Project Management Assignment: City Towers IT Infrastructure

This project management assignment presents a comprehensive analysis of project management principles applied to a real-world scenario. Task 1 covers fundamental concepts such as project characteristics, scope statements, Gantt charts, critical paths, budget development, risk responses, and quality methods. Task 2 focuses on the development of an IT and communication infrastructure for City Towers, detailing project scope, objectives, lifecycle, timeline, required resources, budget, and potential challenges. The assignment includes a detailed project timeline, Work Breakdown Structure (WBS), and Gantt chart, providing a practical guide for project execution. The report outlines the various phases of the project, from initial discussions and preparation to execution, testing, and review, culminating in project closure. This assignment is designed to demonstrate a solid understanding of project management methodologies, resource allocation, and risk mitigation within a practical context.

Running Head: PROJECT MANAGEMENT
SIM335: Managing Project
Name of the Student
Name of the University

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Table of Contents
Task 1...............................................................................................................................................2
Characteristics of Project.............................................................................................................2
Scope Statement...........................................................................................................................3
Gantt Chart and Critical Path.......................................................................................................3
Development of Project Budget...................................................................................................4
Responses to Risk in Project Management..................................................................................4
Quality Methods..........................................................................................................................5
Task 2...............................................................................................................................................6
2.1 Introduction............................................................................................................................6
2.2 Project Scope and Objectives................................................................................................6
2.3 Project Life Cycle..................................................................................................................7
2.4 Project Timeline.....................................................................................................................7
2.5 Required Personnel and Necessary Skills............................................................................11
2.6 Project Budget.....................................................................................................................12
2.7 Administration and Control Problems.................................................................................16
2.8 Conclusion...........................................................................................................................16
Bibliography..................................................................................................................................17
Appendices....................................................................................................................................19
Appendix 1: WBS of the City Towers Project..........................................................................19
Appendix 2: Gantt Chart of the City Towers Project................................................................20

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Task 1
Characteristics of Project
There are six main characteristics of a project. These characteristics are discussed as
follows.
Characteristic 1 – Generally, the target of a project is the client i.e. one organization
conducts a project for the benefit of another organization in exchange of return benefits (may or
may not be monetary).
Characteristic 2 – Any project, however large scale it is, is always temporary. This is
because the project has definitive start and end dates and must be completed within the specific
time period. The benefits of the project can, however, be almost permanent considering the long
term plan for the organization.
Characteristic 3 – Any project has a set of specific requirements that must be fulfilled
within the overall duration of the project.
Characteristic 4 – A project is mostly a one-time venture as in most of the cases, a
project is not repeated twice in the organization.
Characteristic 5 – A project cannot be considered as a business although it appears to be
so. The project can called as a part of improvement process that is executed for a particular
objective within the operations of an organization.
Characteristic 6 – A project can be cross-functional or even cross-organizational
depending on the type, objective and nature.

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Scope Statement
A scope statement of a project is defined as a summarized and brief statement that
defines the boundary or limit of a project. When a project scope statement is defined, it should be
ensured that all the project deliverables are fulfilled within the boundary as defined by the scope.
A scope statement is necessary in a project in order to ensure the management team as a
clear idea regarding the actual nature and requirement of the project. Furthermore, from the
project scope statement, other attributes of a project plan like objectives, deliverables, high level
requirements, constraints, assumptions and milestones can be determined and defined.
Gantt Chart and Critical Path
The Gantt chart is plotted as shown in the following diagram.
Figure 1: Gantt Chart of the Given Project
(Source: Created by Author)
From the Gantt chart, it is found that critical path of the project is (acf).
The total duration of the project is 11 days.

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Development of Project Budget
While developing a project budget, there are a number of factors that need to be
considered. These factors described as follows.
Material Costs – Depending on the nature of the project, a list of material resources need
to be developed that will be utilized during the execution of the project. After the resources are
defined, the overall costs are to be estimated from the unit costs of the materials. For example, if
the project requires 20 kg bricks, the cost should be estimated as the cost of 1 kg bricks
multiplied by 20. In some large scale projects, when the purchase of materials are done over a
long period of time (months / years), market changes are also considered during estimation of
material costs.
Human Resource Costs – The human resource costs are generally estimated using the
unit salaries of the stakeholders and other personnel involved in the project multiplied by the
amount of effort (working hours) they will provide in the project.
Other Costs including Buffer Budget – There are some miscellaneous costs that are also
included within the project. Furthermore, a buffer budget is kept (approx. 20% of the total
budget) for contingency purposes.
Responses to Risk in Project Management
There are several types of responses to risks that are chosen and applied depending on the
type and nature of the risks. These are listed as follows.
Accept – Risks are accepted and proper plan is made to ensure the risks do not have
negative impacts on the project.

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Mitigate – Risks are mitigated using suitable management strategies.
Avoid – Avoid facing the risks using appropriate strategies.
Transfer – Transfer the risks to a different party or personnel.
Quality Methods
Project quality methods are used in order to ensure the end product of the project fulfill
the organization’s quality standards. Project evaluation is a quality method in which the entire
project is reviewed before closing in order to identify any lack of quality in the outcome.
Monitoring and control is another method that is conducted throughout the project to ensure the
quality standards are met. Monitoring and control is the best method as it is done throughout the
course of the project without the need for additional costs of change management.

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Task 2
2.1 Introduction
This report is based on proposal of list of activities required for the installation of IT and
communication infrastructure for City Towers. As per the requirement of City Towers
management, a detailed IT infrastructure needs to be developed along with a working
communication system for the staffs of the hotel.
Based on the requirements of the project, the activities required have been outlined in this
report along with proposed budget, schedule and human resources required for project execution.
2.2 Project Scope and Objectives
The main scope of the project includes the development of a detailed IT infrastructure for
City Towers that in turn includes the following components.
i. A website of the City Towers along with business portal
ii. A system infrastructure on which the IT will be integrated at City Towers
iii. IP phones for inter-department communications
iv. Online chat system for internal staffs and management
Hence, of the objectives of the project are developed as follows.
 To allow the company to operate a reliable and strong IT setup
 To allow the staffs of the company to communicate among themselves and the
customers

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 To allow customers to view the hotel services and also make online booking in
advance
2.3 Project Life Cycle
Like any project, this project also has a specific life cycle that must be followed in the
right order. The life cycle of this project will include the following phases.
Discussion Phase – This phase involves the discussion between the authority and project
manager regarding the requirements of the project. The milestone of this phase is finalization of
the project.
Preparation Phase – This phase involves preparation for the project including
appointment of stakeholders including specification of all the requirements of the project. The
milestone of this phase is approval of the system architecture design.
Initiation Phase – This phase involves the conduction of various activities like project
charter development, risk assessment and management, quality management and others. The
milestone of this phase is proceeding to the project execution.
Execution Phase – This is the main phase of the project is which the system is designed,
developed and tested. The milestone of this phase of the project is handover of the system to the
authority.
Closing Phase – In this phase, the entire project is reviewed, payments completed and the
project is closed. The milestone of this phase is stakeholder sign off and closing.

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2.4 Project Timeline
The proposed timeline of the project along with the list of activities is shown in the
following table.
WBS Task Name Duration Start Finish
0
Development of IT and
Communication Infrastructure
for City Towers
145 days Mon 4/1/19 Fri 10/18/19
1 Initial Discussions and
Project Proposal 18 days Mon 4/1/19 Wed 4/24/19
1.1 Discussion with City Towers
Authority Regarding the Project 5 days Mon 4/1/19 Fri 4/5/19
1.2 Outline the Requirements of
the Project 2 days Mon 4/8/19 Tue 4/9/19
1.3 Create a List of IT
Specifications for City Towers 2 days Wed 4/10/19 Thu 4/11/19
1.4 Develop Project Proposal 5 days Fri 4/12/19 Thu 4/18/19
1.5 Submit Project Proposal to
Authority 1 day Fri 4/19/19 Fri 4/19/19
1.6 Receive Approval on the
Proposal 2 days Mon 4/22/19 Tue 4/23/19
1.7 Discuss Project Budget 1 day Wed 4/24/19 Wed 4/24/19
1.8 Finalize the Project 0 days Wed 4/24/19 Wed 4/24/19
2 Project Preparations 20 days Thu 4/25/19 Wed 5/22/19
2.1 Develop a Project
Management Team 5 days Thu 4/25/19 Wed 5/1/19
2.2 Appoint Stakeholders in the
Team 1 day Thu 5/2/19 Thu 5/2/19
2.3 Define Roles within the Team 1 day Fri 5/3/19 Fri 5/3/19
2.4 Call Team Meeting 1 day Mon 5/6/19 Mon 5/6/19

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Regarding the Project
2.5 Specify All Requirements of
the Project 1 day Tue 5/7/19 Tue 5/7/19
2.6 Prepare a List of Hardware to
be Purchased 2 days Wed 5/8/19 Thu 5/9/19
2.7 Prepare List of Software to be
Purchased 2 days Fri 5/10/19 Mon 5/13/19
2.8 Prepare Infrastructure Design
for the City Towers IT 5 days Tue 5/14/19 Mon 5/20/19
2.9 Validate the Design 2 days Tue 5/21/19 Wed 5/22/19
2.10 Receive Approval for the
Design 0 days Wed 5/22/19 Wed 5/22/19
3 Project Initiation 21 days Thu 5/23/19 Thu 6/20/19
3.1 Define Scope of the Project 1 day Thu 5/23/19 Thu 5/23/19
3.2 Define Project Objectives 1 day Fri 5/24/19 Fri 5/24/19
3.3 Determine Total Final Budget
for the Project 2 days Mon 5/27/19 Tue 5/28/19
3.4 Determine Schedule for the
Project 2 days Wed 5/29/19 Thu 5/30/19
3.5 Assess Risks Associated with
the Project 3 days Fri 5/31/19 Tue 6/4/19
3.6 Prepare Mitigation Plan for
the Projects 4 days Wed 6/5/19 Mon 6/10/19
3.7 Prepare Quality Standard for
the Project 2 days Tue 6/11/19 Wed 6/12/19
3.8 Procure Budget for the
Project 2 days Thu 6/13/19 Fri 6/14/19
3.9 Contact Procurement
Department for Resources 1 day Mon 6/17/19 Mon 6/17/19
3.10 Hire System Developers 3 days Tue 6/18/19 Thu 6/20/19
3.11 Proceed to the Project 0 days Thu 6/20/19 Thu 6/20/19

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4 Project Execution 76 days Fri 6/21/19 Fri 10/4/19
4.1 Resource Procurement 6 days Fri 6/21/19 Fri 6/28/19
4.1.1 Purchase Necessary
Hardware 4 days Fri 6/21/19 Wed 6/26/19
4.1.2 Purchase Necessary
Software 2 days Thu 6/27/19 Fri 6/28/19
4.2 System Architecture
Development 40 days Mon 7/1/19 Fri 8/23/19
4.2.1 Develop System
Architecture Prototype 10 days Mon 7/1/19 Fri 7/12/19
4.2.2 Integrate System Functions 10 days Mon 7/15/19 Fri 7/26/19
4.2.3 Initial Testing of the System 5 days Mon 7/29/19 Fri 8/2/19
4.2.4 Develop Final System
Architecture 15 days Mon 8/5/19 Fri 8/23/19
4.3 Website Development 45 days Mon 7/1/19 Fri 8/30/19
4.3.1 Design Website for City
Towers 15 days Mon 7/1/19 Fri 7/19/19
4.3.2 Design Website Interface 5 days Mon 7/22/19 Fri 7/26/19
4.3.3 Integrate Website Features 5 days Mon 7/29/19 Fri 8/2/19
4.3.4 Coding 10 days Mon 8/5/19 Fri 8/16/19
4.3.5 Design and Development
Business Portal 10 days Mon 8/19/19 Fri 8/30/19
4.4 Communication System
Installation 12 days Mon 7/1/19 Tue 7/16/19
4.4.1 Install IP Phones 5 days Mon 7/1/19 Fri 7/5/19
4.4.2 Develop Communication
Network 2 days Mon 7/8/19 Tue 7/9/19
4.4.3 Integrate Internal Chat
System in the Employee and
5 days Wed 7/10/19 Tue 7/16/19

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Management Operation Portals
4.5 System Testing 25 days Mon 9/2/19 Fri 10/4/19
4.5.1 Test the Entire System 10 days Mon 9/2/19 Fri 9/13/19
4.5.2 Remove Bugs 5 days Mon 9/16/19 Fri 9/20/19
4.5.3 Address Issues 5 days Mon 9/23/19 Fri 9/27/19
4.5.4 Review the Working of the
System 5 days Mon 9/30/19 Fri 10/4/19
4.5.5 System Handover 0 days Fri 10/4/19 Fri 10/4/19
5 Project Review and Closing 10 days Mon 10/7/19 Fri 10/18/19
5.1 Review the Entire Project 4 days Mon 10/7/19 Thu 10/10/19
5.2 Submit Project Report
Document 4 days Fri 10/11/19 Wed 10/16/19
5.3 Make All Remaining
Payments 2 days Thu 10/17/19 Fri 10/18/19
5.4 Stakeholder Sign Off and
Closing 0 days Fri 10/18/19 Fri 10/18/19
2.5 Required Personnel and Necessary Skills
The list of required personnel, their rates for work and required skill sets are shown in the
following table.
Resource Name Std. Rate Required Skill Set
Project Manager $200.00/hr Expertise in managing and controlling a project
Finance Manager $150.00/hr
Expertise in managing large volumes of budget allocated
for a project