Project Leadership and Governance: Communication Management Plan

This report presents a communication management plan for a project, focusing on leadership and governance within a construction company. It begins with an overview of the communication management approach, addressing constraints like time management and stakeholder approval. A stakeholder analysis identifies internal (management, workers, IT staff) and external stakeholders (business analyst, construction company). The report outlines communication requirements, including meetings, emails, and one-on-one discussions to keep stakeholders informed about the project's progress and advantages. A RASCI table clarifies roles and responsibilities, and a communication matrix details stakeholder objectives, current issues, communication frequency, messages, and media used. The plan aims to address issues such as timesheet management and funding, ensuring effective communication across all levels of the organization. The report concludes with a reference list of supporting literature.

Running head: PROJECT LEADERSHIP AND GOVERNANCE
Project Leadership and Governance: Communication Management Plan
Name of the Student
Name of the University
Author’s note

1PROJECT LEADERSHIP AND GOVERNANCE
Communications management approach
The approach that will be used in the process of communication seeks to resolve the
issues that are associated with the project. The communication should be structured in order to
justify the importance of the change and the investment that will be required in the process
(Christensen and Cornelissen 2013).
Communications management constraints
Time management is the main constraint as the problem that has to be discussed is
already prevalent and is impacting the revenue of the business (Men and Stacks 2014). But
getting approval from the related stakeholders in a given period of time is a challenge (Men
2014).
One of the general constraints to any project or change is to ideate and execute the plan
within the budget, scheduling, and resource requirements (Men 2014).
Stakeholder communication requirements
Stakeholder analysis
The stakeholders of a construction company can be divided in two categories: internal
and external stakeholders. The associations or groups are Admin staff, the workers and the IT
staff. The management of the company has to be informed first regarding their approval of the
project, the top management (CEO, Supervisor, business analyst etc) (Ayuso et al. 2014)

2PROJECT LEADERSHIP AND GOVERNANCE
Internal stakeholders
Top management (CEO, supervisors etc)
Workers of the organisation
Admin Staff
It staff
External stakeholders
Business Analyst
Construction Company
Figure: Stakeholder Map of the company who are associated with the project
Source: Author’s creation
Communication requirement
In order to communicate regarding the project the manager has to set up meetings with
the admin staff, CEO, supervisors, business analysts and the IT staff (Christensen and
Cornelissen 2013). The IT staff is one of the major stakeholders as the project is dependent on
technology.
The workers of the company will be made aware of the project once the investors and the
top managements agree to the funding and the scheduling. They will be made aware by the
manager by e-mail regarding the changes, thereafter they will be met group or team wise by the

3PROJECT LEADERSHIP AND GOVERNANCE
management and will be communicated the process and its advantages (Christensen and
Cornelissen 2013).
Role: RASCI table
Project
manager
CEO Supervisor
s
Technical
Architect
Admin
Staff
IT Staff business
analysts
Funding A R R
Hiring C I I R
IT requirement A C C S R
Communicatio
n
R C
Monitoring R A S C I
Procurement A A A I

4PROJECT LEADERSHIP AND GOVERNANCE
Communications matrix
Stakeholders Objective of the
stakeholder
Current
issue
Frequency Message Medium Used
CEO and
Supervisors
To ensure that the
decisions that are
taken are
beneficial to the
company
Timesheet
managemen
t issue
Weekly The
Importance of
the project and
the procedure
of the plan
stressing the
severity of the
issue
Meetings , e-
mails
Business
analysts
To get profitable
ROI
Funding
issue
In 15 days The
Importance of
the project and
the procedure
of the plan
Meetings, e-
mails
Administratio
n Staff
To get back from
the investment
Funding
issue
In 15 days Same Meetings
Employees Match up to the
work environment
and reduce the
miscommunication
and fraud prevalent
in the business
function
Maintain
work culture
Weekly Same Meetings, e-
mails, one on
one discussion

5PROJECT LEADERSHIP AND GOVERNANCE
IT Staff To ensure that the
organisation
develop the
technology that is
proposed to check
the timesheet
(Chandler and
Werther 2013)
Developing
the
Application
Regularly Same Meetings, e-
mails, one on
one
conversation