. It is identified
that the risks which are mainly related to the project are only known to the few project
stakeholders which generally reflects that if the information about the risks are not properly
communicated then the progress of the project will get obstructed.
The recommendations of the project are as follows:
Proper communication: Proper communication between the team members as well
as project manager is very much important for making the project successful. Appropriate
communication with the project team members generally assist in mitigating challenges as
well as risks which are mainly related with the project.
Clarification of roles: In order to build proper environment within the company, it is
very much important that the stakeholders of the project must know their roles properly so
that they can work properly which further can be helpful for bringing efficiency as well as
flexibility with the project work.

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PROJECT MANAGEMENT
Trusting team members: It is necessary to create proper trust between various team
members of the project for building proper team environment within the project. In addition
to this, it is analyzed that team members of the project must be remain competent as well as
responsible towards work.
5. 0 Reflection
I have identified in the project of fitout medium size office building in Sydney that
proper leadership behaviour must be present with the project manager so that they can be able
to manage as well as complete the project effectively within the estimated budget as well as
time. After proper research o organization zoo model, I have analyzed that the project leaders
needs to be responsible as hardworking for getting achieving proper outcome from the
project. Before getting involved with the project, I have found that it is very much necessary
to have proper information about projects, risks, limitations, objectives, project stakeholders
and more. This information helps in leading project managers in the right direction. From
proper analysis I have understand the significance of team environment on the project.
Therefore in order to improve the outcome of the project it is necessary to make some

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PROJECT MANAGEMENT
changes within the work environment of the project. The most important change that is
needed is to remove the communication gap that is present within the project manager as
well as project team members. Proper friendly relation helps the team members in working
effectively within the project. In addition to this, it is identified that before the recruitment of
project managers, they must be tested against various leadership characteristics so that it can
be ensured that the recruited project managers will manage the project effectively.
Conclusion
It can be concluded from the entire project that in order to continue with the project of
fitout medium rise office building in the suburb of Sydney, a new project manager must be
hired based on some of the specific leadership behavioural characteristics. The project
manager must have the qualities that are needed within a leader as per the Zoo organizational
behaviour. The paper also analyzes the present team environment in order to identify the
problem so that proper recommendation must be provided in order to make changes within
the work environment of the project.

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