Project Management Plan: Construction of a New Building Project Report

This project management plan outlines the key elements for constructing a new building, emphasizing project goals, stakeholder management, and risk mitigation. The plan includes a detailed stakeholder analysis, defining engagement strategies for various stakeholder groups. It sets SMART objectives to ensure the project's timely and within-budget completion, supported by a work breakdown structure (WBS) to manage tasks efficiently. The document addresses risk management through a risk register, identifying potential issues and mitigation strategies. Additionally, it incorporates a Gantt chart for activity scheduling, providing a visual timeline for project execution. The plan underscores the importance of communication, with a structured communication plan to keep stakeholders informed throughout the project lifecycle.

Project Management
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Table of Content
Contents
Contents...........................................................................................................................................2
INTRODUCTION...........................................................................................................................3
Main Body.......................................................................................................................................3
Project Management Plan............................................................................................................3
Project Execution Challenges........................................................................................................15
CONCLUSION..............................................................................................................................15
REFERENCES..............................................................................................................................15
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INTRODUCTION
Project management is the process of planning, organising and managing resources to
bring about the completion of project goals plus objectives (Akkermans and et. al., 2020). The
main challenge that is undertaken by the project manager is to achieve the project goals and
objectives while minimising the constraints. It is the application of knowledge, skills, tools and
techniques to project activities so as to meet the expectations of stakeholders. It involves the
development of project management plan which specify several aspects such as requirement of
resources, accomplishment of project, preparation of budgets, duration of project and so on.
Main Body
Project Management Plan
The project management plan is a written document that define the method of carrying
out the project within a limited duration of time as proper planning need to be done regarding the
scope, cost, goal and timeline of a project (Bjorvatn and Wald, 2018). The project manager
emphasises on tracking the overall activities and engaging the stakeholders so that better
decision could be taken. The significant aspect of project is to complete a specific task in a
proper manner as it follows a proper sequence of activities which determine the overall accuracy
and efficiency of a project. In addition to this, the event which is considered here is to construct a
building so that better image would be reflected and provide a greater prosperity of success in
future. This would enhance the company to create a vast expansion and generate greater revenue
so it plans to shift its employees and staff in a workplace and also it provides an enormous
opportunity to generate multiple streams of revenues by emphasising on modernisation and
diversification. There are different aspects or elements of project management plan which are
elucidated below:
Stakeholder analysis:
This analysis assists in determining the interest of individual towards the project which
involve division of work on the basis of their level of interest and also, they address conflicts by
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listening their issues so that they could ensure transparency and smooth operations of a firm
(Chawla and et. al., 2018). Gaining an insight support from stakeholders and external users
would help in determining the availability of resources and also aids in improving the quality of
project by discussing them with relevant fact and figures as it helps in successful completion of
project in a respective time period.
High power plus high interest: These are most precious stakeholders who are given an
utmost priority as they take active part in core activities of an organisation. The reason that they
develop more interest is that they put their maximum efforts in fulfillment of task. The categories
involve in this are the owners, senior executives, managers and managing directors.
Low power but high interest: It is necessary that stakeholders has to keep themselves
updated so as to make ensure that there is not arrival of issues or any sort of problems to them.
Stakeholders covered in this category are suppliers as well as subordinates.
High power but low interest: The stakeholders tends to generate maximum output while
making their customers satisfied but excessive use of same message and communication with
them would develop low interest among them. Example of such stakeholder category are
investors, customers as well as trade associations.
Low power plus low interest: In this, people are not much bothered about their work and
lacks clarity in communication as the information are passed to them on periodically. the
examples are many such as security guard, sweepers, and so on.
Communication plan
Hence, it can be determined that the engagement of stakeholders in decision making
would take place from time to time in order to make ensure that they are assured about the
completion of the project (Farashah, Thomas and Blomquist, 2019). A basis communication plan
is presented as follows:
Stakeholder Name Engagement Channel Frequency
Owners, Managing director,
Senior authority
Manage Closely E mails, personal
meetings
On a regular basis
Buyers, Sponsors To make them feel
satisfied
E mails,
telephonically
Once in a month
Suppliers as well as To keep them Video conferencing, On a weekly basis
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subordinates updated regular meetings
Sweepers plus Guard Less Effort (Control) Newsletters Once in two
months.
SMART Objectives
The vital purpose of performing this project is to build a new building within set duration
so that it employees could perform the task in a well defined manner and thus provide better
prospects of future (Kerzner, 2019). This improves the overall performance of staff and develop
a competitive spirit among them which in turn generates greater productivity. The major
SMART objectives are presented as follows:
 To ensure that the project is completed on time within six months as per planned budget
that is of £50,000 in order to promote a vast growth of a business prospects.
This project is very crucial as it would assist the firm as well as employees to carry their
activities in a coordinated manner which promotes efficiency plus harmonious environment in a
workplace. Furthermore, the emphasise is that staff would work with zeal and determination so
as to bring positive consequences and thus bring unity of command.
Work Breakdown Structure
It is defined as the process of breaking down of work into small task which cover the
overall scope of a project. In other words, it is defined as deliverable orientation of project
activities which is measurable or any tangible outcome that must be produced to complete the
overall task in a predetermined manner (Layton and Ostermiller, 2017). This work breakdown
structure help in developing controlling and assignment of responsibilities among the team
members in accordance of planned budgeted. The main reason of developing this structure is that
it minimises the chances of overlapping plus duplication of activities which form a proper
hierarchical structure on a workplace. Another significant rationale of using this is that it
provides an assurance that all the elements related to work are included in the work output. The
initial step of creation of WBS is to make an appropriate planning that reflect the way in which
work has to be performed that is broken into small manageable elements as this help in proper
identification of activities (Lee and et. al., 2018). In this, the role of project manager is to
monitor the overall activities so that work would be completed with efficiency and thus result in
positive consequences. Also, this reduce the overall burden and help in completion of even
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complicated task in a short period of time. The work breakdown structure consist of three stages
that is initiation, planning and proper execution and monitoring.
Activity list:
The various activities are undertaken while constructing a building as it is elaborated in a
following manner:
Initiation stage
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 Preparing an estimated roughwork: This is most crucial stage in which the project
manager tends to ascertain the all paperwork which is required for this project such as
drawings, specifications of machinery and equipment, lining up construction contractors
and so on and the most important the approval from clients is necessary so that work
could be started as early as possible.
Planning stage
 Roofing: This is most significant stage in which the overall roofing of building is made as
labours has to be careful in this stage and take proper measurements and scale as this
depict the proper systematic working of operations.
 Plastering: This determine the greatest strength as sufficient time is to be given so that
plaster could be dry as it determines the overall effectiveness and aids in maintaining
proper structure of building. This wall is properly covered with plaster which provide it
with hard surface.
 Structure or layout: The planning related to structure is formed which depict the physical
appearance of a building.
 Electric and plumber work: Once a proper layout is formed, electric work as well as
plumbering is done as proper fitting is done.
 Others: In this, doors and windows are properly framed which create an lasting
appearance and create a overall furnishing of the work. Also, tiles are affixed in kitchen
where staff could have their refreshments.
Execution as well as monitoring
 Miscellaneous activities: After a proper set up of furniture and other equipment’s,
there are various activities which are taken place in this aspect such as water proof of
terrace, wall ceiling and so on in a building.
Risk management
It is better understood as the process of determining as well as identification of risk and
monitoring and combatting the threats on the basis of capital plus earnings (Lock, 2020). For
this, the project manager would prepare a risk management plan risk so that it could identify the
risk earlier and then take necessary precautions accordingly which increase the confidence level
of business to manage and handle such risk more appropriately.
Risk Plan
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In this, the manager would make an efficient planning by identification and determination
of risk which has a direct impact on the project work. With the help of this approach, this assist
in removing all sort of risk and thus could focus on their goals which create a safe environment
in a workplace (McKevitt, Carbery and Lyons, 2017). In case if the risk is identified by the
project manager in an advance, then they could save time and money. The main role of project
manager is to assess the level of risk while managing construction activities and then it would
develop an appropriate strategy accordingly by analysing all factors into consideration. They
would make ensure that the work is done with utmost care by making optimum utilisation of
resources which thus saves time.
Risk Register
Sr no. Risk Likeliho
od
Impact Owner Mitigati
on
Conting
ency
Weighti
ng score
(pre
action)
Weighti
ng score
(post
action)
1 Shortage
of funds
High High Owner There are
several
ways of
eliminati
ng the
risk but
at the
same
time it
require
the
formatio
n of a
proper
planning.
One most
effective
The
project
manager
need to
formulat
e a best
course of
action
among
the
several
alternativ
es
available
so that
they
could
7 out of
10
8 out of
10
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way is
that the
project
manager
should
make
proper
usage of
resources
such as
manpow
er,
materials
and
money.
take
decision
more
effectivel
y plus
efficientl
y.
2 Limited
time
period
Medium High Project
Manager
It would
allocate
the time
in a very
proper
manner
so that
they
could
generate
maximu
m level
of
output.
Making a
proper
schedule
could
help the
company
to
manage
time
efficientl
y.
7 out of
10
8 out of
10
3 Attractiv Low Medium Project The By hiring 8 out of 9 out of
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e and
talented
workforc
e
Manager manager
could
recruit
efficient
and
trained
staff so
that they
would
save time
and cost
in
rendering
training
to them.
This
improve
their
knowled
ge level
and
maximis
e the
overall
efficienc
y.
the most
potential
staff
would
assist the
company
in
rendering
an
effective
growth
of a
company
and aids
in
improvin
g their
knowled
ge base
as they
would
meet the
expectati
ons of
clients in
a best
possible
manner.
10 10
Activity Scheduling
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The activities which are undertaken while conducting this project is ascertained
below:
 Document formalities
 Construction of walls
 Roofing
 Plastering
 Plumber
 Other related work
Gantt chart
A Gantt chart is a vertical graph as it is propounded by Henry Gantt in year 1919 which
show a relation between the time taken for completion of a project. It illustrates the activities
which are taken place as a proper schedule is prepared which help in making proper division of
work in accordance of allocation of time (Owusu, Chan and Shan, 2019). In relation to this, it
provides the necessary information regarding the time duration of starting and finishing of task.
This aids in proper planning and assessing the availability of resources by managing and
monitoring activities in an efficient manner so that there is no sort of confusion and
misunderstanding among them. It involves the procedure of sequence of activities which is to be
followed so that there is no delay in working procedure as otherwise it hampers the overall
performance and thus affect the functioning of a company.
Critical path
Critical path method involves a series of activities which depict that minimum time is to
be taken for completing the operations of a business. Critical path method could be applied
specially in case of research and development as it helps in identification of different project
activities and time duration while performing these activities (Silvius and et. al., 2017). One of
the greatest benefits of using such method is that it avoids the wastage of time, energy and
money on irrelevant matters and render a standard method for communication of project plan,
schedule as well as cost. It establishes a relationship between time plus cost and cost is directly
proportionate to time as it mainly designed for repetition of task. It is considered as a useful
technique which is designed for making planning related to project.
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Budget modelling
Budget discuss the estimated expenditure which is incurred while undertaking a task for a
particular period of time. The budget is prepared for a year as several activity has to be taken
place in a proper manner as it involves several expenses which is to be incurred such as
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registration fee, notary fee and other necessary expenditure are declared independently and also
miscellaneous expense is kept aside. Th first and foremast activity which is performed by project
manager is to make proper judgement about funds and using it judiciously in order to facilitate
smooth conduct of activities. In case of arise of any deviations, the project manager would take
immediate corrective actions so as to avoid any kind of uncertainties in future.
Cash Flow Statement
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This financial aspect is prepared which depict the inflow as well as outflow of cash over a
certain period of time. It aids in identification of resources and determine the overall
disbursement of cash by finance manager in order to maintain efficiency (Turner, 2017). Also,
the firm emphasise on managing the capital in a proper manner and it aids in understanding the
requirement of cash so that work could be performed accordingly. It results in outflow of cash
due to expense incurred in several activities such as plastering, roofing, tile laying and other
miscellaneous work.
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Project Execution Challenges
While implementation and executing the project, there are several challenges that are
being faced by project manager which possess a little bit difficulty in completing the project
work. For instance, shortage of funds would hamper the performance as it led to delay in
activities which affect the overall working procedure. It is necessary that the team members must
be efficient and hard working as they must have advanced knowledge level so that they could
bring desirable outcomes. In a workplace, conflict is inevitable so the project manager must
handle this aspect very calmly so that it could take a right decision very precisely which ensure a
successful completion of a project within a set time frame.
CONCLUSION
From the above information, it can be comprehended that the objectives specified in
project management are clear as project must be undertaken in such a manner which require
efforts and systematic planning which involve time, scope and budget while completion of a
project. It is necessary for project manager to determine the cost money and resources required in
it and work breakdown structure is analysed which determine the division of task into complex
units and also Gannt chart is also discussed in this report.
REFERENCES
Books and Journals
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Akkermans and et. al., 2020. Crafting project managers’ careers: Integrating the fields of careers and
project management. Project management journal. 51(2). pp.135-153.
Bjorvatn, T. and Wald, A., 2018. Project complexity and team-level absorptive capacity as drivers of
project management performance. International Journal of Project Management. 36(6).
pp.876-888.
Chawla, V. and et. al., 2018. The sustainable project management: A review and future
possibilities. Journal of Project Management, 3(3), pp.157-170.
Farashah, A.D., Thomas, J. and Blomquist, T., 2019. Exploring the value of project management
certification in selection and recruiting. International Journal of Project Management. 37(1).
pp.14-26.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
management. John Wiley & Sons.
Layton, M. C. and Ostermiller, S. J., 2017. Agile project management for dummies. John Wiley &
Sons.
Lee, C.Y. And et. al., 2018. Critical review of social network analysis applications in complex
project management. Journal of Management in Engineering. 34(2). p.04017061.
Lock, D., 2020. Project management. Routledge.
McKevitt, D., Carbery, R. and Lyons, A., 2017. A profession but not a career? Work identity and
career satisfaction in project management. International Journal of Project
Management, 35(8), pp.1673-1682.
Owusu, E. K., Chan, A. P. and Shan, M., 2019. Causal factors of corruption in construction project
management: An overview. Science and engineering ethics, 25(1), pp.1-31.
Silvius, A. G. and et. al., 2017. Considering sustainability in project management decision making;
An investigation using Q-methodology. International Journal of Project Management, 35(6),
pp.1133-1150
Turner, J.R. ed., 2017. Contracting for project management. Taylor & Francis.
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