Analysis of Project Initiation Document in Business Management

This report analyzes a project initiation document, a crucial tool in project management. It explores the document's role in defining project scope, objectives, and activities, using the example of organizing a sports event in Manchester. The report highlights the importance of stakeholder analysis, risk management, and resource allocation, including budget and timeline considerations. It discusses key staff roles, management approaches like Six Sigma, and the significance of shareholder expectations. The analysis covers external and internal stakeholders, their authority, and strategies for managing their expectations. Furthermore, it addresses potential risks, constraints, assumptions, and deliverables associated with the project, concluding that effective project management tools and strategies are essential for achieving business goals by systematically formulating a plan.

PROJECT MANAGEMENT

Table of Contents
TASK 1............................................................................................................................................3
Project Initiation Document ........................................................................................................3
REFRENCES...................................................................................................................................7

INTRODUCTION
Project Management is part of management approach. This report has been formulated to
define the use or relevance of project initial document by formulating structure of this approach.
TASK 1
Project Initiation Document
Project this term used to refer as endeavour task for temporary period through which
organization able to complete specified task. Managers of business organization to complete
their obligation regarding project. For this purpose they use project initial document. It is
framework which use to formulate by manager, to brief explain al the essential project activities.
In other words, document which describe all the steps, outline, scope cretin of succession, cost
and limit of the project (Ding, 2016).
Project initial document help in achieving business objectives through which manager
able to understand all the relevant factors and essential activities require to completion of
business project. For organize sports event in Manchester, project manager needs for making
business document
Particular Require project business activities
Main purpose For organizing successful Higher Education
Institution Games in London,.
Budget Particular Budgeted amount
Revenue
Sponsorship 2000
Cash 1250
Public grants 1500
Entry fee 401

Vendor 1235
Tickets 4569
Program 1235
Booking fee 4561
Concession 1236
Parking earnings 4561
Total revenue 27881
Expenses 4561
Sport management 4545
Venue 1236
Sports equipment 789
Security 4561
Set up 156
Lighting 1234
Time scale To complete this event project manager require
10 moths for starting this p[project and collect
all the relevant information regarding each
project activity . Then they organize successful
sport event . The whole duration is essential for
successfully implement each general activity.
As for organizing this major event , manager
need to start processing regarding hiring,
people, purchase equipment set all there
essential field work, direct , practice regarding
event . All the activities require specific time
period. They need to facilitate all the essential

service to sports player through which they can
able to perform well and group require time for
useful in engineering game work.
Approach Project manager require essential approach
through which they can available to motivate
as well as influence their team member.
Success of the project depend effective
managerial approach they use . To organizing
sports event in Manchester, project manager
use six sigma, technique. These methodology
useful in implementation of each business
activities By implementation of six sigma
methodology, each team never awewsre4 with
the overall project strategy as well as
managers effectively provides direction
towards running project activities.
Key staff It is relay essential for team manager to their
skilled and experience personas . As it totally
depend on team remembers they are able to
organize popular event. Specially when sport
event are organization. Engagement of team
member is help in successful organize this
event. Director for organizing sports event,
financial manager,staff recruiter, training &^
development manager, event organizer, game
commentators, cameramen all these are
essential human resource , with the help of all
of these manager able to organize higher
Education sport events (Abdul-Malak, and
Abdulhai, 2017). All of these personal work in

proper way, to formulate strategies, and
implement of project activities. It is the duty
of manager on the basis of work breakdown
stutterer they recruit responsibilities to every
team member.
Shareholder analysis Every business organization needs to formulate
business strategies according to their
stockholders preference.. Main purpose of
formulating business project is to attract their
internal & external stockholders also they can
able to achieve temporary target of which the
project is ma formate, completed with given
time framework.
For organising Higher Education Institution
games following are the relevant stack holder ,
on the basis of these , manager change their
business policies
External stockholders: They are personal or
financial institutions, organizations, which by-
their policies rules and regulations, affect
project activities (Keeys, and Huemann,
2017).
In regards with organising sports event
following are the external stack holder
 Media
 Government institutions
 Financial institutions
 Political authorises
 Municipal government
 Competitions

 Sports group
 Public
Internal stack holders: They are those personas
which help in formulating and organizing
event. Following are includes in internal stack
holders
 Director
 Members
 Cameramen
 Event managerial
 Team member
 Students
All these by coordinate with each others able to
organize sport games event
Authority of shareholders Shareholders have right to take participate in
decision taken by organization during the time
of initiate projects as well as they also have
right to audit or inspect all the documents
which use to find out all the relevant
information regarding project.
Strategy for managing shareholder's
expectations
Organization use effective tool for identify the
expectation of internal as well as external
shareholders. They on the basis of using
critical path method ad work breakdown
structure recognize the time require to compete
the exception of shareholder and by analysis
demand of customer change in project through
which they can attain shareholders
expectations.
Claims of stakeholders Stockholders wants that the project will be

successfully organize and they will enjoy h
sports event. Their time and money should be
invested in event will satisfied them. They
claim for running or organize best event.
Risk The main risk regarding this project is time as
well as lack of monetary resource. It may be
possible that school not able to complete or
organize at specific time period due to the mins
management of project activities and non
availability of monetary resource. They also
have risk regarding technique issue regarding
sports equipment use by players during the
time or event.
Constraints Sports equipment, tools required for managing
crowd. Setting facility.
Assumptions
It may be assume that by organizing this event
students get attract towards the sports program
as well as it help in enhance inner development
among students and create heath awareness.
This even halo help in earning profits.
Deliverables Organization able to attract crowd as well as
students by using tools of social media.
With the use of project initial document managers understand time required for fulfilling
or completion of event. They on the basis of that make project strategies ,as it is really hard to
organize sport game championship in Manchester, manager to influence and motivate public for
participate and attend sports event review project institution document through which they can
able to compete all their necessary activities require to organization game championship event.

This help in enhance awareness among public specially student regarding sport event and
increase interest in game which help in enhancing inner team sprite among student.
CONCLUSION
From the above analysis it has been identified that organization to successfully organize
their events or business activities need to use project management tools or strategies which help
in attaining their goals by systemic formulate plan. Project initiation document use for identify
requirement for project . It especially define the initial needs, objective, resource required risk
level demand of stakeholder, tie require to fulfil objective. All theses basis structure has been
define in systematic way.
REFRENCES
From books and journals
Ding, R., 2016. Defect-Free Project Initiation. In Key Project Management Based on
Effective Project Thinking (pp. 95-119). Springer, Berlin, Heidelberg.
Abdul-Malak, M .A. U. and Abdulhai, T. A., 2017. Conceptualization of the
contractor’s project management group dynamics in claims initiation and documentation
evolution. Journal of Legal Affairs and Dispute Resolution in Engineering and
Construction, 9(3), p.04517014.
Keeys, L. A. and Huemann, M., 2017. Project benefits co-creation: Shaping sustainable
development benefits. International Journal of Project Management, 35(6), pp.1196-1212.