PPMP20012 - Project Portfolio: Systems Thinking and Applications

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Added on 2024/06/28

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This consolidated portfolio provides a comprehensive overview of various learning outcomes related to project, program, and portfolio management (PPPM). It delves into the relevance of systems thinking, different systems thinking tools and techniques, and the application of systems engineering in project cases. The portfolio also examines the importance of selecting appropriate project management applications to meet internal and external objectives, how these applications lead to effective knowledge management and decision-making, and the advantages and disadvantages of manual and electronic PPPM systems. Furthermore, it identifies how PPPM application systems assist project managers in monitoring performance and managing changes, discussing contemporary developments in the utilization of PM application systems. The report uses relevant journals, books, and online resources to support its analysis and conclusions.

PPMP20012 - CONSOLIDATED PORTFOLIO

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Table of Contents
Introduction....................................................................................................................................4
Week one.........................................................................................................................................5
LO 1: Explain the relevance of system thinking to the project, program and portfolio
manager.......................................................................................................................................5
Week two........................................................................................................................................6
LO 2: To Identify different systems are thinking tools and techniques to aid project
managers to solve project problems......................................................................................... 6
Week three......................................................................................................................................7
LO 3: To assess the relevance of systems engineering to project cases.................................7
Week four....................................................................................................................................... 8
LO 4: To explain the relevance of systems thinking to the project, program and portfolio
manager.......................................................................................................................................8
Week five........................................................................................................................................9
LO 5: To explain the importance of the appropriate selection of project management (PM)
application systems in regards to meeting the internal and external objectives of a project.
......................................................................................................................................................9
Week sixth....................................................................................................................................10
LO 6: To describe how the use of project management (PM) application systems can lead
to effective PM knowledge management and decision making............................................10
Week seven................................................................................................................................... 11
LO 7: To Compare and contrast the advantages and disadvantages of different manual
and electronic project, program and portfolio (PPPM) application systems within each
PPPM knowledge area over the life cycle of a project, program or portfolio....................11
Week eight.................................................................................................................................... 12
LO 8: To identify how project, program and portfolio (PPPM) application systems can
assist project managers to monitor performance and manage changes within a project. 12

Week nine..................................................................................................................................... 13
LO 9: Identification of application systems about how PM assists the project managers in
order to monitor the overall performance along with enhancing changes within the overall
project....................................................................................................................................... 13
Week Ten...................................................................................................................................... 14
LO 10: Effective discussion of the contemporary developments in relation to the effective
utilization of the PM application systems.............................................................................. 14
Discussion and conclusion...........................................................................................................15
References.....................................................................................................................................17
Appendix.......................................................................................................................................19

Introduction
The consolidated portfolio can be referred to as the combine information about the different
portfolio. The portfolio management helps to determine the different outcome which has been
gained by the different case studies. This report will give concise information about the different
learning outcomes which have been studied. There will be summarized information about the
gaining from the portfolios. In the case study, there will be a discussion about the system thinking,
relevancy of engineering performance and so on. The particular report will help to understand the
different context of system thinking. The information which will be discussed in the report is
relevant to the particular approaches and have been taken from the relevant journals and activities.

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Week one
LO 1: Explain the relevance of system thinking to the project, program and portfolio
manager.
Summary
The study of the portfolio had determined that the system thinking can be stated as the essential
elements of project management. It derives some approaches which help to make the project more
concise and relevant. The manager also achieves advantages from this approach as the manager is
the person who takes care of the relevancy and accuracy of the project. If the project will be
implemented in a successful manner then only it will be impactful. The system thinking helps to
make the determination about the different needs and requirements of project implementation. The
major benefit of implementing system thinking is derived towards the basic assumptions of the
project which helps to make the project more effective (Jordan, 2018). As it helps to make the
project more effective so the benefit is that the stakeholders get more engaged towards the project
which boosts up the performance of project management. The effective system thinking includes
critical observation over the project planning. The particular observation helps to analyse the risk
factors. The assumption of risk is most necessary as these affect the project in a negative manner.
Consequently, it helps to make some approaches to reduce such risk and provides better project
structure.
Evidence
The information which has been discussed above is relevant and taken from some applicable
journals and books. The specific which have been described have taken from the SEBok units,
these units provided the appropriate information about system thinking. Other sources which have
been used to attain the information were the sources of the internet like websites, links and so on.

Week two
LO 2: To Identify different systems are thinking tools and techniques to aid project
managers to solve project problems.
Summary
This has been summarized from the learning outcome that this is most necessary to make the
project implementation appropriate. If the project will be implemented effectively then the
outcomes will also be attractive and will set the bar to gain success. The manager had implemented
the approaches of system thinking to attain the relevancy in the project implementation. The
foremost approach which has been attained is about the determination of the issue and also made
segregation of issues in terms of their impact. This segregation helps to make the relevant
resolution over the challenges (Kerzner & Kerzner, 2017). Another tool which has been
implemented by the manager was the implementation of computer technologies. The computer
technologies help to make the determination about the complex and uncertain challenges. The
other method which has been used was about the brainstorming techniques those techniques helped
to make the determination about the impacts of the issues on project management. The other tool
which used to make the determination about the issues was the approaches of thinking tool it
includes diffrent5 graphics and diagrams to make the determination about different issues and
challenges (Patanakul, 2015). Thus, it can be stared that these approaches help to understand
different issues which can impact the program management.
Evidence
The information which has been discussed above is taken from the relevant theories and
approaches. The different books and journals were the major resources to attain information. The
journal and books of different authors helped to attain the information. The internet sources were
also used to attain relevant information.

Week three
LO 3: To assess the relevance of systems engineering to project cases.
Summary
This can be stated that the implementation of the project requires some different concepts which
need to be followed in an effective manner. To make the project insignificant manner this is most
necessary to attain some resources and approaches which helps to make the proper determination
about the project evaluation. It has been discussed that the manager is the essential requirement to
manage the project but it is also a fact that the manager needs an effective team also which helps to
make the implementation of the project. The process of technical aspects in the project can only be
implemented via the proper and relevant engineers (Kusters, 2016). The project implementation
requires to have good and relevant approaches but at the same time, it also requires to have the
relevant and effective team and leader who can convert the idea in the real-world entity. The
generation of the project attains some motive which needs to be fulfilled accordingly. The proper
balance between team management and relevant managing helps to enhance the capabilities and
effectiveness of the project. If there will the determination and supportiveness between different
technical and non-technical team members to then the implementation of the project will become
more significant and reliable.
Evidence
The information which has been discussed above is concise to the importance of system
engineering in the project management. Different type of journals and studies of authors helped to
make the determination about the relevancy and necessity of the approaches. The substantiation
which has been used to attain the information are some relevant books and internet sources.

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Week four
LO 4: To explain the relevance of systems thinking to the project, program and portfolio
manager.
Summary
The project is not an easy task it needs to apply some different and relevant approaches which help
to make the project more efficient. The project manager can also apply some approaches or
methodologies which can help to achieve the relevancy in the working structure. The methods of
system engineering help in some significant manner to attain the different approaches to project
management. The effective approaches of system engineering help to make the determination
about the issues and challenges which can affect the project implementation in a negative manner.
Another of the approach is that it includes the high level of technologies which provides the
opportunity to make the understanding about the error checking and also help to make some
advanced and technical implementation which argue the requirements of current market values
(Jordan, 2018). The portfolio manager also helps to make the effective and attractive structure of
the project. If the manager will be concerned towards the project management then he can attain the
required and appropriate changes and innovation by the right time. The appropriate changes and
innovation help to make the implementation of the project more effective and strong. It will help
the manager to make some resolutions over different risk which has assumed.
Evidence
The information which has been discussed above taken from the relevant and justified journals and
books. There are some different authors had provided some applicable information about the same
which has been gathered from the library and used to make the proper determination in a concise
manner.

Week five
LO 5: To explain the importance of the appropriate selection of project management (PM)
application systems in regards to meeting the internal and external objectives of a project.
Summary
The effective and impactful implementation of project needs to have a brief analysis of the internal
and external factors which affects the project. The observation includes different aspect which
needs to be determined. As this is most necessary to make the observation about the possibilities of
advantages and disadvantages includes under different factors because both of the factors have
different significant over the project management (Berecibar, et. al., 2016). The internal factors
help to make the determination about This is discussed that the internal and external both factors
are necessary to be determined while implementing the project, but the other thing which is most
necessary is about the determination of the application of project management. These applications
help to manage the project structure in a significant manner. The execution and implementation of
the project. It also helps to make the determination and balance between the effective team
management and working performance of project implementation. The external factors determine
the requirement and needs of the current market (Berecibar, et. al., 2015). Another benefit of this
approach is that helps to determine and evaluate the cultural values while implementing the project
management. It helps to enhance the communication balance which helps to determine the needs of
clients further, it helps to maintain the budget and enhance the decision-making skills.
Evidence
The relevant journal and books have been used to make the analysis over the approaches. There are
some relevant theories and books available on the internet as well which helped to make the
relevant information in a significant manner.

Week sixth
LO 6: To describe how the use of project management (PM) application systems can lead to
effective PM knowledge management and decision making.
Summary
The application of project management helps to reduce the complications of the project. As it
includes some relevant approaches which help to make the project in an effective manner. The
effective implementation and use of application help to attract more stakeholders towards project
management. The involvement of stakeholders directly enhances the ability and performance of
the project management (Bryde, et. al., 2013). As more stakeholders will include in the project
management the performance will also increase. Another benefit of implementing the application
is that it helps to make the determination about the balanced teamwork. The project management
needs different aspects to be working at the same time as it needs to have better innovation,
effective implementation, appropriate financial structure. All of these elements can only be
attained via the availability of effective and enthusiastic team management. The different
applications of project management help to maintain the working structure in a sequential and
proper manner (Killen, et. al., 2012). It also helps to attain the records and performance criteria of
different members of the team so that the manager can make the determination about the needs of
changes. It also helps to make the proper determination about the different issue and challenges of
project management. Another benefit of this approach is that it helps to make required and certain
updates in the project management.
Evidence
The information which has been discussed collected from the relevant theories and journals. The
books and journals were the sources to attain the information. Another source which used to gather
the information was the internet.

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Week seven
LO 7: To Compare and contrast the advantages and disadvantages of different manual and
electronic project, program and portfolio (PPPM) application systems within each PPPM
knowledge area over the life cycle of a project, program or portfolio.
Summary
The project manager had used some relevant and different methodologies to implement the project
in a significant manner. The manager had applied different approaches to making relevant and
innovative ideas. There was proper implementation of the different innovative ideas which
included different perspective to be followed in a significant manner. The implementation of
different approaches and ideas includes some advantages and disadvantages which needs to be
determined to make the project more effective and impactful (Grønbæk, et. al., 2017). The
foremost advantage of implementing different approaches is that it helps to make the
understanding and determination about the appropriate requirements of the project. It also helps to
manage the working structure of the project. Another advantage of the approaches is that it helps to
attain observation over the things. This observation helps to determine the financial and other
aspects of the projects management in a concise manner. This advantage helps to make the project
more sufficient (Hazır, 2015). There are some disadvantages also included in the application of
approaches. Any of the minor mistake or misconception can lead the project towards the failure.
This can be stared that this is most necessary to attain the proper and relevant approaches while
implementing in the project management.
Evidence
The sources which have been used to gather the information are journals and books. All the sources
are relevant and justify the topic in a significant manner.

Week Eight
LO 8: To identify how project, program and portfolio (PPPM) application systems can assist
project managers to monitor performance and manage changes within a project.
Summary
This is most necessary to make the determination about the performance if the manager and the
team want to achieve success in the planning. The monitoring of performance helps the manager to
make the determination about the appropriate needs of the project management. To make the
observation or monitor the working performance the manager can implement some approaches
which significantly helps to measure the performance. The manager can adapt some approaches
which help to make the analysis over the performance like he can implement some rules which
need to be followed and also have to provide the relevant information about the performance of
different employees (Eriksson, et. al., 2017). There should be some activities which measure the
different capabilities and skills of the team members. These monitoring or observation not only
helps to make the determination about the performance apart from that it also helps to make the
determination about the current requirements and needs of the program. The current stage of the
program will help to define and make the changes if required and those change will make the
project more impactful and significant. Another need of analysis is that it helps to make the
understanding about the team members who are performing well and deserves to get an appraisal,
on the other hand, it also determines about those who need some support to perform well.
Evidence
The information which has been discussed is taken from the relevant journal and books. This
sources helped to get the relevant information as per the requirements.