Project Management Application Systems for Performance Monitoring

This assignment, part of a PPMP20012 unit portfolio, focuses on how project management (PM) application systems assist project managers in monitoring performance and managing changes. The student analyzes the importance of these systems in controlling and monitoring projects, ensuring quality processes, and adapting to project environment changes. The assignment highlights the use of software applications for data evaluation and information sorting. It also discusses the impact of scope creep and the limitations of application systems, emphasizing the need for team motivation, understanding, and leadership qualities. The document references key readings from PMI standards and other academic sources, providing a comprehensive overview of the topic. The student acknowledges that excessive dependency on application systems may not be essential for project success and that experienced management and team perception are equally important for successful project completion. The assignment also explores various application systems like software applications that are used in project management for evaluating data and sorting relevant information. These applications also help in determining if the progress of the processes and the project is happening in the right manner, especially when dealing with scope creep. The references include several sources to support the findings.

(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 8
Week 8: Identify how PM application systems can assist project managers to monitor performance and
manage changes within the project.
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
Mandatory Readings
 PMI (2013) The
Standard for
Program
Management --
Third Edition
Chapter 8;
 PMI (2013) The
Standard for
Portfolio
Management --
Third Edition
Chapter 7;
Optional Readings
 -
Web Sites
 -
1. There are certain
importance of
using the
application system
in the process as it
enhances the
probability of the
success in the
project
management.
2. The application
system can be used
in controlling and
monitoring of the
projects. The use of
the application
system helps to
deliver the quality
processes which
eventually assures
the quality of the
entire project.
3. The application
system also helps
to cope with the
sudden changes in
The monitoring of the system is dependent on the evaluation of the products
and the services. It is also concerned about the right happening of the processes
in the system management (Kerzner, 2013). There are various application
system which can be deployed in managing the processes. One of these
application systems are software applications and solutions provided by the
different software companies. These software applications are useful in
evaluating the data and sorting the relevant information in the project
management process (Al-Mamary, Shamsuddin & Abdul Hamid,2013).
However, these tools can also be used in the monitoring of the services and the
process (SEBoK,2018). The accuracy of the application system helps to deliver a
quality process. The quality of the process determines the effectiveness of the
project(Al-Mamary, Shamsuddin & Abdul Hamid,2013). These applications also
help to determine if the progress of the processes and the project is happening
in the right manner.
In a complex project there is chance for the scope creep to happen. The scope
creep of the project refers to the sudden changes in the requirements of the
project. In that case, the processing mechanism of these applications helps the
project environment to cope with the changes (Nejib, Beyer & Yakabovicz,
2017). The sudden changes in the project, in this way may not affect the time
frame allowed for the project and estimated budget for the project.
However, the excessive dependency on the electronic medium and the use of
the system applications may give a negative impact on the project scope(Al-
Mamary, Shamsuddin & Abdul Hamid,2013). There are certain factors which
cannot be managed by the application system. Some of these factors are level of
motivation of the team members of the project, level of understanding between
Cheng, J. K., Malik, Z. A.,
& Sorooshian, S. (2017).
Understanding the
Interrelationship
Between Different
Knowledge Areas in
PMBOK Through the
Development of System
Dynamics Model. The
Social Sciences, 12(3),
473-481.
Xue, R., Baron, C., &
Esteban, P. (2017).
Optimising product
development in industry
by alignment of the
ISO/IEC 15288 systems
engineering standard and
the PMBoK
guide. International
Journal of Product
Development, 22(1), 65-
80.
Chaves, M. S., Araújo, C.
D., Teixeira, L., Rosa, D.,
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 8
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
the project
environment. It
makes all the
process to adopt
the changing
environment
quickly so that the
project can be
completed within
the desired time
frame in a cost
effective way.
4. However, excessive
dependency on the
application system
may not be the
essential thing for
the success of the
project
management.
There are certain
factors which are
equally responsible
for the perfect
compilation of the
processes. These
factors cannot be
controlled by the
application
systems.
5. It can be said that
for the successful
the team members and leadership quality. During the implementation of the
system these factors must be considered at priority basis, otherwise the
implementation of the project may not be perfect.
Júnior, I., & Nogueira, C.
(2016). A new approach
to managing Lessons
Learned in PMBoK
process groups: the
Ballistic 2.0
Model. International
Journal of Information
Systems and Project
Management, 4(1), 27-
45.
Jaferi, F., Parsa, M., &
Sajadi, S. M. (2016). A
Study on How to Improve
PMBOK (Project
Management Body of
Knowledge) Guidelines
Performance by
Simulation. World
Academy of Science,
Engineering and
Technology, International
Journal of Industrial and
Manufacturing
Engineering, 3(1).
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 8
Reading samples Learning
outcomes of the
unit
Learnings from your weekly study, experience, this and
prior unit readings and assignments
Supporting
documentation
including any
prior learning
compilation of the
project there is a
need for the
deployment of the
application system
along with the
perception of the
team lead and the
experienced
management.
References
Al-Mamary, Y. H., Shamsuddin, A., & Abdul Hamid, N. A. (2013). The impact of management information systems adoption in managerial decision making: A
review. Management Information Systems, 8(4), 010-017.
Kerzner, H. (2013). Project Management: A Systems Approach to Planning, Scheduling and Controlling. 2006. Editorial John Wiley, Hoboken, New Jersey,
ISBN, 471225770.
Nejib, P., Beyer, D., & Yakabovicz, E. (2017, July). Systems Security Engineering: What Every System Engineer Needs to Know. In INCOSE International
Symposium (Vol. 27, No. 1, pp. 434-445).
SEBoK, S. (2018). SEBoK. Retrieved from http://www.sebokwiki.org
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(Insert Student Name) / (Insert Student Number) - PPMP20012 Unit Portfolio for Week 8
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