Project Management: Business Expansion and Project Control

This project management assignment explores the key elements of successful project planning and execution, focusing on a business expansion scenario. The assignment begins with identifying project needs based on business objectives and producing project sub-divisions with time estimates. It then delves into project methodologies, feasibility assessments, and the structure required for effective project management, including roles and responsibilities, and detailed project plans. The solution addresses suitable project team structures, quality management processes, and change management procedures. Furthermore, it examines systems for monitoring and appraising project status, control systems for managing challenges, and risk and issue management in the final stages of a project. The assignment provides a comprehensive overview of project management principles, tools, and techniques, offering valuable insights for students studying business development and project management.

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
1.1: Identify projects needs from an appraisal of business objectives........................................3
1.2: Produce project sub-division and high level estimates of time............................................4
1.3: Project methodology ...........................................................................................................5
1.4: Assessment of feasibility of a proposed project ..................................................................6
TASK 2............................................................................................................................................6
2.1: Structure for the management and execution of the project ...............................................6
2.2: Roles and responsibility of the project managers and team member...................................7
2.3: Project plan .........................................................................................................................8
TASK 3............................................................................................................................................9
3.1: Assess suitable project team structure.................................................................................9
3.2: Design quality management processes in a project ..........................................................10
3.3: Change management procedure ........................................................................................10
3.4: Designing systems for monitoring and appraising the status of a project.........................11
4.1: Control systems to manage challenges arising during execution of project .....................11
4.2: Risk and issues associated with final stage of a project ....................................................12
4.3: Assess the necessary project task to be finished in final stage..........................................12
CONCLUSION..............................................................................................................................13
REFERENCES..............................................................................................................................14

INTRODUCTION
A project is an single or collaborative enterprise, probably involve in research or
framework that is carefully conceived by a project team in order to attain a specific aims and
objectives. Whereas, project management is a systematic planning, organising and controlling
the efforts to attain projects more successfully. It is known as one time activity that used to
produce a particular that produces a particular output during the period of time. A successful
project manager must simultaneously use to manage various components of a projects such as
resource, time, cost and scope of an activity. All these elements are interchangeably related with
each other. As this project assignment is presenting valuable information about various
requirements applicable to a project completions. Examination of certain tools and models that
are relevant to a specific projects. Understanding or proper monitoring and control techniques of
a project to completions (Kerzner and Kerzner, 2017).
TASK 1
1.1: Identify projects needs from an appraisal of business objectives
Project appraisal is a consistent process of analysing a specific project its content to
accepts or reject any project. Economic business appraisal is all about getting a positive deal
from a public expenses. It is a key techniques for attaining some value for money and satisfy
public accountability needs. As in the mention case scenario, Manley's wants to make expansion
of their businesses. Because of their unique service which helps the customers to attain designer
houses at an economical price. Project managers are more vital business professionals those are
responsible for overseeing projects achievements and managing team work in more an effective
manner. It will be done in this manner so that they would work in a team to reach at their
valuable destination or objectives (Larson and Gray, 2013).
 Relies on goals: There is only one ways to identity objectives or a specific projects. They
indicate a business requirement from set aims. It is the primary responsibility of a
managers to make comparison among aims and objectives in order to ensure projects to
go in right direction.
 Based on feedback: A business decision maker that can determine collecting relevant
issues and feedbacks from customers, client and other staffs member those are working
over a project plan.
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1.2: Produce project sub-division and high level estimates of time
In order to make improvement structure in a project plan. The managers needs to make
proper sub-division of activities those are essential for Home-base in other location. Accurate
time estimation is one of key necessary aspects for a profitable project management. It is
essential for mainly two reasons such as:
 Times estimation helps in setting deadline for delivery and planning of projects and thus,
have great impacts on other individuals (Pinto, 2015).
 Total pricing of contract and hence profitability of project commercial terms can easy be
identified.
Often people underestimate total amount of time required to implement projects. This is
very positive when the project managers is not much familiar with the activities those are going
to be carried out. Below mention various division of activities that are require at the time of
house improvement planning. Some of them are mention underneath:
Project sub-division Estimating time
(a): Architecture design
 Create interior draft of architecture
 Prepare improvement documents.
 Agreement on plan
1Week
(b): Interior design
 Pre-design
 A wide range of furniture selection
 Planning of equipments
1 to 2 weeks
(c): Improvement phases
 Foundation preparation of house improvement
 Making sketch of bathroom designing
 Kitchen design blueprint
 Roof designing
 Connect to communication
 Improvement completed
2 to 8 weeks
(d): Decoration phase 1 to 2 weeks
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 Wall painting and sketching
 Furniture setting
 Bring people in the home.
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1.3: Project methodology
It has been seen that a project is all about modification and transformation. A temporary
objectives is often utilize as an essential methodology to attain specific aims for internal or
external impacts of every projects departments. It is said to be a set of blueprints for a particular
projects those are providing teams with a set of manual and verbalize successful project
completion. Selecting right methodology can save time and resources as teams would get to
work more fast rather than spending time figuring out corrective ways to get better results.
 CPM(Critical path method): This particular method is follows one to one process for a
project with interdependent activities. It consists of WBS and timeline to determine every
project durations. It will enable teams to focus on shorter activities at initial level and
analyse actual progress during the time (Wysocki, 2011).
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 Waterfall: It has been one of the mainstay project management methods for so many
years. It is a sequential in nature and used across plenty of industries. It summaries with
static stages such as requirements analysis, design, testing and maintenance.
Illustration 1: Waterfall stages as project method
(Source: Waterfall, 2018)
1.4: Assessment of feasibility of a proposed project
It is an effective study which is used to identify the viability of an innovation such as
guarantee a project is lawfully and technically executable or justifiable. It is used to assess the
positive and negative aspects of proposed project and present direction of activities. It would
predict so many option to include requiring too many resources which is only helpful in
preventing various mistakes those are arises in in a project activities. A well organise study that
would offers a existent background of the business or project. Some crucial aspects are mention
underneath:
Technical feasibility: This particular assessment would target more on technical
resources that are available to an organisation. It would help in determining total capabilities of
resources whether they are able to fulfil demand of an projects (Boud, Cohen and Sampson,
2014).
Economic feasibility: It would summaries with cost benefit analysis of project that are
helping an organisation to identify viability, cost and other aspects those are directly associated
with a project.
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Legal feasibility: Under this assessment, project manager needs to evaluate all those
legal laws and requirement those are affecting a project while going for some other locations and
nations. Every legal aspects needs to be followed in right direction so that no any implications
can affect project viability.
TASK 2
2.1: Structure for the management and execution of the project
A project would function with people, process and technology of Manley's. Every
projects is having some specific impacts on culture, procedure and other aspects of an
organisation. This would influence more on execution of a particular projects. Improvement
planning is a fundamental and most effective activity in the management and execution of
construction of any house in other country. It would consists of selection of technology, work
activity and estimation of valuable resources that are utilise in a specific project. A well organise
improvement plan is basis for formulating budget and estimate work schedule. In this process,
the most common aspects is to adopt a primary targets on either to control total cost or make
schedule for that particular event. Some projects are more effectively improvise as they are
directly or indirectly related for the accomplishment of the project base line. Developing
management structure would consists of various aspects such as;
 Outline companies regulation plan.
 Establish legal rules and regulation for operations.
 Division of work
 Allowing changes over a period of time.
In organisation matrix, team members reports into two bosses such as functional
managers as well as project manager. Connection exchanges from group members to both bosses
(Flyvbjerg, 2013).
2.2: Roles and responsibility of the project managers and team member
It is crucial for the managers to make proper understanding of effective roles and
responsibility of project managers and staff member those are working in a particular project.
Role and responsibility of project manager
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 Planning and defining scope: Project scope is crucial part of planning that consists of
determining lists of particular features, functions and activities those are going to be used
in a project plan.
 Resource planning: It is one of the crucial role of managers to make use of resources so
that aims of an organisation can attain without bearing any extra cost or expenses.
 Managing risk and issues: There is another vital roles and responsibility of a project
managers to evaluate risk and other problems those are going to impact productivity and
profitability up-to an extent (Heagney, 2016).
Role and responsibility of team member
Team member are chosen because of their skills and ability to complete a project tasks.
Without having proper support of each people they cannot be able to finish their task.
 The primary role is to perform the tasks that have been allocated to them in more
effective manner.
 They needs to keep the project managers informed regarding progress of ongoing projects
as well as any issues related with to it.
2.3: Project plan
Before starting any new project it is necessary to make valuable plan so that crucial
requirements can be meet out. It would consists of various aspects such as:
PROJECT PLAN
Introduction
This will provide a high level of detail information of a project or all those actions those
are going to be implemented by managers while making renovation of houses. All the benefits
and deliverables outcomes are summaries under this specific planning.
Scope of project
It is used at initial phase of any business plan. It must be detail scope than the charter.
They main scope of this projects is to establish their base in every parts of the nations. It
includes planning, design, formulation, testing and extra needs that are applicable in a project
activities.
Vision:
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They think to become on of the leading and best company in the segment of house
renovation. Their innovative and imagination capabilities can help them to reach at its goal in
next few years.
Mission:
It is an important task that an individual would give to some other people. It would be
helpful in accomplish tasks with a particular duration of time. The chances of getting attaining
targets can lead to be primary mission of an organisation.
Communicating management plan:
It is done so to analyse essential requirements for a given period of time so that
maximum possibility of getting valuable results can be attain through various pattern.
Cost planning:
This stage is useful in order to analyse total cost they are incurring renovation of houses
or establishing a new stores in other locations.
Procurement plan:
It will be summarise with various steps those are being followed while conducting a
well organise project plan for improving attractiveness of houses.
Schedule management plan:
Every activities much be schedule with allotted time so that an idea about total during of
finishing a projects can be done in an effective manner.
Quality assessment:
After completion of projects, they requires to check the quality of work done by
implementing corrective methods.
Risk evaluation:
In the final submission of project all those risk aspects are needs to be analyse by using
corrective measures. It will present a well organise project in front of people that is having best
quality of facilities.
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TASK 3
3.1: Assess suitable project team structure
Project team is become the indispensable work elements in modern business enterprise.
The skills and ability to complete a project more successfully relies on the knowledge to work as
a well organise team. In addition to this, interpersonal relations, team spirits and collaboration
become more crucial part of any team member. The ability to complete projects in more
successful manner will depends on the ability to planning used by an group of people. Current
business society expects projects group to engage in numerous roles and responsibility across
organisational boundaries (Mir and Pinnington, 2014). A team is followed by various sub divide
people. Such as every groups is guided by taking orders of supervisors. However, a project
managers can contract directly to supervisor for any queries about employee and other workers
those are working for the common motives.
Illustration 2: Project Team structure
(Source: Structure of team, 2011)
The above mention hierarchy is mostly followed by every teams those are working in an
organisation for attaining some specific aims and objectives. Having a project manager at the top
most side can help in controlling operations more effectively. The team leads can use their roles
in order to analyse business effectiveness in more valuable manner.
3.2: Design quality management processes in a project
A project quality management is a well organise processes and event required to analyse
project quality. This process of examine specific quality needs or standards for a project and
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product can guide people to accomplish their necessary aims and objectives. It consists of below
mention steps such as:
 Project management plan Cost benefit analysis Quality planning
 Stakeholder register Cost of quality Process improvement plan
 Risk register Seven basic quality tools Quality metrics
 Document needed Benchmarking Quality checklist
 Enterprise environment Statistical sampling Project documentation
 Organisation process
The pareto chart is one of the vital tools which is helpful in determining better quality of
projects. The managers use to prepare diagram that can put the pareto aspects as practical use in
order to make valuable improvements in specific project (Verzuh, 2015).
3.3: Change management procedure
Change control is a thing that is more unavoidable even with the most booming of any
projects. During the time of setting plan for starting a new projects is more important to ensure
that there is a change control that would guide in betterment of any plan. It is known as a formal
procedure that use to enable a project team to make crucial modification in order to work for
identifying scope of their projects by using vital policies. It would make impacts the projects
which consists of time, scope of budgets and all those scope those are helpful in getting better
outcomes in near future. Some specific process are discuss underneath:
 Define change request
 Submit and review the changes request
 Define options and develop response document
 Final decision and approval
Every change should be followed in well organise manner so that changes of getting
better results can be enhanced. If any steps is ignore by the project team then they need to bear
sever consequences those are having major impacts on the productivity of an organisation as well
as over individuals too (Fuller and et. al., 2017).
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Input Tools and Techniques Output