Analysis of Project Management Principles: A Case Study of City Towers

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Managing Projects
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Contents
Task 1............................................................................................................................................................3
Outline the characteristics of any project..................................................................................................3
Define the Scope Statement for a project. Why is it essential to have such a statement?.....................4
Using the information below, plot out a full project Gantt chart and identify the critical path. How
many days does it take to complete the project?.......................................................................................5
Critical path..................................................................................................................................................5
What would you need to consider when developing a project budget?..................................................7
Outline the various responses to risk that may be taken within project management.........................8
What quality methods (project evaluation, monitoring, and control) would you introduce to ensure
a project is completed successfully?...........................................................................................................9
Task 2..........................................................................................................................................................10
Introduction................................................................................................................................................10
Project Management Plan.........................................................................................................................11
Leadership in Project Management.........................................................................................................16
Administration and control problems associated with project management......................................17
Conclusion..................................................................................................................................................18
References...................................................................................................................................................19
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Task 1
Outline the characteristics of any project.
There are many characteristics of a successful project which are as follows;
 The scope of the project- it defines as what will be cover in the project and what will be
the outcome of the project
 What resources they have to use to meet the criteria of the scope
 Time would be the main characteristics of any successful project as they have to take care
of the fact that what tasks have to do and when they have to finish it (Lock, 2017).
 Another characteristic would be how to overcome the risks, as behind every successful
project there are many risks which they have to tackle to recover the situation.
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Define the Scope Statement for a project. Why is it important to have such a statement?
A scope statement for any project is much needed as it tells you the key factors about the project,
it also shows you what are the limitations of the project and what you can do to improve the
outcome of the project? Before the start of any project, all the team members have to agree with
the scope statement for the project (Kerzner and Kerzner, 2017). It is essential to have such a
statement because it will tell you about the detail of the project and also it describes the main
objectives of the project.
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Using the information below, plot out a full project Gantt chart and identify the critical
path. How many days does it take to complete the project?
Activities/Date Start date
Duration (in
days) End date
a 8-Jan 2 10-Jan
b 12-Mar 3 15-Mar
c 21-Jul 1 22-Jul
d 19-Nov 1 20-Nov
e 4-Jan 5 9-Jan
f 20-May 8 28-May
Critical path
d (1 day)
b (3 days)
aaa e (5 days)
a (2 days)
c (1 day)
f (8 days)
Gantt chart
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a
b
c
d
e
f
14-Jun 22-Sep 31-Dec 10-Apr 19-Jul 27-Oct 4-Feb
8-Jan
12-Mar
21-Jul
19-Nov
4-Jan
20-May
1-Jan
2-Jan
31-Dec
31-Dec
4-Jan
7-Jan
Start date Duration (in days)
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What would you need to consider when developing a project budget?
There are many steps which you need to consider before developing any project like what would
be the cost of the material, what would be the cost or the labor, if we are using any software in
the project than what would be cost of that software, by taking care of all this cost in mind you
have to develop the whole budget of the project (Thiry, 2016).
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Outline the various responses to risk that may be taken within project management.
There are various responses to risk which can be taken to avoid risk in project management, and
these are as follows;
 Whenever you develop any project, there are many risks which you know would arise so
that the first thing management can do is accept that risk it means you accept the fact that
if some risk arises then you will tackle that risk at that time only (Thiry, 2016).
 Another thing you can do is you reduce the effect of that risk, which means if that risk
arises at some time then the impact of that risk would be less and it will not affect the
project.
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What quality methods (project evaluation, monitoring, and control) would you introduce to
ensure a project is completed successfully?
Before making any project, a great plan would be the key, and it will give you the idea about the
whole project and also it will improve the quality of the project as you already know what will be
the risk you can face in future and how to overcome those risks. Another quality method would
be the proper communication with the other team members because a successful project can be
done with the help of the whole team, so you have to communicate appropriately with other team
members in order to have a successful plan (Thiry, 2016). Monitoring would be the other quality
method, if you get to know every single detail about the project, then you will able to overcome
all the risks, and also you can coordinate with your team members on time, and as a result, the
project can be completed successfully without any further disturbance.
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Task 2
Introduction
The primary aim of this project is to initiate and deliver the basic rudimentary of project
planning. Before initiating any project "Planning" is very necessary. Planning answers the
questions- ‘What is to be done?' How it's to be done? And the main answer which is given is ‘By
whom it should be done? In other words, "Planning bridges the gap between where we are
standing today and where we want to reach in near future." Project planning is a part of project
management in which all planning related to IT infrastructure project will be finished. It is
essential to plan a project before its execution (Harrison and Lock, 2017). IT and communication
services have used tremendously over the past last 20 years. This project plan contains the
strategies, tactics, and policies to make this project planning in power. Because of the IT
revolution, many problems in the hospitality industry have been sought-out. Information
technology plays a vital role in bringing operational efficiency and effectiveness in the
hospitality industry. It reduces costs, saves time and also reduces labour cost.
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Project Management Plan
Planning is the backbone on which a project is built. Management is required for successful
execution of any project. A framework is needed before starting a project to consider all the
utilities and requirements of that project to complete within the deadline. For successful
execution of the plan, a project team of experts has appointed in which individual experts gives
their suggestion in the project management.
Project planning is the heart of project life-cycle which explains how the project is going to
execute and tells the points to reach an ultimate goal. Human resource plays a vital role in project
management planning and life-cycle (Harrison and Lock, 2017). The planning phase consists of
the project plant that is documented, the requirement of the resources is considered, and
scheduled steps are created. The project team has to create the sets of plans which helps in
guiding and understanding the ways on which plan is developed. Project plan starts from the
implementation phase to the closure phase of the project.
Hotel Communication Ltd. is a standard organisation which deals in the installation of IT and
communication infrastructure in the hospitality sector. Industry specifications in IT service like
booking software, Satellite communication, Television installation, CCTV and other security
devices as per requirements in hotels and restaurants.
Purpose of project planning phase-
 To fulfil business requirements
 To establish the project cost, resources, demands, list of deliverables and project
deadlines
 To develop a resource plan
 To obtain management approval
The project plan for the construction of ‘CITY TOWERS’ consists of five phases-
1. Project Initiation Phase: Initiation phase consists of an analysis of the scope of the project.
In this phase project, related information is collected. It is the base of project planning which
involves the analysis of stakeholders in a particular organization. In this phase feasibility of the
project is tested (Heagney, 2016).
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2. Project Planning Phase: This planning phase includes budget review cost control methods
for the hotel infrastructure. Planning phase describes the resource requirements to develop a
work breakdown structure. This analysis helps in assigning the resources to make sure of the
estimated schedule. The project planning phase is the most challenging phase for the project
manager (Heagney, 2016). The project manager has to assign the team and staff with equipment
and resources to start the project.
S.M.A.R.T goals understudy project planning.
 Specific: To set a particular goal of the project construction with permissions
 Measurable: Criteria creation that can be measurable in the success of City
Towers installation.
 Attainable: Goals has to be identified, and the process is selected to implement
IT and communication services in the project to achieve success
 Realistic: Willingness and ability to do task towards a particular project
 Timely: Timeframe should be created to complete the project within the deadline
In this project planning phase roles and responsibilities are defined. So, documentation will be
created by the project manager to implement the project of City Towers.
The basic process of project planning is:
Scope Planning- It is documentation that clearly defines the objective, goals, needs, and benefits
in developing infrastructure into the project. The scope of the project can be changed initially
according to the current needs. It specifies in-scope planning for creating a work breakdown
structure for the project.
Resource Planning- It indicates the requirement of equipment and resources that is been used
for the constructing infrastructure and installing devices and services. It describes the skills
needed to accomplish project tasks (Lientz, and Rea, 2016).
Budget Planning- Budget planning specifies the overall project cost which includes the
construction cost of infrastructure and installation cost of IT and communication services which
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