University Project: Developing a Project Charter for Office Relocation

This project charter meticulously outlines the relocation of an insurance office, addressing various project management aspects. The document begins with an overview of the project charter elements, defining scope, business case, background, milestone schedule, success criteria, risks, assumptions, constraints, resources, stakeholders, team operating principles, lessons learned, and signatures. The second part of the charter applies these elements to the specific scenario of relocating an insurance office. The scope includes the relocation process within a budget and timeline. A business case justifies the move due to lease expiration, and the background details the need to find a nearby location. The milestone schedule defines key tasks and deadlines. Success criteria are established, followed by a risk assessment identifying potential issues like equipment damage and budget overruns, along with mitigation plans. Resources, stakeholders, and team operating principles are defined, and the charter concludes with lessons learned and commitment signatures. The assignment demonstrates a practical application of project management principles within a real-world scenario.

Running head: PROJECT MANAGEMENT
Project Management
Name of Student-
Name of University-
Author’s Note-

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Table of Contents
Elements of project charter..............................................................................................................1
Scope Overview...........................................................................................................................1
Business case...............................................................................................................................1
Background..................................................................................................................................1
Milestone Schedule......................................................................................................................1
Success criteria............................................................................................................................2
Risk, assumptions and constraints...............................................................................................2
Resources.....................................................................................................................................2
Stakeholders.................................................................................................................................2
Team operating principles...........................................................................................................3
Lessons learned............................................................................................................................3
Signatures and commitment........................................................................................................3
Project charter..................................................................................................................................4
Scope Overview...........................................................................................................................4
Business case...............................................................................................................................4
Background..................................................................................................................................4
Milestone Schedule......................................................................................................................5
Success criteria............................................................................................................................6
Risk, assumptions and constraints...............................................................................................6
Resources.....................................................................................................................................7
Stakeholders.................................................................................................................................8
Team operating principles...........................................................................................................9
Lessons learned............................................................................................................................9
Signatures and commitment......................................................................................................10
Bibliography..................................................................................................................................11

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Elements of project charter
Scope Overview
Project scope in a project charter is part of project planning which actually involves
determining as well as documenting all the particular project goals, the deliverables tasks, cost of
project and the project deadlines in the project (Greene and Stellman 2018).
Business case
Business case in charter helps to identify the need for doing project. This actually
describes the link with the project including the high level strategic goals for the project (Starns
2019). Business case in project is important to identify project and it is needed to select the
project.
Background
The background states the formal document that contains the description of the project as
well as what is actually expected from the project. Background of the project states the pre-
requisites of the project and how the work will be produced in the project (Cormican 2016). The
primary focus of the project is to be defined in the background of the project charter.
Milestone Schedule
This states the marker in the project. The milestone schedule helps to define the change
or the stages of development of the project (Croxatto and Greub 2017). These are considered as
powerful component of managing a project and these milestones shows the map about how to
move forward in the project.

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Success criteria
The success criteria states the measurable terms about the outcome that can come from
the project. Project success criteria describes the end user, the customer and the stakeholder’s
expectation from the project and this consists of the activities or the elements that helps to ensure
the project completion successfully (Kerzner 2017).
Risk, assumptions and constraints
Risks those are mentioned in the project charter defines the potential issues occurring in
project or they might not occur in the project. Before having the approval of stakeholders in a
project (Meredith, Mantel and Shafer 2017). The project risks are to be written in the charter
those might occur in the project and or might not occur in the project.
Assumptions are the outcomes those are taken for granted in a project. Project are mainly
affected by information or by events and assumptions are needed to be made regarding the
project. Project constraints are the conditions those are to be included in the project.
Resources
Resources include human resources or the equipment those are needed for completing
project. The resources in project helps to defines all the team members associated to complete
the project (Turner 2016). Project resources are to be defined in project charter so that the
resources are available at the time of completing the project.
Stakeholders
Stakeholders include customer, the contractors, the suppliers, and the government those
are involved in project and they have interest in project. Stakeholders states their interest in
project and how they are benefited from the project.

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Team operating principles
The operating principles in project are set of rules and regulations those are to be
followed by the team members while completing project (Forte and Kloppenborg 2018).
Operating principles are in bound and out bound that the project team member will have while
completing the project. The operating principles are actually the guides, the helping people in the
project and the building trust within the team members in project.
Lessons learned
Lessons learned in project charter describes experience that project team members have
with project. The learning lessons helps to promote the recurrence of the desirable outcomes or
the summary that can be obtained in the project (Al-Hajj and Zraunig 2018). The lessons of
project planning are usually done in worksheets after completing the project successfully.
Signatures and commitment
Signatures and commitment in project charter states the approval of the stakeholder who
are associated with the project and have interest to complete project. The signatures in the project
charter states that project is being approved by all stakeholders and if they have any commitment
with the project charter those are to be mentioned in this section.

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Project charter
Scope Overview
This project will include relocating an insurance office to a suburb area nearby the
present office. The project is expected to be completed within 6 weeks and ensure that the staffs
and the customers of the company will not be disrupted. It is also expected that the project will
be complete within $100000 budget that is provided by the CEO of the company. The relocation
of the office will include
 Packing of all the existing items in the old office.
 Transporting the items to new office area.
 Setup of computers and telephone in new office.
Business case
As the contract of the present office is over and the landlord does not want to renew the
contract, the insurance office is to be relocated. So the CEO of the insurance company wants the
branch manager to find out a nearby location in that suburb region and handle the relocation
process of the office. The branch manager is to prepare a detailed project plan and the CIT team
of the office will handle the establishments of the computer networks and telephones in the new
office.
Background
An insurance office in a suburban region is to be relocated because the lease contract of
the office is over and the landlord does not want to extend the contract. The owner of the office
has allowed two months of time to vacate the place. The project includes finding a place nearby
the old office so that the customers and the staffs are not disrupted and the relocation of the

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project is to be done within the budget of $100000 approved by the CEO of the insurance
company. The Communication and Information technology of the company will help the project
manager in the relocation process. There is also a group of laborers who will help the project
manager to complete the relocation of the office.
Milestone Schedule
Task Name Duration
Completio
n date
Stakeholders
Judge
Acceptance
criteria
Milestone 1: Contract for
new location of office
4 days
Thu
14/05/20
Project
Manager
Contract details
papers are
needed.
Milestone 2: Finalization of
plan
0 days
Thu
11/06/20
Administration
manager and
project
manager
Finalization
plan document
is to be
developed to
complete this
phase
Milestone 3: Completion of
relocation
0 days Sat
20/06/20
Project
manager and
Branch
manager
All old stuffs
are to be
relocated and
set up of
network is

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done.
Milestone 4: Project Sign Off 0 days
Mon
22/06/20
Project
Manager and
CEO
Due payments
are completed.
Success criteria
1. Getting a proper space in the nearby region to complete the relocation process.
2. Availability of the resources to complete the relocation of the office.
3. Preparing project risk assessment for the project.
Risk, assumptions and constraints
Project Risks
Project Risks Risk Owner Contingency Plans
Damage of equipment while
moving from one office to
another
Administration manager 1. Packing should be done
properly.
2. Proper professionals are to
be hired for transportation.
Installation of computers and
telephone is not done
properly.
CIT group of the company 1. Connections are to be
rechecked.
2. Skilled employees are
needed to do the connection.
The project budget might Branch manager 1. Proper budgeting is to be

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exceed because of short time
availability and less number
of resources.
done at the time of making
project plan.
2. Some amount of money is
to be kept for emergency
purpose.
Assumptions and constraints
1. The contract papers of the new building of the office should be ready so that the office
can be shifted.
2. It is assumed that proper resources will be available for completing the relocation.
3. Proper availability of transportation is available at the time of relocation.
4. Proper scheduling and risk assessment is done at the time of doing project plan.
Resources
Funding Insurance company CEO
People Branch manager, Administration manager, CIT group and group of
labors.
Equipment Vehicles for equipment transportation, and some new computers and
telephones.
Stakeholders
Stakeholders Interest in Stakeholder Stakeholder is: Priority

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project affected by:
Process Result Internal External
Branch manager The branch
manager needs
to manage the
project
activities.
Process Result Internal High
CEO of
insurance
company
CEO of the
insurance
company needs
to relocate the
office.
Result Internal Low
Administration
manager
Need to monitor
the project as
per the project
schedule
Process Internal Medium
Communication
and IT manager
Needs to
perform the
network
operations in
the new office
to set up
computers and
Process Internal Medium

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telephones
Customer and
staffs
Uses the
services after
the project is
being
completed.
Result External High
Team operating principles
# Team operating principles
1 The project team members associated with the project will be honest and treat each
other with dignity.
2 No parties in society were harmed during the project was carried out.
3 The project timeline was followed and was completed as per the due date.
Lessons learned
# Lessons learnt
1 Proper documentation process was learnt from this project.
2 I have learnt about how to handle a project team.
3 I have learnt about how to complete a project within the project budget.
Signatures and commitment
Sponsor Department / Organization Signature

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Project Manager Department / Organization Signature
Core Team Members Department/ Organization Signature

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Bibliography
Al-Hajj, A. and Zraunig, M., 2018. The impact of project management implementation on the
successful completion of projects in construction. International Journal of Innovation,
Management and Technology, 9(1), pp.21-27.
Cormican, K., 2016. Project management for engineers.
Croxatto, A. and Greub, G., 2017. Project management: importance for diagnostic
laboratories. Clinical Microbiology and Infection, 23(7), pp.434-440.
Forte, F.M. and Kloppenborg, T.J., 2018. The Agile Mindset for Project
Management. International Research Network on Organizing by Projects (IRNOP) 2017, pp.1-
15.
Greene, J. and Stellman, A., 2018. Head First PMP: A Learner's Companion to Passing the
Project Management Professional Exam. O'Reilly Media.
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Meredith, J.R., Mantel Jr, S.J. and Shafer, S.M., 2017. Project management: a man
Starns, V.A., 2019. Exploring the Strategies Project Managers Need to Establish a Project
Charter for Initiating a Project (Doctoral dissertation, Colorado Technical University).
Turner, R., 2016. Gower handbook of project management. Routledge.