Quasar Communications, Inc.: Change Request Form Analysis Report

This report provides a detailed analysis of a change request form submitted by Quasar Communications, Inc., a large communications company. The analysis examines the various aspects of the change request, including project scope, budget, schedule, and resource allocation. The report explores the justifications for the changes, the impacts on project objectives, cost, schedule, and quality, and the associated risks. It also reviews the recommendations made by the project manager and the decisions taken regarding the changes. Furthermore, the report delves into the project management processes and lifecycle phases, highlighting the importance of effective communication and the use of project management tools. The conclusion emphasizes the significance of adapting to changes to ensure project success and meet client requirements. Finally, the report includes recommendations for project managers to identify business needs, plan effectively, execute the project according to the original plan, and evaluate project performance. The report also includes a bibliography of relevant sources.

Running head: CHANGE REQUEST FORM
Change request Form: Quasar Communications, Inc
Name of the Student:
Name of the University:

1CHANGE REQUEST FORM
Theory
Project Request 004: Efficient Communication Practices
Change request analysis 002
The change request is analysed for efficient communication practices in Quasar
Communications, Inc, which is world’s largest communications company. The company is going to
create a separate line organization for the project managers where each individual is growing with a
career path in the company.
Change details
This form is used to communicate changes in project scope, budget, schedule and resourcing
while documentation of reasons behind the changes.
Justification of changes required
The project change request is required in some circumstances when additional funding are
added more than 10% of approved budget, additional time is required greater than 10% of
scheduled end date, additional resources are required which are not included into project charter,
change in scope and deliverables will require to achieve the project objectives.
Change Request/Control Form
1.- Basic Information on the Change Requested
Project Name Quasar Communications, Inc.
Project Number Project Request
004 Change Request
Number
002
Identification of
changes
The change requests are initiated for hire of more project resources,
milestone date, scope such as module and data conversion and project cost.
Category of
change
Scope Quality Organisational Structure
Cost Schedule Efficiency
Request placed
by
Project Manager Contact
Details
Description of
requested
change
The client wants a detailed project schedule and product cost breakdown,
therefore it is required to make changes in cost and schedule. An additional
resource such as marketing manager is hired to analyse the market position
of business. Scope is changed so that the project is meeting with client’s
expectations.

2CHANGE REQUEST FORM
Date of raising
the request
03/10/2018 Requested deadline for
dealing with the change
request
30/20/2018
Priority Low Medium High Essential
Justification for
change
The changes are required so that the project work is successes and the
project can meet with its scheduled time and estimated budget. When extra
resources are hired, then there are high chances that the project can meet
with its client’s requirements.
Alternatives
provided
As alternatives, proper schedule plan and budget estimation is required. The
project manager should use of project management tools such as Ms Project
to estimate the total time taken and cost to complete the plan.
Change Log No. 0010-001 Status Report
No.
0010-001-2018
2.- Analysis of the Change Requested
Impact on the
objective/outputs
Due to change in the project, it provides a high impact on the objectives
by changing it such as the time is changed and cost is raised.
Impact on the
Cost
Hiring of most resources for the project will high upfront costs as extra
salary is to be provided to extra resources. There is high amount of
investment into the project as compared to estimated budget cost.
Impact on the
Schedule
The project schedule is increased when extra hiring processes are done.
There is delay into some of the project activities which cause entire
schedule to change.
Impact on Quality There is poor quality of services and products are delivered as the project
is not completed on scheduled time. The project manager is not able to
meet with customer’s expectations lead to dissatisfaction and
unsuccessful project work.
Associated Risks The possible risks are that the project is not completed on time and there
is an increase over the estimated budget due to addition of extra project
resources.
Recommendations It is recommended to accept the changes and cost associated with the
mentioned changes. The work is completed before it impacts on other
resources.
Analysis carried
out by
Project Manager Date 26/10/2018

3CHANGE REQUEST FORM
3.- Decision on Changes
Disposition Authorised Authorised
with
amendments
Rejected More
information
Justification of
the decision
The change decisions are taken so that reasonable schedule is formed for
the capital equipment projects. The change decisions are taken so that the
changes may not provide a huge impact on the project success.
Comments It is commented that all the project work are successes when all the changes
are implemented properly as per planned. The market can get success when
the marketing manager analyses the market to meet with the client’s
requirements.
Information
provider
Marketing Manager
Approved by Project Manager Date 26/10/2018
Recommendations
Following are the recommendations which are suggested such as:
Initiation: The project manager is required to identify the business needs, problems and
opportunities so that the project team should meet with the client’s requirements. It should be
required to determine if the project is feasible and identify the deliverables for the project work.
Planning: After approval of project based on business case, then the project is broken down
into smaller tasks so that it will be easier to complete the task based on schedule. Smaller project
goals should have higher potential for project success.
Execution: This project life cycle phase turns the plan into actions. The project work is kept
on track, manage the timeline and ensure that the work is done based on original project plan.
Closure: At this phase, the project manager is suggested to provide the project resources, as
well as determine the project success. It is required to evaluate what did not work with the project
plan. The project performance is analysed based on project goals, time and budget. The team
performance is analysed to meet with goals along with quality project work.
Conclusion
It is concluded that from the change request form that there are three possible changes
which are analysed into the project such as project scope, time, budget and resources. The changes
in those four factors are required so that the project can complete within scheduled time and
budget. The main aspect of this project plan is to meet with client’s requirements so that the project
can get success. Those changes are provided high impact on budget, cost, objectives and quality. The
project manager is followed of phases of project life cycle so that all the possible changes are
implemented on time. Usage of project management tools also provides a huge impact on project
completion as well as success. Extra resources are added those have project management skills as
well as experience to work into the project.

4CHANGE REQUEST FORM
Bibliography
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Journal of Project Management, 32(2), 189-201.
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controlling. John Wiley & Sons.
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