Comprehensive Project Report: Equipment Maintenance Plan and Outcomes

This report details an equipment maintenance project undertaken to ensure effective maintenance and data management within a company, aiming to reduce production costs. The project, completed within a three-month timeframe using a Gantt chart, met its objectives without scope or schedule changes, although communication challenges arose due to varying employee availability. The report assesses scope management effectiveness, business value achieved, and successful implementation of maintenance strategies, highlighting indicators of success such as reduced maintenance costs and elimination of unplanned breakdowns. It also addresses project deviations, schedule adherence, and lessons learned, including recommendations for improved project planning, team delegation, and reporting procedures. The report concludes with suggestions for enhanced data management and the integration of systems for efficient access across departments.

EXECUTIVE SUMMARY
The report was developed regarding the maintenance plan of the equipment of the resources. The
purpose was to ensure that the maintenance and data within the company is being effectively.
Moreover, the major goal of the CEO was to ensure that the production cost decreases with the
proper maintenance of the equipment.
The preparation of Gantt chart has been developed for the maintenance with the time duration of
3 months that was allotted to the CEO.
PROJECT COMPLETION
Project Completed: yes, according to the plan.
Was the project completed as per the plan or were there any considerable changes to the
project scope or schedule? How well was the scope defined?
The objectives of the project which were shown in the proposal of project have been
accomplished without any change to the project scope or schedule. There were some difficulties
in managing the contact with the company on regular basis by the students. As some of them
were part time employed and some of them were full time employed. And this has reduced the
ability of the scope creep to be enhanced in the procedure. There were some additions to the
schedule but this did not changed the scope, rather there were shortfalls in the installation of the
draft in order to be accomplished.
There were some minor changes in the schedule because there was the delay in the testing of
equipment and this resulted the change in schedule.
How effective was the scope management process?

The project scope was well measured and it has been conserved over the project in order to
develop the effective maintenance system.
Was the business value achieved?
Business value cannot be judged in a short period of time as the project was done on the
qualitative aspects and it included managing and controlling of the equipment. If the
management will follow all the strategies then it will be able to achieve the business value for a
longer period of time.
Was the project implemented successfully?
The strategies for the effective maintenance system has been implemented successfully and it the
company will work accordingly for a longer period of time then the motive of the company will
also be achieved.
Do you have any specific indicators of success?
Yes, there are some specific indicators of success like the damaged tools will be identified, there
will be a reduction in cost of maintenance, elimination of unplanned breakdown, etc. all these
indicators will result in increase in production and return on investment. And this will benefit the
company for a longer period of time.
PROJECT DEVIATIONS
Are there any exceptional or significant changes in project scope?
There were no such changes or deviations in the scope of the project.

How close was the schedule of a project and estimates of budget to the actual cost of the
project?
Students have worked beyond their capability in order to help the CEO to achieve the target
within a time period of three months. The project schedule and budget estimate is close to a great
extent. All tasks were matched closely in order to develop an effective maintenance system.
PROJECT REVIEW
What have you learnt from this project?
Earlier there was wastage of time in the project by finding what is included in the project
management. There was a one team member only who had some experience in this type of
projects.
Better strategic planning was required and it took time to gather information for the successful
implementation of the project in order to develop the effective maintenance system to protect the
equipment from failure because of wear and tear. Being an individual I have learnt that it is very
important for the company to have effective maintenance system as this helps the company to
safeguard the equipment from the failure and this helps in increasing productivity.
What you would like to do differently next time?
Being an individual, I will hire a project leader who will be having some experience in the
project management. The team approach will be used in order to delegate the authority and
responsibility. And this approach will help in the completion of project in a given time frame.

More time will be spend on the analysis of the various contents and areas of management before
a selecting a particular area to work upon. And would like to work on a different area of project
management apart from the development of effective maintenance system.
Was there any procedures which did not work well? What will you do to improve them?
There was a problem in reporting to the supervisor by the concerned staff. As the meeting were
held weekly and the issues were not raised clearly because there was no proper reporting. Being
an individual, I would suggest that the time of meeting can be changed and it can be done once
the weekly report is ready so that the agenda of meeting gets accomplished.
Where the conflicts handled effectively? What were the challenges the team faced?
There were no such conflicts in the team at the time of completion of project. But there was a
problem of communication among the team as e-mails were used for the communication and
there were delay in e-mails. And this delayed the meetings as the messages and information were
not clearly defined.
Were there any issues of ethics? How you have handled the issues?
There were some ethical issues among the members of a team. As they didn’t work rightly as
what is right and wrong for the company. They just experimenting in order to show their skills in
order to achieve individual goals. The issues were handled by the group discussion and the
common strategies were made which were agreed by all the team members.
RECOMMENDATIONS

It has been recommended that the company will be considering the maintenance schedules
properly and effectively. This will ensure that the company moves properly ahead with the
required production success and cost management. It has also been suggested that the data
management of the company will be handled with the new system that will be developed through
the project plan. The new system is focused towards integrating the entire system together and
allowing access to all the data to each department for effective management.
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