Project Management Case Study: Planning, Execution, and Analysis

This case study examines project management principles, focusing on the importance of deliverables, project planning, and execution within an organizational context. It highlights how setting clear goals, objectives, and strategic alignment are crucial for successful project outcomes. The case study delves into the challenges faced by project managers, such as communication issues and risk management, and suggests solutions like improving communication, providing training, and developing contingency plans. It emphasizes the significance of key performance indicators, like budget management, and the impact of strategic initiatives on achieving effective results. The study uses examples to illustrate how effective planning, goal setting, and standardized interactions can enhance productivity and customer satisfaction, ultimately leading to the successful completion of projects on time and within budget.

PART B CASE STUDY

Goal is the target which every organisation and people make to achieve their desired
results. The main aim is to fulfil their demands in fixed amount of time. Goals are set for hard
and soft projects (Riol and Thuillier, 2015). It is possible to achieve outcome as per the
individual’s plans.
1. Deliverables of projects:
Deliverable is unique product, outcome or result to complete the work with the help of
proper phase, process and project. Before making any soft project, it is very essential to make
objectives and expect its results. These pre-planning objectives and its results will help the
analyst to analyse internal and external requirements and system constraints. It also assists in
understanding the demands and ways to fulfil it (Rowe, 2015). Further, deliverable of effective
soft projects includes various things like engineering, service and strategic reports. It also
analyses tools, marketing study product prototype etc. to increase the results of the projects.
For soft projects, stakeholder needs, business demands, purpose of the project must be
very clear. Initiation is the very first step in which necessary resources, project scope, cost,
quality is identified. Further, planning is done to work according to it. Finally, all the important
tasks of the projects are scheduled and work is divided among the team members. Further,
precedence diagrams, Gantt charts are developed to properly calculate the overall time in which
whole project can be completed (Chow, Woodford and Lambe, 2014). After completing all the
tasks, execution is done which helps them in delivering best results to the people.
Benefits:
Proper execution of the project will help the organisation to increase their popularity in
the market by successfully completing all the needs and demands of the people. Proper planning,
setting goals and scheduling all the tasks will help project manager to complete their project
before time (Kerzner, 2017). This gives them to recheck their project and make correction if any
error has been deducted.
Key point indicator:
The budget of the project is the key point indicator for completing project and gaining
effective results. This will help them to complete their tasks without facing shortage of any
useful resources. Furthermore, effectiveness in completing the project is very necessary as it
includes the time and money of the organisation. This will bring their efforts in success.
Strategic alignment:
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Strategic initiatives taken by the organisation plays an important role in getting effective
results of their projects. The company has to work on more than one projects as business
environment is growing rapidly. It has to look after labour, diverse skills of their employees,
variety of products and services to increase their productivity. Strategic alignment is very
important to prevent bad consequences of its failure. It is essential to set objectives and their
completion time so that desired outcomes can be obtained (Bhardwaj and Rana, 2016). Project
manager has to look after delivery time, budget and external factors which can affect the soft
running of their projects. It has to include different models which helps them in fulfilling their
strategic plans.
Project planning problem:
Main problem faced by the project manager while developing its project is, its
management and communication challenges. The manager gives direction to each and every
employee at each step so that they can complete their tasks on time. Poor communication and
understanding level of workers has delayed their working operations as misunderstandings had
been generated among them (Over and et.al., 2014). The manager was affected by this problem
as the performance of its project is not providing results according to their expectations.
Another major problem is the management of risks which they have faced during project
development. Learning to deal with and plan for risk is another important piece of project
management. Risk tolerance and its effective management is very essential in managing the work
successfully.
Poor communication gap can be overcome by guiding employees for difficult tasks and
allowing them to discuss their problems with each other. It can provide training and other
essential seminars which help them to complete their tasks on time. This will help them to
increase their productivity and performance (Gerow, Grover, Thatcher and Roth, 2014). Project
manager can take feedbacks and views of their employees which can assist it to understand the
problems of its team members and can take effective steps to increase their performance. Further,
it can deal with the risks by making effective plans. They can lower down the threat by making
contingency plans. They can also ask others for providing and handling complex situations.
Effective solutions can lead to soothe and successful projects.
Specific example of good project planning:
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The organisation can increase their productivity by making effective plans and objectives.
For example: They can set goals and standardize the interaction of their employees with team
leaders and project managers of the company. The manager can minimize the expenditure for
some transactions and work on improving data authenticity (Akroyd, Biswas and Chuang, 2015).
The manager and top management can estimate the results of projects by regulating the
performance and effective relations of their employees with managers. Further, it can set
software products which helps them to automate those regulations. Employees can be trained so
that they can operate all the software products. This will help them to work more accurately and
rapidly.
Secondly, the managers can set up their goals and objectives which can effectively meet
all the needs and demands of their customers. The project manager has to look after all the risks
and challenges and make effective plans which help them to recover all the negative effects of
the threats (King, 2015). This assist them to successfully complete their project on time and
achieve effective and desired results.
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REFERENCES
Books and Journals
Riol, H. & Thuillier, D. (2015). Project management for academic research projects: balancing
structure and flexibility. International Journal of Project Organisation and
Management. 7(3). 251-269.
Rowe, S. F. (2015). Project management for small projects. Management Concepts Inc.
Chow, A. F., Woodford, K. C. & Lambe, N. (2014). Using project deliverables and project
management for timely completion of student projects. Journal of Emerging Trends in
Economics and Management Sciences. 5(3). 323.
Kerzner, H. (2017). Project management metrics, KPIs, and dashboards: a guide to measuring
and monitoring project performance. John Wiley & Sons.
Bhardwaj, M. & Rana, A. (2016). Key Software Metrics and its Impact on each other for
Software Development Projects. ACM SIGSOFT Software Engineering Notes. 41(1), 1-4.
Over, P. & et.al., (2014, November). Trecvid 2014--an overview of the goals, tasks, data,
evaluation mechanisms and metrics. In Proceedings of TRECVID (p. 52).
Gerow, J. E., Grover, V., Thatcher, J. B., & Roth, P. L. (2014). Looking toward the future of IT-
business strategic alignment through the past: A meta-analysis. Mis Quarterly. 38(4).
1059-1085.
Akroyd, C., Biswas, S. S. & Chuang, S. (2015). How Management Controls Enable Strategic
Alignment During the Product Development Process.
King, W. R. (2015). Planning for information systems. Routledge.
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