BSBPMG516: Managing Project Information and Communication

This project management assignment focuses on the critical aspects of managing project information and communication. The assignment includes two main assessment tasks. Assessment Task 1 delves into the characteristics of an effective project information management system, various communication methods with stakeholders (meetings, newsletters, online meetings, and project reports), and the processes for managing information flow throughout the project lifecycle. It emphasizes the importance of tailored information for presentations to senior executives and the consideration of project status and deliverables in the finalization phase. Assessment Task 2 involves planning and applying information and communication processes. Part A outlines a scenario with stakeholder communication needs, responsible parties, communication mediums, and frequency. Part B provides examples of project communication, like status reports, and defines process data. Part C assesses information and communication outcomes, including record finalization, the effectiveness of management processes, and an issue log. The document also includes references to relevant academic literature.

Running head: PROJECT MANAGEMENT
Project Management
Name of the Student
Name of the University
Author note

1PROJECT MANAGEMENT
Table of Contents
Assessment Task 1: Questioning.....................................................................................................2
Assessment Task 2 – Project...........................................................................................................4
Part A: Plan information and communication processes.............................................................4
Part B: Apply Project information and communication processes..............................................4
Part C: Assess information and communication outcomes.........................................................5
References........................................................................................................................................6

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Assessment Task 1: Questioning
1. The primary characteristics of an effective project information management system
are:
a) The system should be highly understandable and respond to the queries being set.
b) The information gathered from the system should be highly relevant in nature.
c) The data analysis provided by the system should have complete nature and help in
making decisions (Schwalbe, 2015).
2. The different methods used for communication with key stakeholders are:
a) Scheduling of meetings
b) Preparing of a newsletter
c) Online “screen to screen” meetings
d) Project summary report
3. The processes that could be used for the management of information flow throughout
the project are:’
a) Scheduling meeting with stakeholders
b) Determining of project plan and budget estimates
c) Implementation stage of the project
d) Testing of key features and gaining feedbacks

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4. In order to provide a presentation to senior executives and project sponsor, information
in relation to the presentation should be collected (Dwivedi et al., 2015). They should be noted
down and then be included within the presentation. The project status should be focused upon
and hence the presentation should be determined.
5. In the Finalisation Phase of the project, information in relation to the project such as
the project status, the listed deliverables and their progress reports should be considered.

4PROJECT MANAGEMENT
Assessment Task 2 – Project
Part A: Plan information and communication processes
Appendix 1 – Highway Lights and Co. SCENARIO
Stakeholder Communication
Needs
Person
responsible
Medium
(How?)
Frequency
Project Manager Standards and
escalation
processes
Head of
Australian
Government
Face-to-face
meetings, email
reports
Weekly
Australian
Government
Communication
constraints and
policies
NA Email reports Monthly
Labors Control project
aspects
Project Manager Face-to-face
meetings
Daily
A systematic approach to the storing, searching and retrieval of information could be
done based on computer processes. In this case, the roles and responsibilities of labors should be
widely be considered. Version control could be prepared based on determination of project
versions and kind of documents that could be presented after the completion of project.
Part B: Apply Project information and communication processes
1. An example of project communication is project status reports. This report helps in
determining of the fact whether the meetings would be done in a planned manner and whether
the costs allocated for the budget have been done as per pre-planned process.
2. Process data could be defined as measurement values. There is a certain level of
uncertainty based on measurement. Acceptable form of measurement data would mean that
uncertainty would be managed based on practical purpose.

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Part C: Assess information and communication outcomes
1. Based on the final deliverable of the project, the finalization and archiving of records
could be made based on the help of maintaining records. These records should be submitted to
the project owner. This would reflect the ownership based on the signing of documents by the
project manager who would have complete access to each of the requirements.
2. The processes based on information and communication management could be
considered as effective based on the proper managing of quality and technical aspects in relation
with the project (Too & Weaver, 2014). The status of the project could be considered as
complete based on determining whether the project is complete.
3. Information and Communication Issues
Date Description of
problem/opportunity
Recommended Action for
next
time/project
Lesson Learnt
Raised By
24 Oct
2019
An email that would be
needed to be sent to
Australian Government
was not being sent at due
time due to bad network
connection
Maintaining of proper
internet connectivity during
the timing of sending of
mail.
Project Manager
01 Dec
2019
Bad network connectivity
and poor signal strength
during video conferencing
Ensuring that signal strength
is maintained during
meeting times.
Australian
Government
12 Dec
2019
Bad demonstration of
project progress during
meetings
Presentation should be
prepared in advance and
should be reviewed
properly.
Project Manager

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References
Dwivedi, Y. K., Wastell, D., Laumer, S., Henriksen, H. Z., Myers, M. D., Bunker, D., ... &
Srivastava, S. C. (2015). Research on information systems failures and successes: Status
update and future directions. Information Systems Frontiers, 17(1), 143-157.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Too, E. G., & Weaver, P. (2014). The management of project management: A conceptual
framework for project governance. International Journal of Project Management, 32(8),
1382-1394.