PPMP20012 - Week 6 Portfolio: PM Application Systems & Decision Making

This portfolio delves into the critical role of project management (PM) application systems in enhancing knowledge management and decision-making processes within projects, programs, and portfolios. It addresses the relevance of systems thinking, systems engineering, and the appropriate selection of PM tools to meet project objectives. The portfolio contrasts manual and electronic PPPM systems, highlighting their advantages and disadvantages across various knowledge areas. It emphasizes how these systems aid project managers in monitoring performance, managing changes, and ensuring effective knowledge audit plans. The discussions are supported by references to the SEBoK, Kerzner, and other relevant readings, linking theoretical concepts to practical applications in project management.

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Week 6: Describe how the use of PM application systems can lead to effective PM knowledge management
and decision making.
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Product and
Service Life
1. Explain the
relevance of
systems thinking to
the project,
program and
portfolio manager.
 System thinking application has broad impact on effective decision making.
Casual loop diagrams and archetype techniques are effective in system
thinking. In the Chief Counsel’s Report, BP had a good idea about systems
thinking.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Liu, S., Forrest, J.Y. and
Yang, Y., 2015. Grey
system: thinking,
methods, and models
with
applications. Contemp
orary Issues in Systems
Science and
Engineering, pp.153-
224.
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
Optional Readings
 AS ISO
21504:2016
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
 Part 3: Systems
Engineering and
Management:
2. Identify different
systems thinking
tools and
techniques to aid
project managers
solve project
problems.
After learning the weakly studies I can conclude that it does not matter whether
the loop is right or not. It reflects the story of groups is trying to depict. The
application from previous week was also measured.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Goetsch, D.L. and
Davis, S.B.,
2014. Quality
management for
organizational
excellence. Upper
Saddle River, NJ:
pearson.
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Product and
Service Life
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
Optional Readings
 AS ISO
21504:2016
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Product and
3. Assess the
relevance of
systems
engineering to
project cases.
System engineering approaches and applications define the combination of
system elements. A system engineer assist to ensure that system elements fit
with accomplish the aims of the whole.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Keyte, B. and Locher,
D.A., 2016. The
complete lean
enterprise: Value
stream mapping for
administrative and
office processes.
Productivity Press.
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Service Life
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
Optional Readings
 AS ISO
21504:2016
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
 Part 3: Systems
Engineering and
4. Describe how
systems
engineering
concepts and
methodologies can
help a project,
program and
portfolio managers
organise a project.
As founded from learning, there are certain problems associate with system
engineering concepts and methodologies. For a proper project execution
monitoring and realisation is one of the main aspect to consider.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Herrmann, N. and
Herrmann-Nehdi, A.,
2015. The Whole Brain
Business Book:
Unlocking the Power of
Whole Brain Thinking
in Organizations,
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Management:
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Product and
Service Life
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
Optional Readings
 AS ISO
Teams, and
Individuals. McGraw
Hill Professional.
6 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
21504:2016
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
5. Explain the
importance of
appropriate
selection of project
management (PM)
application systems
in regards to
meeting the
internal and
external objectives
of a project.
Appropriate project management selection is essential for fulfilling proper
objectives. Otherwise it can develop problems for lack of knowledge needs to
execute a proper project in an effective manner. PM is responsible for decision
making, so the entire crucial parts are maintained in order to gain proper
validation.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Krumholz, H.M., 2014.
Big data and new
knowledge in
medicine: the thinking,
training, and tools
needed for a learning
health system. Health
Affairs, 33(7), pp.1163-
1170.
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Product and
Service Life
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
Optional Readings
 AS ISO
21504:2016
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
 Part 3: Systems
6. Describe how the
use of project
management (PM)
application systems
can lead to
effective PM
knowledge
management and
decision making.
Knowledge management play a crucial role in the decision making. For proper
decision making there are certain knowledge associate with the project is
essential. PM application systems are effective to monitor and manage that
could lead to efficient knowledge management and decision making.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Remington, K. and
Pollack, J.,
2016. Tools for
complex projects.
Routledge.
8 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Engineering and
Management:
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Product and
Service Life
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
Optional Readings
9 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
 AS ISO
21504:2016
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
7. Compare and
contrast the
advantages and
disadvantages of
different manual
and electronic
project, program
and portfolio
(PPPM) application
systems within
each PPPM
knowledge area
over the life cycle
of a project,
program or
portfolio.
The scope for program management is larger than the project scope, and
the portfolio has an organization-wide scope which changes with the
strategic objectives of the organization. In program management, we
manage similar projects, while in portfolio management you manage
non-similar projects or different programs.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Khan, F. and Hashemi,
S.J., 2017. Introduction.
In Methods in Chemical
Process Safety (Vol. 1, pp.
1-36). Elsevier.
10 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Knowledge Area:
Product and
Service Life
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
Optional Readings
 AS ISO
21504:2016
Web Sites
 YouTube: What is
Portfolio
Management vs.
Project
Management?
Mandatory Readings
 SEBoK
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Realization;
8. Identify how
project, program
and portfolio
(PPPM) application
systems can assist
project managers
to monitor
performance and
Project, program and portfolio (PPPM) application systems can assist project
managers to monitor performance and manage changes within a project
through knowledge audit plan and proper identification from Controlling
project, prioritising and authorising.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Obolensky, N.,
2017. Complex
adaptive leadership:
Embracing paradox
and uncertainty.
11 of 17

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 6
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Deployment and
Use;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Product and
Service Life
Management;
 Part 3: Systems
Engineering and
Management:
Knowledge Area:
Systems
Engineering
Standards;
 Kerzner (2013)
Chapters 23;
 AS/NZS
15288:2015
Annex E
manage changes
within a project.
Routledge.
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