Detailed Analysis of the Bucks Student Union Festival Project Report

This report presents a comprehensive analysis of the Bucks Student Union Festival project, covering key aspects of project management. It begins with an executive summary and an introduction to project management principles. The report compares and contrasts three project management methodologies: Waterfall, Agile, and Spiral, evaluating their advantages and disadvantages. It then delves into the practical application of these methodologies by developing a Gantt chart to calculate the earliest and latest finishing times for project activities. Furthermore, the report analyzes stakeholders, distinguishing between internal and external stakeholders, and describes the work breakdown structure. Finally, it addresses risk analysis, identifying potential risks and outlining risk management strategies. The report draws conclusions based on the findings and includes a list of references.

Bucks Students Union Festival case study
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Executive Summary
The report has summarized about buck student union festival project which analyse the project
brief accordingly. In order to address about overall project where how board of directors, senior
managers participate in the project completion. Furthermore, it briefly includes the critical path
concept which help for calculating the shortage path and also using work break down structure of
entire festivals activities. In additional, it analyse stakeholder management strategies to identify
possible risk that directly affects on the project.
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Contents
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
TASK 2............................................................................................................................................6
TASK 3............................................................................................................................................9
TASK 4..........................................................................................................................................11
CONCLUSION..............................................................................................................................13
REFERENCES..............................................................................................................................14
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INTRODUCTION
Project management is based on the practices of initiating, planning, executing and
controlling the work as a team for achieving the specific goals. It is considered as critical
practice that applies knowledge of process, tool, deliverables, skills and technique to project
activities. it must ensure that solid path to project success by meeting requirements. The primary
aim of project is analyses Bucks student union musical festivals which help for identifying the
different project activities, actions. Therefore, it explores the most effective critical path in the
project to calculate the shortest time if it required. Afterwards, it will analysis stakeholder
management along with project risk table and also developed.
TASK 1
Compare about three project management methodologies, analysis advantage and disadvantage
of project management methodologies.
There are different types of project methodologies discuss in following:
Project Methodologies:
 Waterfall methodology: this type of method is to consider as oldest and well-known
technique in terms of software development. It is an efficient with highly concentration or
documentation, planning the overall requirement of project development. It is widely
used in the project development because it always maintains high quality of services.
there are different phases role played in project development such as design, coding,
planning, testing, analysing and maintenance (Akhmetshin and et.al., 2019). Different
phases are overlapping in water fall model that has completed all task in proper manner.
Figure 1 Water fall model
(Source: Waterfall Methodology. 2018)
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 Agile Methodology: it is based on the process for developing an efficient software which
plays important role in development process model. In Bucks Student’s Union Music
Festival project, it will be adopting the model as per situation where it easily controls the
overall flow of process (Camargo, Galegale and das Neve, 2020). Agile methodology is
the best choice for new software development where it become flexible to select certain
plan. In this way, it provides chance to improve entire process of project and reach to
consumer satisfaction.
Figure 2 Agile model
(Source: Agile Methodology. 2018)
 Spiral Model: It is based on the combination of water fall model as well as iterative. It
mainly starts with design goals and end with the client reviewing progress. It is the most
suitable model in large project because it involves continuous enhancement. The specific
activities are completed through iteration. Sometimes, it can be repeated the process in
spiral until the entire system is built in proper manner.
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Figure 3 Spiral Model
(Source: Spiral Model. 2018)
Advantage and Disadvantage
Advantage Disadvantage
Agile Methodology  It is based on high
concentration on the
system application.
 This type of method is
easily adopted by team
members for changing
requirement of project
(Gonzalez-Lopez and
Bustos., 2019).
 Agile methodology is
easy to understand
overall process of
project and also
focused on the
interaction with client,
tools through processes
(Griniece and et.al.,
2020).
 Lack of management
and documentation
control.
Spiral Model  It helps for analysing
high amount of risk
and avoid risk
enhancement.
 It is expensive model
and also require
specific expertise.
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 The model has
provided the early in
software life cycle.
 Sometimes, it is not
suitable for low risk
projects.
Waterfall Methodology  It is useful for saving
time at the time of
development. it always
focused on the design
patterns (Griniece and
et.al., 2020).
 It is based on the step
by step process for
consideration of cost,
time and resources.
 This type of
methodology has
specified the real-life
project. It will not
easily change the
linear model (Griniece
and et.al., 2020).
 Sometimes, Waterfall
methodology is not
suitable for ongoing
project.
Table:1
TASK 2
Develop the diagram for calculating earliest finishing time and latest finishing time.
As per case study, it can be identified the critical activities in project such as auditions,
Advertising to cast, budget approval, performance, cash rehearsal.
Task Name Duration Start Finish Predecessors
Music Festival
Budget Approval 1 day Thu 3/12/20 Thu 3/12/20
Hire Publicity Director 14 days Fri 3/13/20 Wed 4/1/20 2
Hire Set Designer 14 days Fri 3/13/20 Wed 4/1/20 2
Hire Place For Auditions 7 days Thu 4/2/20 Fri 4/10/20 3
Advertising To Hire Crew
and Cast 7 days Thu 4/2/20 Fri 4/10/20 3
Hire Production &
Publicity Crew 28 days Mon 4/13/20 Wed 5/20/20 5,6
Set Designed and Built 42 days Thu 5/21/20 Fri 7/17/20 4,7
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Train Production Crew 12 days Thu 5/21/20 Fri 6/5/20 4,7
Auditions To Hire Cast 2 days Mon 4/13/20 Tue 4/14/20 5,6
Cast Rehearsal 84 days Wed 4/15/20 Mon 8/10/20 10
Hire Orchestra 7 days Fri 3/13/20 Mon 3/23/20 2
Music 7 days Tue 3/24/20 Wed 4/1/20 12
Photograph Cast And
Crew & Collect
Biographies
35 days Thu 5/21/20 Wed 7/8/20 7,10,12
Enter Information Into
Computer 1 day Thu 7/9/20 Thu 7/9/20 14
Printing 5 days Fri 7/10/20 Thu 7/16/20 15
Develop an Advertising
Plan 7 days Thu 5/21/20 Fri 5/29/20 7
Advertising Media 21 days Mon 6/1/20 Mon 6/29/20 17
Orchestra rehearsal 4 days Thu 4/2/20 Tue 4/7/20 13
Order Costumes 7 days Wed 4/15/20 Thu 4/23/20 10
Costume Parade and
Alterations 5 days Mon 7/20/20 Fri 7/24/20 8,20
Dress Rehearsal 1 day Tue 8/11/20 Tue 8/11/20 9,11,19,21
Performance 10 days Wed 8/12/20 Tue 8/25/20 16,18,22
closure 1 day Wed 8/26/20 Wed 8/26/20 23
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Gantt chart
Critical Path
It is a process or technique by using algorithum that help for scheduling and modelling a
series of activities (Griniece and et.al., 2020). Generally, it mainly applied in the project
management for completing task in specific time intervals. Through case study, it is calculating
the diagram for identifying shortage path( Griniece and et.al., 2020).
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10

+ + ……………………+
1+2+3+5+7+17+18+6+10+11+20+4+8+21+9+22+23+24+12+13+19+14+15+16
=300 days
TASK 3
Analyse about stakeholder and identify internal as well as external stakeholder, describe about
work break down structure.
Stakeholder analysis is a sequential process of identifying the people before project starts,
grouping them in properly. It can be determined on the basis participation, interest which always
influence in project (Kerzner, 2019). There are different types of stakeholder participate in the
project development such as project manager, employee, train production crew, directors,
customer. Developer, marketing manager, photographer. These are different stakeholders that
plays important role in project for managing overall process in step by step manner (Griniece and
et.al., 2020).
Internal Stakeholder
 Directors
 Customer
Developer
 marketing manager
 photographer
External stakeholder
 Sponsor
 Government
 Social community
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Figure 4 Stakeholder analysis
(Source: Stakeholder Matrix. 2018)
Work break down structure
It is based on the multi-level framework that help for arranging data into graphical
format, which consists of different element (Langer, 2020). In this way, it accomplishes for
establishing relationship between one or more entities. WBS is mainly representing into logical
diagram of Bucks musical festivals.
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Overall approved Budget
Designer Publicly directorOrchestra
Rehearsal
Music
Dress
Rehearsal
Develop
advertising
plan
Set design Train
production
Production public crewEnter informationPrinting