BSBPMG522 Undertake Project Work: Structure and Communication Plan

This project management assignment analyzes organizational structure and communication strategies within a business context. It presents an organizational structure chart, detailing the roles and responsibilities of stakeholders, including business partners, project managers, finance managers, sales managers, project leaders, and developers. The assignment also includes a comprehensive communication plan outlining the frequency, goals, owners, and timelines for various communication activities. The communication plan ensures effective information flow and stakeholder engagement throughout the project lifecycle, covering aspects like project status updates, budget reviews, and sales-related discussions. The document references key project management literature to support the analysis and recommendations.

Running head: PROJECT MANAGEMENT
Project Management
Name of the Student:
Name of the University:

1PROJECT MANAGEMENT
1. Organization structure and key responsibilities
Figure 1: Organization Structure
(Source: Created by author)
Role of the
stakeholders
Responsibilities
Business Partners i. Keeping the records of the business operations
ii. Keeping the finances and paying the taxes for the business
iii. Long term engagement as well as commitment with the
business partners (Kerzner and Kerzner 2017).
iv. Building long term business strategies and market focused
Project Manager i. Assemble as well as lead the project team members
ii. Planning for the project resources
iii. Budgeting and time management
Business
Partners
Project
Manager
Project
Leader
Project
Developer Tester System
Analyst
Finance
Manager
Finance
Supervisor
Finance
Consultant
Sales
Manager
Sales
Supervisor

2PROJECT MANAGEMENT
iv. Delivering the project stakeholders what they are expected
Finance Manager i. Raising and allocating the project funds to the project
manager
ii. Understanding the capital markets
iii. Earning profit for the business organization to meet with
customers needs (Larson and Gray 2017).
iv. Estimation of the project budget for development of new
computer infrastructure
Sales Manager i. Leading the project team to meet with revenue and meet
with customer’s requirements
ii. Analysing data based on past business performance
iii. Collaborating with the marketing departments to generate
lead sources and expansion of the customer bases
(Harrison and Lock 2017).
iv. Taking sales related decisions by dissing with the sales
team
Project Leader i. Performing daily operations of the development work
ii. Ensuring that the project resources are used properly
iii. Building knowledge related to the technical issues in the
project plan (Heagney 2016).
iv. Formulating of decisions related to project requirements
and needs
Project Developer i. Performing of project design plus development activities
as per project specifications
ii. Coordinating with the management team to prepare the

3PROJECT MANAGEMENT
proposal and project documents
iii. Tracking the progress of project activities
iv. Following the policies of company as well as safety
regulations for business efficiency
Tester i. Defining the testing activities for the project subordinates
ii. Preparing the status report to perform testing activities of
the network infrastructure
iii. Updating the project manager regarding the progress in
testing (Harrison and Lock 2017).
iv. Checking if technical resources are involved to test the
activities
System Analyst i. Maintenance and upgradation with the existing system
ii. Designing of the new computer system plus technical
frameworks
iii. Collaborating with the business analyst and project lead to
solve the project related issues (Larson and Gray 2017).
iv. Running the training sessions on the system processes
Finance
Supervisor
i. Managing accounts payable plus receivable of project
activities
ii. Updating the ledger on daily basis and ensure project
accuracy (Kerzner and Kerzner 2017).
iii. Performing a feasibility study
iv. Registering the finance transactions towards future
references
Finance i. Presenting the financial plans with long and short term

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Consultant financial goals (Harrison and Lock 2017).
ii. Assessing the financial status of the business organization
iii. Analysing the business plus investment plans
iv. Evaluating the options for the capital expansion
Sales Supervisor i. Coordinating with the sales activities
ii. Managing the sales staffs and coordinating training with
the sales employees (Larson and Gray 2017).
iii. Compiling with the sales reports
iv. Resolving the complaints of the customers
2. Communication Plan
Communication Frequency Goal Owner Timelines
Business Partners
Review the entire
project plan
Once Discussion of the
project plan
Project
Manager
2 days
Progress report Weekly Review the project
status
Project
Manager and
Financial
Manager
1 day
Update about
completion of
each project
phases
As required Detailed report on
status of the project
plan
Project
Manager
15 days
Project Manager

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Status document Weekly Update the project
status
Project team
members
2 days
Stand-up of the
project team
Weekly Presenting the
deliverables
Project
Leader
8 days
Review of the
project document
At project
milestone
Discussion of the
project activities with
the project team
Project team
members
17 days
Finance Manager
Budget
estimation related
Weekly Discussion and review
of the project budget
Project
Manager
8 days
Review the
budget plan
Monthly Discussion of the
project budget related
issues
Project
Manager
10 days
Project status
report
Monthly Sharing a daily progress
to the project team
Project
Manager and
Project Team
15 days
Sales Manager
Review the sales
document
Weekly Discuss the sales
related plans
Sales
Supervisor
5 days
Sales meeting Monthly Discuss the sales
related issues
Sales
Supervisor
17 days
Project Leader
Kick off the
project meetings
Monthly Introducing the project
and review project
related objectives plus
Project
Manager
19 days

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goals
Reports on the
project status
Monthly Review the status of the
entire project
Project
Manager
13 days
Monthly project
meetings
Weekly Review the status of the
entire project
Project
Manager
8 days
Project Developer
Technical report
on the
development
work of computer
network
Once Technical problems and
solutions report
Project
Manager
10 days
Technical
meetings
Weekly Review the technical
documents
Project
Manager
12 days
Tester
Testing
documents
Monthly Introduce the testing
plan
Project
Developer
6 days
System Analyst
Design meetings Weekly Review the project
status
Project
Developer
16 days
Finance Supervisor
Financial
documents
Weekly Review the financial
project plan
Project
Manager
21 days
Kick off the
project meetings
Monthly Introducing the project
and review project
Project
Manager
9 days

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related objectives plus
goals
Finance Consultant
Budget plan Weekly Update the financial
plan
Finance
Manager
8 days
Review the
project plan
Weekly Detailed report on the
project status
Finance
Manager
5 days
Sales Supervisor
Sales review Monthly Discuss the sales
related plans
Sales
Manager
8 days
Sales documents Weekly Discuss the sales
related issues
Sales
Manager
10 days

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References
Harrison, F. and Lock, D., 2017. Advanced project management: a structured approach.
Routledge.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Larson, E.W. and Gray, C.F., 2017. Project management: The managerial process. McGraw-
Hill Education.