PPMP20012 Unit Portfolio - Week 8: Project Management System Insights

This student portfolio for PPMP20012 explores the application of project management (PM) systems to monitor project performance and manage changes. The assignment covers the relevance of systems thinking and engineering, identifying tools like fishbone diagrams and casual loop diagrams. It assesses the advantages and disadvantages of various PM application systems, comparing manual and electronic methods across different knowledge areas. The portfolio emphasizes the importance of selecting appropriate PM systems to meet internal and external project objectives, leading to effective knowledge management and decision-making. The student also proposes specific application systems like Accelo to support successful project, program, and portfolio execution, discussing contemporary developments in the field. References to relevant literature are also included.

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 8
Week 8: Identify how PM application systems can assist project managers to monitor performance and
manage changes within the project.
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 PMI (2013) The
Standard for
Program
Management --
Third Edition
Chapter 8;
 PMI (2013) The
Standard for
Portfolio
Management --
Third Edition
Chapter 7
1. Explain the
relevance of
systems thinking to
the project,
program and
portfolio manager.
System thinking is helpful in identifying the impact of the interventions and how
it will influence the growth and development of the project within a complex
project considering every stakeholders involved in the project. There are many
beneficial aspects of the system thinking such as understanding the system,
anticipating the dynamic complexity, risk management, better understanding
about the problem, effective communication and many more activities. These
are helpful in delivering better problem definition, much effective solutions,
buy-in form stakeholder, and facilitating contributions. Approaches of the
design thinking focus on effectiveness rather than efficiency, understanding the
bigger picture, recognising the bigger picture, making assumptions, changing
perspective, appreciating the mental models for defining the expectations and
reality and utilizing tools that can contribute in the project delivery.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Mandatory Readings
 PMI (2013) The
Standard for
Program
Management --
Third Edition
Chapter 8;
 PMI (2013) The
Standard for
Portfolio
Management --
Third Edition
Chapter 7
2. Identify different
systems thinking
tools and
techniques to aid
project managers
solve project
problems.
Fishbone diagrams, rich pictures, actor maps, concept maps, trend maps, casual
loop diagrams, are some of the tools and techniques those can contribute in the
growth and development of the project for solving the project problems. These
tools and techniques are helpful in identifying and defining the proper project or
programme or portfolio. Another support that can be gained include
implementation of the proper project, programme, or portfolio through proper
and sequential project management processes including initiation, planning,
execution and closure of the project. These will alternatively maximise the
outputs or outcomes of the unintended consequences throughout the project
delivery.
PPMP20012 Unit Profile
PPMP20012 Moodle
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Mandatory Readings 3. Assess the There are many advantages and disadvantages associated with the system PPMP20012 Unit Profile
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 8
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
 PMI (2013) The
Standard for
Program
Management --
Third Edition
Chapter 8;
 PMI (2013) The
Standard for
Portfolio
Management --
Third Edition
Chapter 7
relevance of
systems
engineering to
project cases.
engineering in relation to the project case those can be listed as below:
Advantages: it can enhance the management and quality of the project
requirements, better and effective work breakdown structure can be developed,
and enhance the specifications such as management of the contractor and
suppliers. System engineering is helpful in fixing the foreseen errors those might
affect the growth and development of the project that is capable of delivering
the project as per the expectations meeting all the objectives and issues related
to it.
Disadvantages: External problems might affect the overall output and
production of the project.
PPMP20012 Moodle
Mandatory Readings
 PMI (2013) The
Standard for
Program
Management --
Third Edition
Chapter 8;
 PMI (2013) The
Standard for
Portfolio
Management --
Third Edition
Chapter 7
4. Describe how
systems
engineering
concepts and
methodologies can
help a project,
program and
portfolio managers
organise a project.
System engineering can be described as the problem-solving methodology that
can be utilized to configure and design the systems for the projects those are
complex and technical in nature. It includes the system thinking for the integral
structuring and comprehension of the procedural model for the objective-
oriented problem-solving, and systematic including the methods and
techniques. Program and portfolio managers organizing the project include
problem trigger, situation analysis, objective formulation, solution reaching,
evaluation of the solution, and decision-making in manner to solve the
complexity related to the project.
PPMP20012 Unit Profile
PPMP20012 Moodle
Mandatory Readings
 PMI (2013) The
Standard for
Program
Management --
Third Edition
Chapter 8;
 PMI (2013) The
5. Explain the
importance of
appropriate
selection of project
management (PM)
application systems
in regards to
meeting the
The project management application systems can play a very crucial role for the
accomplishment of the objectives and goals of the project in an efficient and
effective manner. The needs and requirements for every project is different as
per the expected output and production of the project and it is obvious factor to
critically analyse the requirements and problems those need to be solved and
selecting an appropriate application that can contribute in the growth and
development of the project. It can allow the program and project manager to
deliver the project constraints in an efficient manner.
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 8
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Standard for
Portfolio
Management --
Third Edition
Chapter 7;
internal and
external objectives
of a project.
Mandatory Readings
 PMI (2013) The
Standard for
Program
Management --
Third Edition
Chapter 8;
 PMI (2013) The
Standard for
Portfolio
Management --
Third Edition
Chapter 7;
6. Describe how the
use of project
management (PM)
application systems
can lead to
effective PM
knowledge
management and
decision making.
Project management application system has many beneficial approaches those
could lead to better knowledge management through processing the quantified
data related to the ongoing project growth and development of the project.
Better decision-making can be made through the application of the project
management application systems through analysing the entire environment of
the project and proposing an efficient and effective data management for the
project and program manager. Considering the results through analysing the
external environment and internal growth of the project always allows the
managers and the leaders to take the decisions better for the overall success of
the project.
PPMP20012 Unit Profile
PPMP20012 Moodle
Mandatory Readings
 PMI (2013) The
Standard for
Program
Management --
Third Edition
Chapter 8;
 PMI (2013) The
Standard for
Portfolio
Management --
Third Edition
Chapter 7;
7. Compare and
contrast the
advantages and
disadvantages of
different manual
and electronic
project, program
and portfolio
(PPPM) application
systems within
each PPPM
knowledge area
over the life cycle
of a project,
Project management: project management is a set of practices allowing the
manager to execute the activities of the project in efficient and effective
manner. Advantages can be listed as workflow management, cost containment,
productive staff selection, micromanagement, and many others. Disadvantages
can be listed as miscommunication can cost the project, lacklustre creativity,
and time taking in planning the overall project.
Program and Portfolio management: various elements of the project
development can be listed as tasks from the project, projects form programs,
programs from portfolio and the advantages can be listed as inventory
management, involvement in the project deeper, risk management, better
decision-making, and may more. Disadvantages can be listed as definition of the
portfolio management, resources, and size of the organization or the project.
PPMP20012 Unit Profile
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 8
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
program or
portfolio.
Mandatory Readings
 PMI (2013) The
Standard for
Program
Management --
Third Edition
Chapter 8;
 PMI (2013) The
Standard for
Portfolio
Management --
Third Edition
Chapter 7
8. Identify how
project, program
and portfolio
(PPPM) application
systems can assist
project managers
to monitor
performance and
manage changes
within a project.
Managers can follow the sequential delivery of the project portfolio
management aspects in manner to implement the changes that can be applied
for triggering the review of the portfolio management and assuring that the
delivery of the project has been turned towards the objectives and goals of the
project. Managing the changes is always crucial aspect in the sense of the
project evaluation however, it is same beneficial too in manner to assist that the
project delivery will be managed in an efficient and effective manner.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Have you any insights
you can add from other
units you have studies or
readings you’ve made?
Mandatory Readings
 PMI (2013) The
Standard for
Program
Management --
Third Edition
Chapter 8;
 PMI (2013) The
Standard for
Portfolio
Management --
Third Edition
Chapter 7;
9. Propose
appropriate
project, program
and portfolio
(PPPM) application
systems to support
successful project,
program and
portfolio execution
in different industry
domains.
Accelo can be recommended as the appropriate project, program portfolio
application system that can support the project manager in delivering the
objectives and goals related to the successful delivery of the project. This is
flexible application or software and thus, it is applicable in the industry of any
domain resulting in the proper and effective management of the strategies
those could be incorporated for enhancing the productivity and output of the
organization. It provides on demand applications those can be utilized for the
management of the data and information related to the operational activities of
the project.
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Have you any insights
you can add from other
units you have studies or
readings you’ve made?
Mandatory Readings
 PMI (2013) The
Standard for
Program
Management --
10. Discuss
contemporary
developments in
the use of project,
PPPM has been an innovative approach and emerging aspect that can
contribute in the management of the business focusing on the prioritization,
integration, management and control within the complex project and lead the
project to the successful ways. Modern project are complex in nature and all the
PPMP20012 Unit Profile
PPMP20012 Moodle
Web site
Have you any insights
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 8
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Third Edition
Chapter 8;
 PMI (2013) The
Standard for
Portfolio
Management --
Third Edition
Chapter 7;
program and
portfolio (PPPM)
application
systems.
aspects need to be considered while delivering the project and here is the
section where, portfolio management can play a vital role in accomplishing the
objectives and goals of the project. “However, to date there has been no
attempt to develop a competency standard at the portfolio management level.”
you can add from other
units you have studies or
readings you’ve made?
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 8
References
Auba, R. H., Wenzel, G., Olivares, D., & Negrete-Pincetic, M. (2017). Participation of Demand Response Aggregators in Electricity Markets: Optimal Portfolio
Management. IEEE Transactions on Smart Grid.
Bilgin, G., Eken, G., Ozyurt, B., Dikmen, I., Birgonul, M. T., & Ozorhon, B. (2017). Handling project dependencies in portfolio management. Procedia Computer Science, 121,
356-363.
Bredillet, C., Tywoniak, S., & Tootoonchy, M. (2018). Exploring the dynamics of project management office and portfolio management co-evolution: A routine
lens. International Journal of Project Management, 36(1), 27-42.
Chandra, P. (2017). Investment analysis and portfolio management. McGraw-Hill Education.
Hafeez, K., Foroudi, P., Nguyen, B., & Alghatas, F. M. (2018). An integrated core competence evaluation framework for portfolio management in the oil
industry. International Journal of Management and Decision Making.
Kopmann, J., Kock, A., Killen, C. P., & Gemünden, H. G. (2017). The role of project portfolio management in fostering both deliberate and emergent strategy. International
Journal of Project Management, 35(4), 557-570.
Sahin, O., Stewart, R. A., Giurco, D., & Porter, M. G. (2017). Renewable hydropower generation as a co-benefit of balanced urban water portfolio management and flood
risk mitigation. Renewable and Sustainable Energy Reviews, 68, 1076-1087.
Tonchia, S. (2018). Portfolio Management. In Industrial Project Management (pp. 173-178). Springer, Berlin, Heidelberg.
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