NZCP401 Assessment 1: Project Lifecycle and Management Analysis

This report, addressing NZCP401 Assessment 1 Activity 2, meticulously examines the impact of a problematic scenario on project lifecycle stages and project management processes within the context of the Mega Media project. The report details the initiation, planning, execution, and closure phases, outlining potential impacts such as project delays, ethical concerns, and safety risks. It also analyzes the initiating, planning, executing, closing, and monitoring and controlling process groups, identifying challenges like scope creep and improper quality standards. Furthermore, the report pinpoints critical issues including professional misconduct by an electrician, project delays due to site shutdowns, and ethical breaches involving contractor disputes. For each identified issue, the report proposes actionable solutions, including hiring experienced personnel, implementing health and safety measures, and creating detailed documentation to mitigate negative impacts and ensure project success. The report references relevant literature to support its analysis and recommendations.

NZCP401 Assessment 1 Activity 2 Templates
NZCP401 Assessment 1
Activity 2 Templates
Task one
Describe how the project lifecycle stages and project management processes have been affected by
the situation and how you could lessen the impact by completing the table below:
Table 1 Describe each of these project
lifecycle stages in your own words Impact Actions to reduce impact
Required:
Write between 100 and 300 words
to describe each stage (extending
the table as required)
Describe at least 2
impacts on each
life cycle stage
Describe at least one
action to reduce each
impact
Initiation
In the initiation phase of the project,
proper business case of the project is
developed. In addition to this,
feasibility study is mainly undertaken in
order to make sure that the project
which is undertaken is quite feasible.
Moreover, the team members who are
generally linked with the project are
mainly hired.
Impact 1: The project
does not progress as per
the charter.
Impact 2: The feasibility of
the project gets affected.
Action 1: It is necessary to
properly open the site of the
project so that the time and
budget of the project can be
managed as per the charter.
Action 1: It is necessary to
hire experienced team
members who can be capable
of managing the work
associated with the project.
Planning
In the planning phase of the project,
proper project plan is developed. In
addition to this, resource plan, financial
plan, quality plan as well as risk
management plan for the project is
generally created. Moreover,
communication plan is developed in
the initial phase of the project for
avoiding communication related issues
and challenges.
Impact 1: A number of
risks including ethical
issue, project delay issue
as well as professional
issue occur during the
project.
Impact 2: The resources
that are assumed for the
project generally
increases.
Action 1: It is quite important
to create a new risk
management plan effectively
for managing the challenges
properly.
Action 1: It is quite important
to effectively manage the
project resources for avoiding
challenges.
Execution
In the execution phase of the project,
proper blueprint for renovation is
created. In addition to this, activities
that are associated with renovation as
well as refurbishment of the project
are conducted.
Impact 1: The project gets
shut down as the health
and safety rules are not
used in the project.
Impact 2: Health and
safety risk occurred.
Action 1: Health and safety
rules must be used in the
entire project.
Action 1: It is important to
hire experienced electrician.
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NZCP401 Assessment 1 Activity 2 Templates
Closure
In the project closure phase, the
project generally gets properly
reviewed quite effectively. Moreover,
stakeholder sign off is done as well as
proper documentation for the project
is created that generally includes
details about entire project progress.
Impact 1: The completion
date of the project gets
delayed.
Impact 2: The resources
which will be released
after documentation will
not be done as per the
initial plan.
Action 1: It is necessary to
manage the entire schedule
properly for avoiding delay.
Action 1: It is necessary to
open the site as soon as
possible by creating proper
documentation.
Table 1
Describe each of these project
management processes in your
own words
Impact Actions to reduce impact
Required:
Write between 100 and 300 words
to describe each process group
(extending the table as required)
Describe at least 2
impacts on each
life cycle stage
Describe at least one
action to reduce each
impact
Initiating
Process
Group
The initiating process group mainly
includes proper development of the
project charter as well as
identification of project
stakeholders. Identification as well
as quantification of the
stakeholders who get impacted by
the project is considered important.
Moreover, the charter that is
created for the project mainly helps
the managers to properly define
the boundaries of the project.
Impact 1: The
expectations that are
set in the charter will
not be met.
Impact 2:
Inexperienced team
members are hired.
Action 1: The site
supervisor must work
effectively for guiding the
team leaders for avoiding
issues and meeting the
project expectations.
Action 2: It is quite
important to hire team
members who are
experienced such that the
electrician can be able to
manage the project work
quite effectively.
Planning
Process
Group
The planning process group of the
project mainly includes proper
integration management, scope
management, time management as
well as cost management. In
addition to this, it also includes
quality management, procurement
management as well as proper
management of project
stakeholder.
Impact 1: Delay in the
project occurred.
Impact 2: The problem of
scope creep occurs.
Action 1: For finishing the
entire project effectively, it is
quite necessary to properly
open the site as soon as
possible by showing the
documents.
Action 2: Proper
management of scope by
hiring experienced team
members so that there is no
chance of accident.
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NZCP401 Assessment 1 Activity 2 Templates
Executing
Process
Group
In the executing process group, it is
necessary to direct as well as
manage the project execution. In
addition to this, proper quality
assurance is performed. Moreover,
proper information is distributed
among the entire project team so
that renovation as well as
refurbishment is performed
effectively.
Impact 1: Proper quality
standard is not
maintained as proper
workmanship is not
followed by the
electrician in the Mega
Media project.
Impact 2: The project
progress gets
distributed as the site
gets closed due to
improper health and
Action 1: It is necessary to
maintain quality of the
project by hiring
experienced electrician.
Action 2: It is necessary to
create documentation on
health and safety actions
for opening the site.
Closing
Process
Group
In the closing process group, it is
necessary to close procurement as
well as close project quite
effectively. Additionally, proper
documentation for the project is
generally created.
Impact 1: Improper
closure of the project
procurement due to
delay.
Impact 2: Delay due to
improper documentation
of the project.
Action 1: Creating proper
procurement plan for the
project.
Action 2: Development of
proper documentation that
ensures that proper health
and safety regulations are
Monitor and
Control
Process
Group *
In monitoring and controlling the
process group, it is necessary to
perform integrated change control
by verifying scope as well as
controlling the project scope. In
addition to this, it is needed to
monitor as well as control the
project risk.
Impact 1: Scope creep
occurs which can cause
delay.
Impact 2: The delivery of
the project gets delayed.
Action 1: It is necessary to
create documentation for
opening the site so that delay
can be avoided.
Action 2: Proper maintenance
of health and safety rules for
avoiding delay in the project.
Task two
Identify and describe the issues you consider are relevant for this scenario, then outline your
solutions (actions) describing how you would manage this situation.
Table 2 Describe each of these
terms in your own words
Briefly describe
the issue you have
identified in the
scenario
Actions to reduce
impact. State if this
is a strategy, process
or a procedure
Required:
Write between 100 and 300
words to describe each issue
(extending the table as
required)
Describe at least 1 issue
for each
At least two actions for
each issue is required
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NZCP401 Assessment 1 Activity 2 Templates
Professional
issues
It is found that the electrician
who is working in the Mega
Media site has generally not
complied with proper work-
based practices and have left
one of the wires hanging over
the ceiling while installing the
lights. In addition to this, other
contractors who are present on
the site have generally
complained about the standard
of workmanship that is
followed by the electrician who
generally have expressed their
concerns about their personal
safety. This further can create a
number of health and safety
related challenges for the
workers who are working.
Issue 1: It is found that
the workers who are
working on the site can
generally face health and
safety related issues as
any accident can occur
due hanging wire on the
ceiling.
Action 1: In order to avoid
such issues and
challenges, it is necessary
to hire experienced
electrician while
undertaking the project.
Action 2: Proper site
inspection must be done
by the site supervisors for
avoiding such type of
occurrence on the project
site.
Delay in the
project
It is found that as the
electrician who is working on
the site of Mega media does
not have proper workmanship
and does not utilizes safe work
practices and have left a wire
over the celling during the
proper installation of the lights.
Therefore, the representatives
of the organization get furious
on the site and have shut down
the project which further can
cause delay in the progress of
the entire project.
Issue 1: The
representative of Mega
media is quite furious
such that the site can be
properly shut down
which would create huge
impact on the delivery of
the project deliverables
as well as delivery of the
project schedule.
Action 1: It is quite
important to create
proper documentation so
that the site can be
opened as soon as
possible.
Action 2: The team
members must be paid
extra and they must be
work after their shift
hours to finish the entire
project on time.
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NZCP401 Assessment 1 Activity 2 Templates
Ethical issues
The contractors of the Mega
media site are very much
furious as the site has been
shut and therefore, they are
expressing loudly on the site. In
addition to this, two of the
contractors have complained
about the contract breach that
reflected that they have taken a
legal case as the organization
fails to provide proper
continuation of the work as
well as effective health and
safety facility to the team
members.
Issue 1: Chances of
accidents on the site is
very high due to absence
of proper health and
safety regulations.
Action 1: Proper health
and safety facility must be
given to the project team
so that the chances of
accidents can be avoided
effectively.
Action 2: The project
managers must provide
first priority to the safety
of the team members for
executing the project
successfully.
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NZCP401 Assessment 1 Activity 2 Templates
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This work is copyright © TANZ and TANZ eCampus, except where otherwise stated and licensed under the Creative
Commons Attribution-ShareAlike 4.0 International License. To view a copy of this license, visit
http://creativecommons.org/licenses/by-sa/4.0/.