Project Management Report: Analysis of Globex and Virtucon Projects

This project management report provides an in-depth analysis of Globex Virtual Precision Agriculture and Virtucon Consultancy. It explores key aspects of project management, including the importance of team management, detailed in a team charter outlining roles, responsibilities, and team values. The report emphasizes the significance of a structured learning cycle, referencing Kolb's experiential learning model, and the need for continuous improvement through team meetings and knowledge sharing. A comprehensive communication plan is presented, detailing meeting schedules, communication mediums, and the delegation of roles. The report concludes with a reflection on the critical elements of project management, such as leadership, teamwork, and the efficient handling of information technology projects, underscoring the importance of adaptability and problem-solving within a team-oriented environment.

PROJECT MANAGEMENT
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Contents
INTRODUCTION......................................................................................................................3
PART 1.......................................................................................................................................4
Team Charter..........................................................................................................................5
PART 2.......................................................................................................................................8
Learning Cycle.......................................................................................................................8
PART 3.....................................................................................................................................10
Communication Plan............................................................................................................10
PART 4.....................................................................................................................................12
Reflection.............................................................................................................................12
CONCLUSION........................................................................................................................13
References................................................................................................................................14
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INTRODUCTION
Project management term can be defined as a set of activities which includes- controlling,
planning, executing, initiation and closing of the work or some other factors related to project
management are complete with the support of the team are known as team management.
Team planning and the meeting is the most important factor in the project management with
these aspects project can be completed in proper and effective way. In this case study, the
proper information transmits to the team and also provides the useful information related to
this business management report. In this report is on Globex Virtual Precision Agriculture
and Virtucon Consultancy. Collecting the information for Globex and Virtucon helps in
estimate the proper and effective way to manage the project of the company.
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PART 1
In this report, team management plays a very important role in any project; the responsibility
of team management is to pay attention to the team members working on the project is
working properly or not. In addition to this calculate the requirements of human resource and
working condition and manage the people required in completing the project by which
quality of project can remain same (Aston, 2017). In this report weight of people working on
this project will be calculated. It is an effective manner which could provide best result in
order to manage the project and its requirements.
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Team Charter
The team charter is discussed below:
Member
s of
Team
Skills and
Capabilities
Roles and
Responsibilities
Actions Team Values Team
signatur
Team
Member
A
The good leader must
possess the ability to
resolve the disputes
and problems within
the team. In addition to
this, the team leader
should have innovative
and creative thinking,
as well as the leader,
must be proficient to
manage the work and
in forecasting.
The team leader will be
responsible for
managing and guiding
the team to perform their
work. It will be also the
responsibility of the
team leader to develop a
plan for the work
structure so that the team
goals could be achieved
(Boyer, 2017). In addition
to this, the team leader
shall have to play the
role of motivator, in
order to motivate the
team members to
perform better. The team
leader will also have to
play the role of
negotiator at the time
when any conflict arises
among the team; so that
the conflict could be
mitigated and the set
targets shall be achieved
(Harrison & Lock, 2017).
Team Leader
will take action
related to the
operations
which have to
be carried out
by the team
members.
Endeavouring
for
uninterrupted
improvement
Signature
of team
member
A
Team
Member
It is an IT project;
therefore IT skills are
The technical member of
the project team will
Project`s IT
manager will
Sharing
information
Signature
of team
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B required for the
project.
have to comply with the
rules associated with the
IT aspects (Boyer, 2017).
Member will have the
responsibility of
determining the each
and every IT aspects and
making plans for the
technical systems such
as functional and non-
functional requirements.
One of another
responsibility is to look
after the technical faults
and to resolve those
faults so that the project
shall not be affected by
such faults.
take actions
related to the
IT aspects and
solve the
technical issues
and queries.
Besides this,
the actions
related to
technical
factors will also
have to be a
cross check the
coding and
programming
to bring about
the project in
an appropriate
way (Brown,
2015).
and
knowledge
member
B
Team
Member
C
Skills related to
analysing the
requirements under
market are required to
be possessed. It is
important to know the
requirements of the
clients so that proper
deliverables could be
provided and the
clients could be made
satisfied with the
appropriate
The role which will be
delegated to this team
member is a market
analyst. It will be the
responsibility of the
analyst to analyse the
requirements of the
clients and the trends in
the market (Harrison &
Lock, 2017). The
responsibility of
pursuing market survey
will also be of this team
The actions
which are
going to be
taken by this
team member
are related to
handling the
sales and
marketing
department.
Planning for
sales and
marketing,
Responsible
and
committed
Signature
of team
member
C
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deliverables. The
member shall possess
the skills of evaluating
the trends in market
and preferences of the
clients or customers
(Aston, 2017).
member. besides making
a strategy for
analysing
market trends.
Team Communications
Meeting Location & times- the meeting will be done on convenient time, such as- 1pm on
Thursday; location of the meeting will be office; whereas the time and location for the
meeting could be changed as per mutual consent of the team members (Allen, 2015).
Communication will be usually done by conference, whereas the information about the
meeting will be dispersed through emails or telephones. Documentation of the meeting will
be done by the scribe.
Team Rules & Expectations
The overall goal of the team is to make the project deliverables within specific time period by
making the project successful.
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PART 2
Learning Cycle
In this report, Globex and Virtucon are two organisation which always involved in creating
some new or different or involved in doing something new other things. Globex and Virtucon
are the organisation which works for introducing the better and advanced technology to
coordinate the work properly. Globex is always remained in try to creating something new
also involved in creating new technology by creating a new technology it will help in making
agriculture process more effective and make it easy to work on them properly. Virtucon is
always trying to creating or developing some new project or work the on some other project
and make the working project more easy and efficient for the working, this company always
try to make developing the something new for the organisation (Boyer, 2017). These
companies always try to developed something new and always manage the all the factors
related to with the project and they developed the learning lifecycle. Some of the points are
discussed here for managing the learning lifecycle in more proper way
In this report according to Kolb’s it is compulsory to earn the experience from the project on
which they work or developed the project, and knowledge they got from the project
individually share the knowledge which could be helpful for the company for developing the
projects. Sharing the information related to project and collected all the information from
another process which is related to this should be taken into concern and generalization
process should be done (Aston, 2017). The generalization process is used to eliminated the
unnecessary information related to project and selected the useful information related to
project and then these useful information helps in managing the project. When the
generalization process is done them the useful information will be used in the project so that
by the help of this useful information further processing can be done in the project. By this
process, it helps in managing the project in an effective way and in a proper way.
In this report, the company conducts the meeting at each level of the project in which all the
members of the project shared their useful information related the project. This process will
help in developing the strategies for the projected grew and also help in setting the proper
way to manage the project and work in an effective way.
The roles of the team member will be rotated for each meeting, so that performance of all the
team members could be reviewed. However, there will be two central roles in the meeting
which will be delegated to any two members of the team. This role will be assigned to other
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team members in the next meeting. The two central roles which are essential for the meeting
are-
 Organizer- One of the team members will be assigned the role of organizer. The
individual team member who will be assigned as the organizer`s role will have to
organize the meeting by writing down the ideas given by the whole team. After
writing down the ideas, the note will be circulated among each team member for their
feedback (Brown, 2015). As though receiving the feedback, it will be easy to get some
other innovative ideas, as in the case, if there is anything wrong in the idea then the
feedback could be considered to make further alterations.
 Scribe- The team member who will be assigned as the role of scribe, will document
all the conceptions and ideas. In addition to this, the action plans which are going to
be taken further will also be documented by the scribe.
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PART 3
Communication Plan
In this report, a communication plan is being made that will help all the team members in
knowing that when they have to attend the meeting for discussion on the project and when
they get circular and emails related to project all these information can easily get through this
communication plans. By this only flow of communication can be managed and by this only
proper coordination can be maintained among the team members (Allen, 2015).
The relevant information will support the team members in managing the flow of work and
also help in managing the project by getting the proper and useful information they can work
easily and in a proper manner and also maintain the coordination between the team members.
By getting the useful information they can work on each and every part of the project in an
effective way.
According to this it is a duty of the project manager to manage the communication system
and also to manage the flow of useful information related to project and it will provide the
good platform to each and every member of the team so that they can work in an effective
way, and can establish the coordination among them (Aston, 2017). By this, it helps them in
informed related to project and process the work in an effective way. The communication
plan is given below:
S. No. Communication Aspects Medium of
Communicatio
n
Date of
Delivery
Occurrence of
Meeting
1. Communicating with Team of
Project
Meetings 18 August
2017
Day-to-day
2.1. Managerial Sponsor
Communication
PPT 22 August
2017
Once in a
week
2.2. Communicating with Sponsors Conversation
through
Telephone
27 August
2017
Once in a
week
3. Circular for Information Letter or
Circular
30 August
2017
Day-to-day
4. Delegation of Roles and
Responsibilities
Meeting 1
September
One Time
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2017
5. Sharing Information Conference 3
September
2017
According to
the
requirement
6. Reporting Merit Percentage E-mail 8
September
2017
Once in a
week
7. Administrating team members Conference 12
September
2017
Once in a
week
8. Forming and Circulation of the
letters
Mail or Letter 15
September
2017
Once in a
week
9. Receiving Feedbacks Conference 16
September
2017
Once in a
week
10. Solving Problems or other matters Conference 20
September
2017
Once in a
week
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PART 4
Reflection
It is necessary to understand the every feature which is related to project management in this I
can estimate that to manage the Information Technology can become easy to manage the all
thing according to plan. In this report, I have noticed that team work is most important in
every work field as we working on the project it is very necessary for its project to manage
and work in a team. As a team working provide a better and effective solution on each and
every aspect of the project and also help in solve out any problems related to project.
The project can be managed only by having the quality of leadership. In the project, many
types of situation occur to come out from this situation leadership quality is required. It
became an issue to manage the project if there is not a proper leadership is not there. With the
help of leadership quality, it also helps in making coordination between the team members so
that they can work properly and provide the good quality in the project.
In this case study report I have understood that planning is an important factor in developing
the project in a proper and effective plan. It is necessary to develop the proper and effective
plans for the IT projects so that the implementation can be done on each and every aspect of
the project. It is necessary for the team members to follow the plans in an effective way so
that they can easily and fast get the success in the project.
In this report, it also helps me to understand the communication plan that helps in developing
the project management team. By the help of communication plan members get the
information related to project so that they can use the information in their each and every
aspect of the project. It also helps the project manager to collect the information related to
quires and issued faced by the team members while working on a project and helps team
members by providing the best solution from coming out from these issues in an effective
way.
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