PMIT Project Management: Analyzing CHD Communication Strategies

This document examines the stakeholder collaboration required for successful project completion, focusing on a CHD case study. It evaluates the CHD project manager's communication plan, comparing it with project management practices. The analysis includes identifying key stakeholders (government agencies, sponsors, clients, senior management, subcontractors, news media, and employees) and assessing communication methods. A separate communication plan is proposed for publicly run projects, emphasizing government involvement and strategic frameworks. The study concludes that effective stakeholder communication is crucial for project success and recommends tailored communication strategies for public projects, highlighting the importance of government engagement and transparency.

Running head: IMPROVING PUBLIC HEALTH INFORMATICS
Improving Public Health Informatics
Name of the Student
Name of the University
Author Note

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Executive Summary:
The main aim of this document is to discuss on the stakeholders of a project to elaborate why the
collaboration of them is needed to successfully complete a project. Various stages of the project can
be impacted by the several stakeholders involved in the project. In this document, the CHD case
study has been considered and form the case it has been determined that the project manager of
the CHD has determined a perfect plan of communication with the stakeholders of the project which
will help the project manager to successfully complete the project of the CHD. With this, the project
management practices have been implemented in this document to compare the statements of the
project management practices with the communication plan implemented by the project manager.
In this document, a separate plan for the communication has been also discussed for the publicly run
projects with the proper justification of its.

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Table of Contents
Introduction:.............................................................................................................................3
Communication plan of the CHD:.............................................................................................3
Project Management Practices and Proposed Communication Plan:.......................................4
Recommendation:....................................................................................................................5
Conclusion:...............................................................................................................................5
References:...............................................................................................................................6

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Introduction:
The communication technology has achieved a huge technological development by using the
information system [1]. With the problem solving capacity of various types of fields this information
technology is also able to solve the problems of the health sector. The basis on the needs of the user
this system is also able to track a specific type of information.
In the considered case study, implementation of the information system is discussed on the
project of the CHD. This information system technology used for tracking the data of the project of
the CHD. CHD has a major problem regarding the information system that it cannot be expanded in
the future. To resolve this issue the project manager of CHD has taken a decision to implement some
communication plan.
So, this paper will discuss the proposed structure of the communication plan to evaluate
whether the decision taken by the CHD is real enough or not as this communication plan will be used
for communication with all of the project stakeholder. Following that part, a comparison will be
drawn between the project management practices and a case study of the country health
department. Also, some recommendation will be given to improving the proposed communication
plan. The summarization of the whole discussion will be discussed in the conclusion part.
Communication plan of the CHD:
In the provided case study the main target of the CHD is to develop a project that will be
able to detect human disease very quickly. For this, they need a very big database which will contain
a vast number of disease information [2]. As this system is able to detect a disease quickly it will be
also able to determine the best way to fight against the diseases. This project has great potential for
the healthcare field but it has a big problem in the case of successful implementation. The main
problem is the financial investment. Some financial investment is required to make the project
successful. This financial funding can be provided by the externals stakeholders of the project [3]. To
take the help from the external stakeholders a proper method of communication with all the
stakeholders is required. To utilize the support from the stakeholders a communication plan is
proposed by the project manager.
To prepare a perfect communication plan first the major stakeholders need to be identified
[4]. The identified stakeholders are the government agencies, sponsors, clients, senior management,
subcontractors, news media and employees. From the above-identified stakeholders client are one
of the most important stakeholders. As per the proposed communication plan, the communication
with the clients will be done by the emails, meeting and telephone. In this case, the time of the

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communication depends on the schedule of the project. The communication is done in formal
language and high details are shared about the project. Also, the senior management, sponsor and
the employees are communicated in the same way as the clients of the project is communicated. By
communicating in this way all the basic needs of the project is fulfilled and all the major stakeholders
of the project are communicated properly. So, it can be considered as a real communication plan for
the proposed project. The main goal of keeping the project stakeholders happy is to regularly update
them about the project progression [5]. Also, the disturbance of the project can be minimized by
implementing more than one communication method which is followed in this case.
Subcontractors and the suppliers are not needed for this project as all the raw materials are
available to the project manager for this project. So these two stakeholders do not need to be
communicated.
The other remaining stakeholders are not as important as the clients of the project as they
are not contributing anything directly to the project [6]. For this reason, internal information is not
shared with these stakeholders which are the news media, government agencies and the
community. In this case, the information related to the public safety is shared with them. Also, the
details about the project are not shared with them with on regular basis. In this case, the project
details are shared whenever it is requested by those stakeholders. This is the best way of
communication with the stakeholders who are less important for the project. Thus it is a way of
communication which is realistic enough for this project for communicating with the less important
project stakeholders.
Project Management Practices and Proposed
Communication Plan:
One of the main project management practices is a good communication plan for the project
stakeholders [7]. A good communication plan is required to successfully communicate with all the
project stakeholders otherwise misunderstanding will occur among the project stakeholders which
will lead the project to the failure. These project stakeholders are two types one is the internal
stakeholders and another on is the external stakeholders. All of the internal and external
stakeholders are identified in this project and how these stakeholders are benefiting the projects are
determined. In this plan for the communication, the stakeholders are able to communicate with
each other flawlessly. As this communication plan is able to provide proper communication method
this is able to manage all the stakeholders which are satisfying the practices of the project
management. Another practice for the ideal project management is dividing the whole project into
some parts which are followed in this case [8].

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Recommendation:
Requirements for a publicly run project is different. So, a different communication plan is
recommended below:
 The government becomes the major stakeholders for a publicly run project as to execute
any stage of the project permission of the government is required.
 It is recommended to create a strategic framework before executing the project in any of the
stages. The strategic framework is required for communicating with all the project
stakeholders successfully.
 It is recommended to provide the information about the project benefit and the project cost
to the government. Thus by knowing this details the government can take decisions
accordingly.
Justification: For the publicly run projects the government is the main stakeholder in this case.
So, it is required to update the government about each and every single change in the project.
Also, for publicly run projects the government manages all the operations related to the costs.
For this, a proper communication plan is required among the stakeholders including the
government of the project.
Conclusion:
From the above discussion, it can be concluded that the project stakeholders are the main
part of a project who helps to successfully complete the project. The stakeholders of the project are
able to provide the opportunity to complete the project successfully. The case study of the CHD is
analysed in this case and it is determined that the proposed communication plan is realistic enough
to successfully complete the project. Also, the practices of the ideal project management plan are
compared with the proposed communication plan. Following that some recommendation is given
for the project which runs publicly. Further, proper justification is given for the recommendation.

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References:
1. Robson, Wendy. Strategic management and information systems. Pearson Higher Ed, 2015.
2. Gouhar, Arshi. "Database Management System." International Journal of Engineering
Science 11766 (2017).
3. Lawrence, Anne T., and James Weber. Business and society: Stakeholders, ethics, public
policy. Tata McGraw-Hill Education, 2014.
4. Marchewka, Jack T. Information technology project management. John Wiley & Sons, 2014.
5. Eskerod, Pernille, and Anna Lund Jepsen. Project stakeholder management. Routledge, 2016.
6. Ditlev-Simonsen, Caroline D., and Fred Wenstøp. "How stakeholders view stakeholders as
CSR motivators." Social responsibility journal 9, no. 1 (2013): 137-147.
7. Kerzner, Harold, and Harold R. Kerzner. Project management: a systems approach to
planning, scheduling, and controlling. John Wiley & Sons, 2017.
8. Larson, Erick W., and Clifford F. Gray. "A Guide to the Project Management Body of
Knowledge: PMBOK (®) Guide." Project Management Institute, 2015.