Analysis of Project Management Challenges and Solutions Report

This report delves into the multifaceted challenges inherent in project management, emphasizing critical issues such as inadequate communication, insufficient training, poor task performance, and lack of motivation within project teams. It uses a case study of Frank Billings to illustrate these issues. The report identifies these problems and proposes practical solutions, including the need for clear objectives, proper budgeting, effective communication strategies, comprehensive training programs, and strategies to enhance team motivation and thorough research during the planning phase. By addressing these issues, the report aims to guide project managers towards improved project outcomes, ensuring that projects are completed successfully, on time, and within budget. The report emphasizes the importance of proactive problem-solving and stakeholder engagement for project success.

Network Project Management
Rapid prototyping entails a prompt process of constructing a model system aimed at
developing the systems life cycle by testing the concept. Furthermore, the prototype is used in
evaluating a new design in order to enhance precision by users and system analyst. The rapid
prototype field is composed of two works: doing prototypes per order and owning a rapid
prototype machine [1]. For instance, Frank Billings, after a three-year venture into Cocable
Company, eventually ends up with his own rapid prototype business design by perfecting his
own design of rapid prototype machine.
Furthermore, in any new business, finding customers is hard. Nevertheless, Frank’s
business eventually booms after Cocable was hired to manufacture and design cable installation
on the GE Company’s newest jet engine, they contacted Frank to their specifications to construct
four rapid prototype machines, thus, opening his business to the market. Hence, this results in the
transformation and the start of his business to thrive.
However, his efforts are in vain after the Cocable Company tasted his CAD model of 62
inches that failed to work. This was due to a miscommunication which led to lots of blame game
after the completion of the project as Frank blamed Cocable while Cocable blamed GE for
wrong instructions [2]. Thus, for changes to be attained, joint efforts of Cocable and GE should
be seen in helping Frank rebuild a new model. Hence, for the success of any project, right
instructions and proper communications amidst the involved parties should be upheld.
Project management faces various problems which include: lack of proper clarity in
documenting and defining the objectives, goals, and responsibilities. This is critical as it makes
one not to know what they are to follow and stick to, as it is caused by lack of prior knowledge

on the project and what it is aimed to achieve [3]. Also, improper budgeting is another problem
which leads to over spending resulting to incompletion of the project as it causes a shortage in
funds or materials needed to complete the project process. Therefore, this can be tackled through
ensuring that stakeholders should come up with a project that has well-stated aims and
objectives. They should also, hire well-trained personnel who are in a position to analyze the
project and foresee its destiny, thus, enabling them to make the right budget fit for the identified
project.
Nonetheless, miscommunication is a great bottleneck that hinders a project. For instance,
Frank is unable to successfully create the required CAD model as per the GE Company due to
lack of proper stated instructions from involved parties. Miscommunication is as a result of lack
of proper coordination [4]. Thus, for a project to succeed, effective communication from the
clients, employees, employers and involved companies should be adhered to as this will ensure
that challenges and problems faced while performing various activities are taken care off.
Besides that, inadequately trained personnel are another problem as it leads to the
ineffective performance of the tasks involved in the project. Thus, hindering the ability of
employees to meet the challenges faced. This is as a result of too early training or lack of it as
individuals trained early, tend to forget the steps involved in the project process [5]. This
problem can be solved through; optimum training that is imparted just before the implementation
of the project begins. Also, the company should hire personnel who are competent and have
skills required carrying out the execution of the project. Encourage teamwork which will lead to
sharing of knowledge among the stakeholders and the executors of the project.
In addition, another problem that a project may face is the poor quality of task
performance which results in additional labor and time spent to redo the tasks. When this is

repeated, the completion of the project will be delayed, loss of focus will be experienced, and the
general overshoot of the budget will be inevitable [6]. Thus, executors of the project should be
well trained in order to avoid poor quality performance.
Lack of interest and motivation amongst team members’ results in poor performance.
This is critical since, when employees are dispirited due to the poor and unpromising
environment, they tend not to deliver as expected. Thus, hindering the attainment of the aims and
objectives of the project as activities and tasks are done haphazardly [7]. This can be avoided
through the project managers ensuring that the employees are motivated and attended to via
awarding the most improved, payment in case of an overtime work, raising their salaries,
allowances, salary payment on time and the general creation of a proper working environment as
this will increase the morale of the team members, thereby, leading to a joint effort in attaining
the goals of the project.
More so, lack of adequate research during the planning phase is a big problem as it
hinders the general effectiveness in carrying out the project. Since, the risks faced are not
discovered on time, thereby, hampering the stakeholders’ ability to tackle the problems before
they become hazardous. This is caused by making rash decisions and implementing them without
scrutinizing adequately the project [8]. Therefore, inadequate research can be solved by making
sure that skilled team members are delegated the responsibility to do in depth research pertaining
the project. As this will ensure prior identification of problems to be faced, thus, creating a
platform for solutions to control the risks and its negative results.
Conclusively, the success of any given project is paramount. Just like Frank struggled to
ensure that his rapid prototyping was successful despite his failures. Thus, eradicating the
problems faced in the cause of the project is crucial as it ensures the success of the project.

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