Principles of Project Management: AIPM National Conference Report

This report provides a comprehensive overview of the project management plan for the AIPM National Conference organized by the Australian Institute of Project Management (AIPM). It details the project's background, objectives, success criteria, scope, key goals, and governance. The report outlines internal and external resources, stakeholder communications, and the project's approach, including risk identification and control measures. It covers project activities from initiation to implementation, including key milestones, meeting dates, and budget allocation. The project's financial aspects, including revenue and expenses, are thoroughly analyzed. The report also references relevant literature on project management best practices and provides a detailed project schedule and budget breakdown. The report aims to guide the successful execution of the conference, ensuring alignment with AIPM's goals and objectives.

PRINCIPLES OF
PROJECT
MANAGEMENT

PROJECT BACKGROUND
•The current project is all about organizing an
event of the National conference by the world
recognized body renowned as AIPM that stands
for Australian Institute of Project management.
• This institute comes into operation in the year
1976 to organize a project by using common
principles of the project management to
accomplish all the desired set of goals and the
targets.
•This committee or an association have 20000
members to accomplish the goals and the
objective develops by a project manager.

OBJECTIVES
To gather knowledge from
Scientists and IT Professionals
To spread advance and latest’s
technology among its
participants
To strengthen the knowledge
base of the participants in the
project management system field

PROJECT SUCCESS CRITERIA
AND MEASUREMENT OF
SUCCESS CRITERIA
Project Success Criteria Measurement of Success Criteria
Success of an event Full Sale of Event tickets
Meets Budget Project cost scheduling and plan
Satisfied participants Client’s feedback
Goals Accomplishment Employee’s actions
Quality of Event Project Monitoring
Timely completion of Event activities Task allocation
Team goals Communication management

SCOPE OF PROJECT
The National Conference arranged by Australian Institute of
Project management held on 11th to 13th October 2018 at Mantra
Lorne in Melbourne Australia.
Gala Dinner is held on 12th October for all the participants,
experts, technicians, judge panels, hosts, anchors to complete
the event’s activities within a stipulated deadline.
 Estimated number of guests in this event is expected as 900-
1200 guests to visits this event.
For every project or an event, the fund is required to arrange an
event as the estimated budget for this project is 550,000 AUD.
Financial resources are identified by a project manager to
arrange an event by raising funds from the entire private as well
as the public users.

KEY GOALS OF PROJECT
To set Event agenda
To prepare lists of guests
To determine financial resources
required to fulfil this project
To identify and present latest
technological advancements
To arrange the event arrangements
such as catering, lighting and sound,
seating arrangements, accommodation,
tickets managements and so on.

PROJECT’S GOVERNANCE
 Aim of the project manager is to govern the project activities by
developing all the aims and the objectives as according to the existing
nature of the project.
 Arranging National Conference on October 2018 is governed by setting
project Limitations and the restrictions to ensure the higher quality of the
overall project.
 Wrong information displayed in the form of an event can misguide all the
participants whoever attends this event can spoil the image of the globally
recognized institute (JOSEPH. PHILLIPS, CBAP and PMP, 2018).
 Wring displaying of the information is one of the limitations of this project
which needs to be managed in order to stay connected with its audiences
and able to secure the entire image of the institute.
 All the limitations of the project are visible to its audiences to attend the
event before cross-questioning the image of the institute and the entire
reliability of the event.

INTERNAL RESOURCES OF
PROJECT
Employees
project manager
 Informational Technology resources
 Financial resources used in an entity
such as equity capital, cash balances
which are utilized in accomplishing all the
desired goals and the objectives within a
given span of time.
Employees of a project management firm
are considered as an asset rather than
taking the costs to the company.

EXTERNAL RESOURCES USED IN
PROJECT
Project Volunteers
Event organizers
 Ticket management system
Lights and sound manager
 Anchor and hosts of the event.

INTERNAL STAKEHOLDERS
Project Managers
Employees
Owner of AIPM
AIPM members

PROJECT COMMUNICATIONS
 A project manager heads the overall team of a project as they
remain in a topmost position to positively influence its subordinates
as it acts a motivator for all its employees working under their
guidance.
 Communication play a key role in a project in accomplishing all the
project goals in a stipulated deadline given by all the users existing
in the external environment.
 A project manager delegates its responsibilities among all the
project handlers by creating a team along with a team leader to
handle different sectors of a project.
 All these project segments are essential to complete a project.
Communication in this project is done through Email as a project
manager circulates email to all the project segment heads and the
singular project segments heads will communicate with its team
members through face to face communications.

PROJECT APPROACHING
Step 1- Project Identification that is the
arrangement of a national Conference
Step2- Desired Outcome in the form of satisfied
users after attending the event
Step3- Project tasks consist of Hiring project
volunteers, Event organisers, Training to employees.
Step4- Identify guests- Speakers and presenters,
students, research analysts, Experts
Step5- Timeline in the form of scheduling of the
project activities to know the timely completion of
the entire project.
Step6- Tracking of Project with the help of Gantt
chart