Project Management Project: Analyzing the Australian Storage Facility

This project management assignment presents a comprehensive case study of the Australian Storage Facility, focusing on its implementation plan, management strategies, and performance evaluation. The implementation plan outlines the necessary management structure, organizational style and culture, levels of authority, and essential attributes and skills required for successful project execution. The management plan delves into time, cost, and resource management, utilizing Gantt charts and cost breakdowns to illustrate these aspects. The project performance evaluation section highlights key performance indicators such as financial, schedule, and quality metrics to assess the project's success. The assignment concludes with a discussion on project closure, summarizing the key learnings and outcomes of the project.

Running head: PROJECT MANAGEMENT
Case Study- Australian Storage Facility
Name of the Student
Name of the University
Author’s Note

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Table of Contents
1. Implementation Plan..............................................................................................................2
2. Management Plan...................................................................................................................4
3. Project performance evaluation............................................................................................10
4. Project closure......................................................................................................................12
References................................................................................................................................15

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1. Implementation Plan
The conditions that are generally needed for the implementation of Australian
Storage facility is elaborated below:
Management structure: The management structure plays a vital role in
implementing the project. It is identified that the organization utilizes projectised
management structure for the implementation of Australian Storage facility. According to
projectised management structure, the project manager holds the entire authority for the
project and they are generally responsible of prioritizing project, applying project resources
as well as helps in directing the project team members within their work so that they can
work effectively within the project for finishing it within the expected deadline (Mir &
Pinnington, 2014). The team members of the project “Australian Storage facility” mainly
report to the manager in context to any type of complexities or problems that they are facility.
After the project is completed, the project manager engages in re-assigning the project
resources so that it can be utilized for some other project. In addition to this, it is found that
the project manager helps in managing as well as handling each of the activities of the project
quite effectively (Schwalbe, 2015).
Style and culture: It is stated by Hornstein (2015) that the culture of the organization
is mainly related with the project success rate in context to training process, time
management as well as management style of the project. It is found that the culture as well as
organizational style of the multinational organization generally comprises of motivation,
social norms, risk tolerance, reward system as well as shared mission and vision (Kerzner,
2017). All this factors plays a significant role in the implementation of Australian tank
facility effectively within the expected budget and time.

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Levels and boundaries for authority and autonomy: There are number of
boundaries as well as levels for project authority so that the entire work associated with the
project can be effectively completed. As per the project needs and requirements, the entire
work of the project is divided into number of project departments and every project
department has a leader who takes the responsibility of handling as well as managing the
entire work that is associated with that department (Sears et al., 2015). It is found that team
division is mainly done, as all the team; members are not skilled and experienced in every
field of the project.
Attributes: For implementing the storage facility in a quite easier as well as
successful manner, it is necessary to use some of the key attributes by the project manager
(Svejvig & Andersen, 2015). It is quite necessary for the team members of the project to
define the project scope quite clearly so they does not face any type of problem in
understanding project requirements (Todorovic et al., 2015). It is very much necessary to
elaborate the project resources, which are needed for implementing the Australian Storage
facility within the expected budget and time. Proper training facility must also be given for
the team members of the project.
Personal skills: The personal skills of the project stakeholders generally creates a
positive impact in implementing the project successfully within the expected deadline. The
various types of personal skills that are generally required include communication, risk
management, leadership, cost management, ability of project quality management and more
(Joslin & Muller, 2015). If the project managers can be able to handle the project activities
successfully then it is expected that the project will be completed within the expected time. In
addition to this, it is very much important for the project team members to be skilled in
problem solving (Sanchez, 2015). Furthermore, it is analyzed that essential skills of project

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management must be present in every team member of the project as these skills generally
drive the entire project towards success (Too & Weaver, 2014).
Project team characteristics: The team that helps in implementing the storage
facility of Australia must have some important characteristics like influential, skilled,
experienced, motivational as well as dependable (Chih & Zwikael, 2015). All this
characteristics plays an important role in implementing the Storage facility within the
expected time. The team members also communicate well with other members of the project
so that they can be able to manage the project work effectively (Marcelino-Sadaba et al.,
2014).
2. Management Plan
The Australian Storage tank facility implementation will be managed by reflecting on
four different project aspects, which are elaborated below:
Time: Time management is mainly defined as an ability of planning as well as
organizing the project time that is provided for finishing the project successfully. It is found
that proper time management generally assists in enhancing the project effectiveness and for
managing the project time effectively, it is quite significant to use proper tools as well as
techniques (Conforto et al., 2014). In this project, Gantt chart is mainly utilized for planning
as well as scheduling project. It is identified that due to the utilization of Gantt chart in the
project of Australian storage Facility implementation, the project team members can be able
to access the duration of the project. The Gantt chart that is developed for the Australian
Storage facility project is mainly designed in proper timeline format so that the timing of the
project activities can be successfully visualized over time (Kucharska & Kowalczyk, 2016).
The Gantt chart for Australian Storage facility that is used for time management is provided
below:

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Figure 1: Gantt chart
(Source: Created by Author)

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Figure 2: Critical path
(Source: Created by Author)

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Cost: Cost management is considered as one of the process that helps in controlling
as well as planning the budget that is associated with the project “Australian Storage
Facility”. Cost management mainly comprises of activities like budgeting, financing,
planning as well as managing the project cost that is generally approved for finishing the
project “implementation of Australian Storage facility” (Eskerod, Huemann & Savage, 2015).
It is identified that for managing the project cost it is quite important to utilize proper tools
and techniques. It is found that the cost of the project can be easily managed by estimating
the budget properly and by using proper cost control methods (Badewi, 2016). The actual
cost associated with the project must be properly recorded and the metrics of cost
management should be calculated after the end of each reporting period. The cost for the
project “Australian Storage facility” is provided the table below:
Task Name Duration Resource Names Cost
Repairing Australian
Storage facility
80 days $34,864.00
Project initiation 16 days $1,424.00
Development of
business case
5 days Project planner $360.00
Determining
project feasibility
3 days Project manager $240.00
Establishing charter 4 days Project manager $320.00
Appointing project
team members
3 days Site planner $216.00
Reviewing
initiation phase
4 days Site planner $288.00

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Milestone
1:Project initiation
completion
0 days $0.00
Project Planning
phase
21 days $3,536.00
Developing plan for
the project
7 days Project manager $560.00
Resource plan
development
6 days Project planner $432.00
Financial plan
development
7 days Business analyst $392.00
Testing project
quality
8 days Project manager, Business analyst $1,088.00
Acceptance plan
development
7 days Project manager, Project planner $1,064.00
Milestone
2:Planning phase
completion
0 days Project manager, Project planner $0.00
Project execution
phase'
38 days $29,368.00
Developing
agreement
12 days Project contractor $672.00
Setting different
project issues'
14 days Site supervisor $560.00

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Developing
financial agreement
12 days Project contractor $672.00
Project preparatory
work completion
14 days Site planner $1,008.00
Development of
project strategies
9 days Site supervisor $360.00
Development of
strategies for resolving
issues
12 days Site planner $864.00
Adjusting project
activities
13 days Project contractor $728.00
Project repairmen
completion
13 days Site planner, Material cost[1] $17,104.00
Project related
activities completion
12 days Project planner $864.00
Tank repairing 12 days
Project contractor, Site supervisor,
Miscellaneous[1]
$4,232.00
Determining
completed work
8 days Project contractor, Site supervisor $768.00
Closure of project
related issues
12 days Project contractor, Site planner $1,536.00
Milestone3 :Completi
on of project
0 days $0.00

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execution phase
Project closure
phase
5 days $536.00
Releasing resources 3 days Project planner $216.00
Financial reporting 2 days Project manager $160.00
Reviewing entire
project
2 days Project manager $160.00
Milestone 4:
Project closure phase
completion
0 days Project planner $0.00
Resources: Resource management is defined as a project in which proper as well as
careful planning of the resources of the project are done. It is found that there are number of
types of resources like human resources, financial resources as well as materials resources
that are needed to be properly managed by utilizing proper techniques as well as tools
(Calvo-Mora, Navarro-Garcia & Perianez-Cristobal, 2015). It is identified that resource
histogram is one of the useful tool that is utilized for managing the resources of the project.
By utilizing the resource histogram, one can be able to view the resources and can be able to
analyze whether the resources of the project are properly allocated or over allocated
(Costantino, Di Gravio & Nonino, 2015). The resource histogram that is utilized for
managing the resources of the project “implementation of Australian Storage tank” are
provided in the table below:

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Project
manager
Site
supervisor
Project
contractor
Business
analyst
Project
planner
Site planner
0 hrs
100 hrs
200 hrs
300 hrs
400 hrs
500 hrs
600 hrs
Actual Work Remaining Work Baseline Work
Figure 3: Resource histogram
(Source: Created by Author)
3. Project performance evaluation
In order to analyze whether the project “Australian Storage facility” is able to achieve
its goals and objectives, it is very much necessary to use proper key performance indicators.
It is stated by Fernandes, Ward & Araujo (2015) that key performance indicator is mainly
referred as one of the quantifiable measure that is generally utilized for elaborating the
project success. It is considered as one of the technique of performance measurement that
mainly assists in understanding how the project “Australian Storage facility” is performing
(Pollack & Adler, 2015). The key metrics that are generally used for determining that
whether the project has achieved its goals and objectives are mainly elaborated below:
Financial metrics: If the project of Australian storage facility is implemented within
the assumed budget then it is analyzed that the project is successful. It is found that
appropriate financial analysis are mainly needed for determining the profit that is achieved by
the multinational oil company (Chih and Zwikael, 2015) Budget variances must be calculated

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for making sure that the entire project is on the track and thus the project will be finished
successfully within the assumed budget. It is found that finishing project within the expected
budget is considered as one of the vital step that generally reflects that the project is able to
achieve its objectives as well as goals.
Schedule metrics: If the project manager of the project “Australian Storage facility”
is able to finish the entire project within the expected deadline that is mainly estimated during
the initiation phase of the project then the project is found to be successful. It is analyzed that
in order to determine whether the project is finished within the time or not it is very much
important to utilize schedule variance of the project (Eskerod, Huemann & Savage, 2015).
With the help of schedule variance, the project managers can be able to know whether the
project will be finished within time or it is out of the estimated timeframe.
Resolving challenges: If the challenges that is associated with the project is resolved
then it can be analyzed that the project is successful. It is found that proper implementation of
storage facility will be advantageous in resolving the issues as well as challenges of the
multinational oil company (Svejvig & Andersen, 2015). Furthermore, the project assists in
providing proper facility of saving money $20,000, per month to the oil company that so that
they do not have invest in the environmental fines as the tanks of oil s are repaired
successfully.
Quality metrics: It is very much necessary to finish the project within the expected
budget and time without compromising the project quality. If the project is finished without
compromising the project quality then the project is analyzed to be successful. For analyzing
whether the project quality is achieved it is very much important to undertake proper analysis
on project quality (Kucharska & Kowalczyk, 2016). In addition to this, it is analyzed that

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managing quality of the project is one of the significant tasks before the project managers for
achieving the goals as well as project objectives.
4. Project closure
The steps that are required for closing off the project are provided in the table below:
Project closure checklist: The project closure checklist helps in confirming that all
the tasks as well as activities that are associated with the project is finished (Joslin & Muller,
2015). The closure checklist for the project “Australian Storage Facility” is provided below.
Task Name Finish Status
Development of business case
Fri 05-01-18
Completed
Determining project feasibility Wed 10-01-18 Completed
Establishing charter Tue 16-01-18 Completed
Appointing project team members Mon 15-01-18 Completed
Reviewing initiation phase Mon 22-01-18 Completed
Developing plan for the project Wed 31-01-18 Completed
Resource plan development Thu 08-02-18 Completed
Financial plan development Fri 09-02-18 Completed
Testing project quality Tue 20-02-18 Completed
Acceptance plan development Tue 20-02-18 Completed
Developing agreement Thu 08-03-18 Completed

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Setting different project issues' Mon 12-03-18 Completed
Developing financial agreement Mon 26-03-18 Completed
Project preparatory work completion Wed 28-03-18 Completed
Development of project strategies Fri 23-03-18 Completed
Development of strategies for resolving issues Wed 28-03-18 Completed
Adjusting project activities Thu 12-04-18 Completed
Project repair completion Thu 12-04-18 Completed
Project related activities completion Fri 13-04-18 Completed
Tank repairing Tue 10-04-18 Completed
Determining completed work Mon 09-04-18 Completed
Closure of project related issues Fri 13-04-18 Completed
Releasing resources Wed 18-04-18 Completed
Financial reporting Fri 20-04-18 Completed
Reviewing entire project Fri 20-04-18 Completed
Realising resources: After the project is completed, the resources that are
assigned to the Australian Storage facility is mainly released so that it can be utilized within
some other project. It is analyzed to be one of the vital step of project closure (Chih &
Zwikael, 2015).
Celebrating success: The project team must be rewarded for their contribution
within the project as they have successfully finished the project within the expected budget

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and time (Eskerod, Huemann & Savage, 2015). This step is found to be one of the important
step as it generally helps in planting seeds that generally bloom later when the project
manager will work within some other project with those team members.
The steps that taken after the project is elaborated below:
Post project review: It is found that post preview is undertaken after the entire
project is completed for ensuring that the activities that are associated with the project is
finished successfully within the time and budget that is assumed (Fernandes, Ward & Araujo,
2015). It is generally undertaken for reflecting that the project has achieved its goals as well
as objectives.
Documentation: After proper review of the project, it is quite important to document
the entire project properly so that it can be utilized whenever necessary. It is found that
documentation within the project is mainly done as one of the legal procedure that generally
helps in illustrating the outcomes as well as results of the entire project (Pollack & Adler,
2015).

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References
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knowledge management and key business results through the EFQM excellence
model. International Journal of Project Management, 33(8), 1638-1651.
Chih, Y. Y., & Zwikael, O. (2015). Project benefit management: A conceptual framework of
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