Project Management Report: College Admission Event Strategies

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PROJECT MANAGEMENT

Table of Contents
PROJECT MANAGEMENT..........................................................................................................1
INTRODUCTION........................................................................................................................3
TASK-1...................................................................................................................................... 4
BUDGETARY SYSTEM................................................................................................................4
TIMESCALE............................................................................................................................... 4
OBJECTIVES.............................................................................................................................. 5
APPROACHES............................................................................................................................6
KEY STAFF................................................................................................................................. 6
STAKEHOLDER.......................................................................................................................... 6
TASK-2...................................................................................................................................... 9
TASK-3.................................................................................................................................... 12
TASK-4.................................................................................................................................... 15
A. ROLE OF THE LEADER AND THE IMPROVEMENT OF THE LEADER......................................15
B COMPARING THE METHODOLOGIES...................................................................................15
CONCLUSION.......................................................................................................................... 17
REFERENCES........................................................................................................................... 18

INTRODUCTION
Project management is the process of running the project successfully and achieved the
desired goals in the future. Project management defines the many factors for organizing an
event. Basically, this report is for the students where the students get admission in a good
college with better facilities. This event is organized in the prospective of the students’
awareness about the admission. In this, as a project manager, the case study has to describe
which covers the assignment topic, which is relevant to the event. In this report, the project
manager will explain the risk, hierarchy, management etc. How to provide the initial step for
the organization for achieving the goal. There is a structure of the budgetary system for an
event. The event is going to be organized for the marketing of the college's infrastructure,
improving their weak zones etc. By this, the project manager can be helpful for getting the
information all about the college. Event is organized and what is the basic requirement for
organizing this event so this report covers the basic points (Ramesh, 2012).

TASK-1
BUDGETARY SYSTEM
This is the process of explaining the quantitative plan for the defined period of time is
known as the budgetary system. This includes the revenues, costs, expenses, assets,
liabilities etc. which describes the volumes and sales of the investments. There is a
discussion about the QA higher education (QAHE), who have completed their structure of
the colleges. The budgetary system is playing a very crucial role in the organization. By the
discussion of the budgetary system, the event can attract more students for admission in
the colleges. This system has two structures which are described in a different way. The two
different structure for this system, firstly there is the operational risk where an individual is
responsible for the strategy/task and secondly, an operational plan which includes the
summary of the income and expenditure budget in the system (Balijepally, 2012).
TYPE MARCH APRIL MAY JUNE JULY SUBTOTAL TOTAL
STAFF COSTS 15000 14000 15500 18000 19450 75000 75000
SPONSOR 12000 14000 14300 15550 18850 65000 65000
DECORATION 2200 4500 5500 6000 6500 26000 26000
PLACE 18000 19000 21000 22000 22500 82000 82000
TRANSPORTATION 2000 2200 2600 1500 4200 16000 16000
TIMESCALE
In this, there are the various fields covers for the different purposes for building a strong
structure for the college. There are five major factors, which has described below with Gantt
chart diagram:-
CREATE YOUR SCOPE STATEMENT: - In this, the mission and vision of the projects should be
clear. What needs to be done in the future, what are the goals, what to achieve from this
project, for ex: - QA higher education (QAHE), is a college, this college changes their

teaching way, staff, infrastructure. This has to be done for attracting the students and
getting more admission in the future.
ESTABLISH THE WORK BREAKDOWN STRUCTURE:-This is the process where the structure of
any project is divided into the various components, by which the requirements of the
projects can be understood easily. The various components have different task for the
different fields.
LISTS: - In this there is the discussion about the task which is allocated to the different
person, maintain the schedule through the lists, which is completed or not. Schedules are
very important for maintaining the event because an event cannot be organized by an
individual there is a certain task an event which is completed by the group of an individual.
RESOURCES: - To know about the resources from where the resources will come, what are
the requirement of the project by these resources the project will take a place for the
completion.
BUILD YOUR TIMELINE:-There is a way to build the timeline by using the different ways,
excel, Gantt charts etc. Many directors and the managers use the software for developing
the timeline.
WEEK-1 WEEK-2 WEEK-3 WEEK-4 WEEK-5 WEEK-6
STEP-1 INITIATION
STEP-2 PLANNING
STEP-3 EXECUTING
STEP-4 CONTROLLING
STEP-5 CLOSING
OBJECTIVES
There are the various factors for the assignment for the different purposes which include
the characteristics of the project, why this project takes; the main objective of this project is
to provide the more admission in the college by providing the better staff, infrastructure,

smart teaching style, bets faculty to the students. The main objectives of this case study are
fulfilling the needs of the students by providing better facilities in the college.
APPROACHES
This is the process by which anyone can manage their structure. This is the part of helping
the person in an event to introduce the structure goals, mission, and vision of the
organization. This is playing a very important part of any event. The approaches of this event
are faculty, students, infrastructure, admission etc. This event organized for the purpose of
the admission in the month of September in the QAHE colleges.
KEY STAFF
This is the event which is related to the college, where this event is organized to the
perspective of the management by which the advertisement can be done through the
management. This event is organized only to the students for making aware of the
infrastructure of the college which is the most attractive part for the students. This case
study is relevant to the students, who are going to take the admission in the colleges. In this
case study, there is the problem solver in this event, which is maintained by the perspective
of the students.
STAKE HOLDER
Stakeholders are those which have an interest in your project by which the project can be
given the output. The stakeholders can be project team, managers, customers etc. This is
the process where the hierarchy of the management takes place, which includes all the
names of the top level, their time period, details, partnership etc. There is a way of
understanding the hierarchy of management. This is a very important part for any college,
an organization to know about the stakeholders in the colleges and the structure.

STAKEH
OLDERS
NAME
AUTHORITY CONTACT
PERSON
PHONE,
EMAIL,
ADDRESS
IMPACT INFLUE
NCE
What is
importa
nt?
HOW
THE
STAKEHO
LDER
BLOCK
THE
PROJECT
STRATEGY
FOR
MANAGING
THE
STAKEHOLDE
RS
SPONS
OR
Champion cvb@gmail
.com,
88788-
98756
High High Attracts
the
students
towards
the
college
Impleme
ntation
of the
project
They can
make the
policy for the
marketing
the
admission
DIRECT
OR OF
OPERAT
ION
Advocate mbn@gma
il.com,
87945-
45879
Medium Medium Innovati
ve ideas
Influenci
ng the
sponsor
decisions
Providing the
suggestion to
the colleges
and in the
event also.
PROJEC
T
MANAG
ER
Advocate gjh@gmial.
com,
87707-
18546
High High Managin
g the
event to
deliver
the
Absence
on the
project
time at
the time
of
startup
Involve in
the events

MARKE
TING
MANAG
ER
Advocate xyz@gmail.
com,
98261-
54879
Low Low Providin
g the
marketi
ng tool
used for
this
event.
Not
intereste
d in
doing the
admissio
n in the
college
Taking the
follow up
regularly

TASK-2
Work-breakdown structure (WBS)

PROJECT
INITIATION
Risk covering
Listing
Set budget
Developing skills
EXECUTION
Follow up
Compare with other
Marketing the college
Admission form
CONTROL
Staff management
Expert perforance
Implementation process
Better students
CLOSURE
INFRASTRUCTURE
DEVELOPMENT
E vent should be complete
Admission startsz
Better results
PLANNING Appoint an event manager
Define the Define the Strucvture of the event
Get the students in
Assess the feasibility

The process which is divided into the smaller components is known as the Work –
breakdown structure. This is very helpful for organizing any event because the task is
assigned to each and everyone in the staff. There are five main functions which are divided
into multiple components, which are mention below:-
INITIATION:-This is the initiate level of the WBS, where the multiple tasks are to design for
the different individual in the event of the QA higher secondary. There is an event is going to
be organized for the marketing of the QA higher secondary for this there should be the
proper budget, schedules, risk covering phases and communication skill also be developed
so the event can be organized in the proper manner and also deliver the message for which
this event is organized. This event basically for the awarding the students for better
education in the colleges. Higher education is also organizing the event for a different place
for advertising their college.
PLANNING: - This is very crucial step for the this event which is organized in the prospective
of the students for awaring the better facilities about the QA higher secondary. The
managers plan how to organize the event, what are the structures, who will perform, what
are the steps to take for the event so it conveys the message in the event. There are various
kinds of task takes place in the event. What are the steps which make the event more
attractive towards the students?
EXECUTION:-In this message is to be delivering to the students, proper monitoring to the
event. This is the phase where the updates and follow up taking proper basis. There is the
proper meeting is going the event is organized in a proper manner or not, there are the
certain areas which provide the information of other colleges by which the organizer can
improve their strategy for awarding the students. There should be the proper follow-ups
should be taken from the students, who are interested in the admission in the college.
CONTROL:-In this part of the project management, there should be the proper monitoring
towards their work, staff, performance of the individuals because the event should be the
organized in an attractive way so the students can be more aware and the message is also
delivered to them. In this part, the organizer can do the implementation in the weak zones
of the event. There are the proper staff for managing the task of the event. This is very
helpful for the event organizer because monitoring and audit is a very necessary part of

implementing the situation in the management. There should be the proper utilization of
the resources in the event management (Katz, 2014).
CLOSURE This level includes the conclusion of the above levels. Where the entire necessary
task is to be design for the staff management. This is the part where the manager has the
ideas and participate in implementing the administration, development of the
infrastructure. The closure is the part, where the managers observe all the scenario of the
event and analyse, Is there anything which can be improved in the management.