Project Management Assessment Questions: Semester 1

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Managing Projects assessment questions
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Table of Contents
Introduction.................................................................................................................................................3
Que1. Define the key characteristics of any project?...................................................................................4
Que2. List the briefly explain the five (5) key stages in Project Management?...........................................5
Que3. What is the purpose of project Initiation Document (PID)? List Three (items) that could be found
in the PID....................................................................................................................................................6
Que4. List the nine (9) knowledge areas in Project management and briefly explain the importance of any
two of them..................................................................................................................................................7
Que5. List five attributes or characteristics of a project manager and briefly discuss or explain the
importance of any two of them....................................................................................................................8
Que6. Who is a stakeholder? Briefly explain the purpose of stakeholder analysis and why it is important
in project Management................................................................................................................................9
Task 2........................................................................................................................................................10
Conclusion.................................................................................................................................................13
References.................................................................................................................................................14
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Introduction
There is organization of private which take initiative for educational and career counselling for
the local schools and other institution. There is project for counselling and its promoting is
organized by their team and funded by local government, state government and local charitable
funds. This organization name is London skill concern (LSC) is a new and young organization
started as a funded by publics counselling company for career. There are benefits for young
people who seeking for career guidance and job seeking, no advice for admission and what to do
next after any education course. It also helps seeking people as special legal requirement and
social program for youngsters which have single parent for look after. These type of projects
needs project management where included steps of initiation of identification of group and
subject of need, focus on identified groups , communication internally and other aspects for team
lead for project , risk assessment of the project, cost of project, outcome and benefits of project,
material needed for project and their supply sources, employees and leader with their educational
and skill background, Project Management team and their collaboration with finance to impact
sectors for achieving the good wealth and progressive outcome.
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Que1. Define the key characteristics of any project?
Project is doing some task with their limits and important and specific target to perform in
smooth way. Project is undertaking task having their own outcomes with advantages and
disadvantages. There are following key characteristics of any project wants:
Project Identification – Project is based on the particular subject or aspect, any problem or
issues. Identification of the project is necessary for the project theme. Project subject decided to
way of work done and places where project.
Project Management: Management is a key character of project carrying on. Project
management is planning of project with their outcomes getting in higher percentage.
Project Team: Team is number of members involving project on different post with their
responsibilities.
Performance: Project performance with their team is decided for positive and negative output of
project end.
Cost: Project depends on cost which is effect performance of work done, communication and
quality of project (Burke, 2013).
Period: Time limitation is also major part of project in which project will be over.
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Que2. List the briefly explain the five (5) key stages in Project Management?
There are following five stages in project management:
First is project subject and object identification which subject /matter and issue is put in project.
Second is Project budget, how much cost of the project spends on work, outcome and production
and their management.
Third is project team, project is carried out the team members and their idea on strategies of
subject demand.
Forth is project management, Management is part of project backbone which is carried a project
in direction on timely with confirming outcomes (Burke, 2013).
Fifth is project benefit, Benefits are the outcomes of project with their subject in social, financial
and marketable. Benefits will be social for society positive uplifting by the project. Financial
support and outcome as income from project is also necessary for project success.
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Que3. What is the purpose of project Initiation Document (PID)? List Three (items) that
could be found in the PID.
Project Initiation Document is an agreement to obey all terms and regulation for relevant to
project. Project Documents are legal bonds with property, loans, employees and term and
conditions for benefit for the project and carrying company. Project start-up has some important
responsibilities over company and employees. Rules and terms for a project are not only good for
project even it’s also good for working employees and their work styles (Fleming & Koppel
man, 2016).
There are three items found in Project Implementation Documents:
Legal Documents: Legalization of the project with their subject, theme and procedure with valid
methodology. Legal documents involving properties owner, partners percentages, legal authority,
shares and laws of inappropriate situation and loans.
Rules and Regulation: There are rules for major part of documents which make project work
easier in administration and management purposes. Rules are made for project safety, risk
management, cost benefits. Rules are also made in employee and project owner favour to pretend
from any harm to management of project. Regulations are made for obey the standards for
technically benefited to project. If regulation will be carried successfully it will be helped in
project completed on time with results efficient.
Terms conditions: It is part of project initiation documents. It is the part like rules but it is
regulated inner team of projects like standardize methodology, procedure, employees joining and
leaving company letters, legal actions on project implementation, amendments and on
harm(Fleming & Koppelman, 2016).
Terms also a list of points where project shows their advantages and limitation with what to do
or don’t.
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Que4. List the nine (9) knowledge areas in Project management and briefly explain the
importance of any two of them.
There is list of knowledge areas in project management as following:
First is project scope, which are subject identification and their demand in market and future.
Second is time period of project in which limit, season or boundation of certain period to finish
or start it.
Third is Budget/cost of project if the budget is low or limited there is fast production will make
income for project carrying for long time and minimization of the losses.
Quality of project is the fifth management of knowledge about the issues of promoting and
degrading the points of quality work (Mir & Pinnington, 2014).
Sixth point of knowledge is human resources management, which is team and their
qualifications, experiences and need adequately promoted.
Seventh Point of the management of the project is outcome of the project may be beneficiary or
negative which harm the cost which already spend on the ideas. It is Beneficiary by the ideas as
positive for society and give income to make project succeed and valuable for running next.
Eight is the management knowledge Market and suppliers with stakeholder Management.
Ninth is communication management knowledge for project.
There is two knowledge areas are explaining:
Sixth point of knowledge is human resources management is needy to any project and work.
Team and their member are qualified according to their work, promoted by training sessions and
accepted salary and other benefits by company to continue with project satisfactory. Human
resources is of the every project maintaining their quality of the project(Mir & Pinnington,
2014).
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Ninth is communication management knowledge for the project for work done and undertaking
aspects, instructions and publicities for production and project benefit.
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Que5. List five attributes or characteristics of a project manager and briefly discuss or
explain the importance of any two of them.
List of five characters of project manager is as below:
Manager must have
1. Management skill to carry a project in better way with all their responsibilities,
2. Positive attitude about work and team work and communication,
3. Relevant quality of education according to project
4. Quality for strategies the work,
5. Discipline of leader to lead their time and time management(Gido, et. al., 2014).
Managers have quality of educational background and relevant experience of the field which
project related. The educational background and experience give him to strategy to work.
Manager has a quality of time and communication regulation. It is very important portion of the
project and their management. Communication is with their team, team work, every part of the
project management will be transparent image in management and administration part (Gido, et.
al., 2014).
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Que6. Who is a stakeholder? Briefly explain the purpose of stakeholder analysis and why it
is important in project Management.
Stakeholder may be an employee, team and company who carry a project with launch the idea in
market with their all responsibilities and cost and outcomes and risks.
Stakeholder analysis is the process where check the capabilities with quality of project holding
and their past experience. It also analysed the market value terms and position in market of there.
Costs will also analyse to access the project and equipment’s.
Stakeholder is holder of project which is main part of the project authority, coordination and
management. Stakeholder maintains the project purpose with their available cost and better
outcomes with sources and incomes(Meng, 2012).
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Task 2
There is organization working in private sector which takes initiative for educational and career
counselling for the local schools and other institution. There is project for counselling and its
promoting is organized by their team and funded by local government, state government and
local charitable funds.
This organization name is London skill concern (LSC) is a new and young organization started
as a funded by publics counselling company for career. There are benefits for young people who
seeking for career guidance and job seeking, no advice for admission and what to do next after
any education course. It also helps seeking people as special legal requirement and social
programme for youngsters which have single parent for look after(Rose, 2013).
The company aim to collaborate and work with local bodies that required the number of young
people as information. For support of budget for organization who is the well-wishers of
unemployed people in mid of London city. They are working for suggestion and help to provide
self-employment and concern about course of employment orientation. In Addition institutions
could bid for individual special projects at a central or local government level.
Due the coalition, acute economic downfall and cut in local governments fund there is company
suffering for budget for organized programme. Company devolved to small and individual
school due to unable to arrange the services for them. London Skills Concern is newly formed
initiative part for evening business standard and collaboration of Inner London Local schools are
in touched. Some institutions are having long term projects with company for organized different
programmes as career counselling and employment(Ahern, et. al., 2014).
Sometime before in the mid of 1990 there is brand “Connexions” was initiated with mix of local
and private companies and social enterprises also involved. This is good for income by local
business services. The outcome of the company was good with income and promotions and
advertising sources. It is good for economic value and project attractions for young people who
seeking for job and opportunities of working and earning.
There is continuing stream of contracts and projects to ensure that the company operates for long
contracts for future of maintain company as well as their growth. It has new and experienced
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working team for initiatives and empowered organization and promoting the modules. There is
very short period to work on this project is only 18 months for completion.
The project is based on the career counselling of young seeking people for job and
opportunities. It is possible through the online promotions , application for apply sessions,
consulting space, invitation for conferences, job fairs and invited various local and small
enterprises for career guidance and employments (Alias, et. al., 2014). This is the scheme of
working is budget oriented but as well as promote the business with great income.
I am there as Project Manager for this developmental activity. I have sufficient management skill
by previous experience by IT background part time career advisor job in previous company. So I
have to go with some knowledge of team about IT. I have responsibilities of the project for
promotion and creation of ideas for media approach and advertising of the company as good and
approachable for employment. This company is also promoting as good oriented and skill
development in young people who are seeking for job by good ideas and industries exposures.
There is following steps for IT promotions of the company London Skills Concern (LSC) for
career counselling and job oriented.
Initiation: There is initiative is main part of the project and their promotion. There is must have
theme and targeted group for working. Targeted group is like age, gender and timely partition
for job as extra income, part time job, skilled and unskilled employment. The source of
information the groups from schools, colleges and local institute for large number of contact and
space for free workshop (Lee & Yu, 2012).
Planning : Planning is very main part for carrying the project in the way of success and
execution in proper direction . There I s planning of the IT development in Career is organising
the schedule for counselling in schools after exams ending . Planning of seminars and job fairs in
schools and academics for job and inviting local and self-employers for job and their field speech
for promotes them. It is easy to understand the type of work , way of work and their benefits .
Execution : For the Execution of the work is in media for promotion as pamphlets , slides ,
Television advertising on local channels , banners on mall and public places which also help out
by the other team which less known for IT . This task is also promotable as well as easy for
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