Project Plan for Coffee Shop Construction in Lara, Australia

This project plan details the construction of a coffee shop in Lara, Australia, with a budget of $100,000 and a six-month timeline. The plan includes an executive summary, table of contents, project scope, work breakdown structure (WBS), project scheduling using a Gantt chart, a project network diagram, and a risk management plan with a risk assessment matrix. The WBS outlines the project phases, from initiation and planning to design, testing, and closure. The risk management plan identifies potential risks, their likelihood, impact, and mitigation strategies. The project also includes a summary budget, references, and appendices with a PM team contract and meeting notes. The project aims to provide high-quality coffee and food in a location near a shopping mall, serving up to 100 customers. The student has meticulously documented the entire project planning process, demonstrating a clear understanding of project management principles.

Running head: PROJECT MANAGEMENT
Construction of coffee shop
Name of the Student
Name of the University
Author Note

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Running head: PROJECT MANAGEMENT
Executive Summary
The paper follows on the construction of coffee shop. It has been decided that the
construction of coffee shop will held in Lara in Australia. For the overall process of this
project, the total budget will allocate at $100,000 and the project needs to complete within six
months. All the details process of this project will discuss throughout the report.

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Running head: PROJECT MANAGEMENT
Table of Contents
Introduction................................................................................................................................3
Project scope..............................................................................................................................3
Work break down structure........................................................................................................4
Project scheduling......................................................................................................................6
Project network diagram............................................................................................................7
Risk management plan...............................................................................................................8
Risk assessment matrix........................................................................................................15
Summary budget......................................................................................................................16
Conclusion................................................................................................................................17
References................................................................................................................................18
Appendices...............................................................................................................................21
Appendix 1: PM Team Contract..........................................................................................21
Appendix 2: PM Meeting Notes..........................................................................................21

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Running head: PROJECT MANAGEMENT
Introduction
The major focus of this report is to construct a coffee shop. It has been decided that
the coffee shop will construct in Lara in Geelong in Australia (Alias et al. 2014). Lara is a
small town in the city of Geelong which is located in Australia. For completion of this coffee
shop, the total land is allocated of 1,750 square feet. For the overall construction project of
coffee shop, the budget is estimated at $100,000. With the project manager assistance, the
project has to complete within six months (Cowen & Hodgson, 2015). The project scope is
represented in this project report. Also, this report constitutes the work break down structure
as well as the network diagram of coffee shop. To execute this project in a successful way,
the risks are necessary to identify throughout the entire project. Moreover, it needs to create a
budget analysis for this particular project so that the project can execute successfully. Here, in
the case project, project manager, finance manager play as stakeholder (Demirkesen &
Ozorhon, 2017). This report represents the overall planning process for constructing a coffee
shop in Lara in Geelong.
Project scope
The main scope of this project is to construct a coffee shop in the location of Lara in
Geelong. The main purpose of the coffee shop is to provide a high quality coffee as well as
breakfast, lunch within the reasonable prices so that it is easy for the customers to buy such
food items (Fewings & Henjewele, 2019). For this entire construction, the allocated land is
1,750 square meter which is enough space for providing services to 100 customers at a time.
To construct this coffee shop, the amount of budget will allocate at $100,000. It needs to
complete the entire project within the time frame of six months. The coffee shop has to open
in a crowded location near to shopping mall so that people can access this coffee shop for

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Running head: PROJECT MANAGEMENT
time pass (Harrison & Lock, 2017). For execution of construction of coffee shop, other costs
are involved in the field of water as well as electricity.
Work break down structure
The work break down structure is one kind of structure that determines the whole
planning process of an entire project (Higdon, 2016). With the help of work break down
structure, the overall planning process is easy to understand and for that the project is easily
executed (Karten, 2016). The work break down structure constitutes the overall planning
process through step by step. This table follows the overall planning process by which the
project of construction of coffee shop will easily complete.
Task Name Duration Start Finish
coffee shop construction 180 days Thu 03-10-
19
Wed 10-06-
20
Initiation phase 15 days Fri 04-10-19 Thu 24-10-19
Planning phase 43 days Fri 25-10-19 Tue 24-12-19
Analysis of resources collection 20 days Fri 25-10-19 Thu 21-11-19
Identification of deliverables 10 days Fri 22-11-19 Thu 05-12-19
Planning for team allocation 8 days Fri 06-12-19 Tue 17-12-19
Planning for risk management 5 days Wed 18-12-
19 Tue 24-12-19
Milestone 2: Completion of planning phase 0 days Tue 24-12-19 Tue 24-12-19
Designing and establishing phase 144 days Thu 03-10-19 Tue 21-04-20
Collection of raw materials 5 days Thu 03-10-19 Wed 09-10-19
Preparation of coffee shop blueprint 7 days Wed 25-12-
19 Thu 02-01-20
Construction of building for coffee shop 29 days Fri 03-01-20 Wed 12-02-20
Applying bricks for making the structure 15 days Thu 13-02-20 Wed 04-03-20
Cementing 10 days Thu 05-03-20 Wed 18-03-20
Applying plaster all over the structure 12 days Thu 19-03-20 Fri 03-04-20
Installation of electric wires 7 days Mon 06-04-
20 Tue 14-04-20
Installation of plumbing system 5 days Wed 15-04-
20 Tue 21-04-20
Milestone 3: Completion of Designing and
establishing phase 0 days Tue 21-04-20 Tue 21-04-20

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Running head: PROJECT MANAGEMENT
Testing phase 31 days Wed 22-04-
20 Wed 03-06-20
Applying colours through the structure 15 days Wed 22-04-
20 Tue 12-05-20
Testing for electric wires 2 days Wed 13-05-
20 Thu 14-05-20
Designing for interior 4 days Fri 15-05-20 Wed 20-05-20
Decoration with unique furniture 2 days Thu 21-05-20 Fri 22-05-20
Installation of coffee machine 1 day Mon 25-05-
20 Mon 25-05-20
Installation of various lightings for
decoration 3 days Tue 26-05-20 Thu 28-05-20
Installation of air conditioners 4 days Fri 29-05-20 Wed 03-06-20
Milestone 4: Completion of testing phase 0 days Wed 03-06-
20 Wed 03-06-20
Closure phase 21 days Wed 13-05-
20 Wed 10-06-20
Final adjustment of interior and exterior 4 days Thu 04-06-20 Tue 09-06-20
Stakeholder sign off 1 day Wed 10-06-
20 Wed 10-06-20
Post maintenance for planning phase 2 days Wed 13-05-
20 Thu 14-05-20
Milestone 5: Completion of closure phase 0 days Thu 14-05-20 Thu 14-05-20

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Running head: PROJECT MANAGEMENT
coffee shop construction
Initiation phase
Planning for scope
development
Selection of land
Feasibility analysis
Contract signing
Permission approval
Milestone 1:
Completion of
initiation phase
Planning phase
Analysis of resources
collection
Identification of
deliverables
Planning for team
allocation
Planning for risk
management
Milestone 2:
Completion of
planning phase
Designing and
establishing phase
Collection of raw
materials
Preparation of
coffee shop
blueprint
Construction of
building for coffee
shop
Applying bricks for
making the structure
Cementing
Applying plasture all
over the structure
Installation of
electric wires
Installation of
plumbling system
Milestone 3:
Completion of
Designing nad
establishing phase
Testing phase
Applying colours
through the
structure
Testing for electric
wires
Designing for
interior
Decoration with
unique furniture
Installation of coffee
machine
Installation of various
lightings for
decoration
Installation of air
conditioners
Milestone 4:
Completion of
testing phase
Closure phase
Final adjustment of
interior and exterior
Stakeholder sign off
Post maintainence
for planning phase
Milestone 5:
Completion of
closure phase
Figure: Work break down structure
(Source: Created by Author)

7
Running head: PROJECT MANAGEMENT
Project scheduling
WBS Task Name Duration Start Finish Predecessors
0 coffee shop construction 180 days Thu 03-10-19Wed 10-06-20
1 Initiation phase 15 days Fri 04-10-19 Thu 24-10-19
1.1 Planning for scope development 5 days Fri 04-10-19 Thu 10-10-19
1.2 Selection of land 4 days Fri 11-10-19 Wed 16-10-19 2
1.3 Feasibility analysis 2 days Thu 17-10-19 Fri 18-10-19 3
1.4 Contract signing 2 days Mon 21-10-19 Tue 22-10-19 4
1.5 Permission approval 2 days Wed 23-10-19Thu 24-10-19 5
1.6 Milestone 1: Completion of initiation
phase
0 days Thu 24-10-19 Thu 24-10-19 6
2 Planning phase 43 days Fri 25-10-19 Tue 24-12-19
2.1 Analysis of resources collection 20 days Fri 25-10-19 Thu 21-11-19 7
2.2 Identification of deliverables 10 days Fri 22-11-19 Thu 05-12-19 9
2.3 Planning for team allocation 8 days Fri 06-12-19 Tue 17-12-19 10
2.4 Planning for risk management 5 days Wed 18-12-19Tue 24-12-19 11
2.5 Milestone 2: Completion of planning
phase
0 days Tue 24-12-19 Tue 24-12-19 12
3 Designing and establishing phase 144 days Thu 03-10-19 Tue 21-04-20
3.1 Collection of raw materials 5 days Thu 03-10-19 Wed 09-10-19
3.2 Preparation of coffee shop blueprint 7 days Wed 25-12-19Thu 02-01-20 13
3.3 Construction of building for coffee shop 29 days Fri 03-01-20 Wed 12-02-20 16
3.4 Applying bricks for making the structure 15 days Thu 13-02-20 Wed 04-03-20 17
3.5 Cementing 10 days Thu 05-03-20 Wed 18-03-20 18
3.6 Applying plasture all over the structure 12 days Thu 19-03-20 Fri 03-04-20 19
3.7 Installation of electric wires 7 days Mon 06-04-20 Tue 14-04-20 20
3.8 Installation of plumbling system 5 days Wed 15-04-20Tue 21-04-20 21
3.9 Milestone 3: Completion of Designing
nad establishing phase
0 days Tue 21-04-20 Tue 21-04-20 21,22
4 Testing phase 31 days Wed 22-04-20Wed 03-06-20
4.1 Applying colours through the structure 15 days Wed 22-04-20Tue 12-05-20 23
4.2 Testing for electric wires 2 days Wed 13-05-20Thu 14-05-20 25
4.3 Designing for interior 4 days Fri 15-05-20 Wed 20-05-20 26
4.4 Decoration with unique furniture 2 days Thu 21-05-20 Fri 22-05-20 27,25
4.5 Installation of coffee machine 1 day Mon 25-05-20 Mon 25-05-20 28
4.6 Installation of various lightings for
decoration
3 days Tue 26-05-20 Thu 28-05-20 29
4.7 Installation of air conditioners 4 days Fri 29-05-20 Wed 03-06-20 30
4.8 Milestone 4: Completion of testing phase 0 days Wed 03-06-20Wed 03-06-20 31
5 Closure phase 21 days Wed 13-05-20Wed 10-06-20
5.1 Final adjustment of interior and exterior 4 days Thu 04-06-20 Tue 09-06-20 32
5.2 Stakeholder sign off 1 day Wed 10-06-20Wed 10-06-20 34
5.3 Post maintainence for planning phase 2 days Wed 13-05-20Thu 14-05-20 25
5.4 Milestone 5: Completion of closure phase 0 days Thu 14-05-20 Thu 14-05-20 36
Project Manager,Project planner
Project Manager
Project Manager
Local Authority,Project Manager
Local Authority,Project planner
24-10
Finance Manager,Project Manager
Operational manager,Project Manager,Project pl
Project Manager
Project Manager,Risk analyst
24-12
Additional cost[1],Finance Manager,Material Cost[1]
Project Manager,Project planner
Labour,Project planner
Labour
Labour
Labour
Electrician
Plumber
21-04
Labour,Project Manager
Electrician
Interior designer,Project Man
Interior designer,Project Man
Electrician,Project Manager,F
Electrician,Finance Manager
Electrician,Finance Manage
03-06
Interior designer,Project M
Project Manager
Project Manager,Project plann
14-05
M M M M M M M
09 Sep '19 16 Dec '19 23 Mar '20 29 Jun '20
Figure: Project schedule
(Source: Created by author)

8
Running head: PROJECT MANAGEMENT
Here, the project will take six months for completion. The project scheduling states
the details diagram of project planning (Kerzner, 2017). With the help of project scheduling,
it shows how much time is taken to execute each step of the entire project. According to the
Gantt chart, the initiation phase will complete within 15days (Kerzner, 2018). For execution
of planning phase, the allocated time will be 43days and also for the designing and
establishing phase, the total time is required at 144days. Also, for testing phase, the total time
will require 31days as well as for closure phase it will take for 21days (Khodakarami & Abdi,
2014). Thus, it has been stated that to complete the overall project, the total time will require
at 180 days.
Project network diagram
The network diagram is one type of graphical representation that represents the
overall tasks as well as responsibilities and also it describes the workflow of the whole
project so that whole procedure of the project is clearly understood (Lock, 2016). The main
focus of the network diagram in the project management to describe the project in the way of
planning, organizing as well as controlling (Ma et al. 2014). This diagram is used in the
project management typo help the project manager as well as project team in the duration of
planning as well as organizing (Meredith, Mantel Jr & Shafer, 2017). The figure follows the
overall network diagram for this entire project.

9
Running head: PROJECT MANAGEMENT
Figure: Network diagram
(Source: Created by author)
Risk management plan
In the construction of coffee shop, various kinds of risks may happen due to lack of
market analysis as well as lack of concentration of project manager (Mir & Pinnington,
2014). Identification of risk in the project management is necessary so that the project will
run in a smooth way. The risk management plan constitutes the description of risk, chance of
occurrences, impact of risk on the project and also mitigation of risks (Schwindt &
Zimmermann, 2015). In some times, it has been seen that due to lack if identification of risk,
the project cannot execute in a proper way. This risk management plan also includes the risk
assessment matrix. Here, the table shows the following risk that may happen during the
execution of the project.

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Running head: PROJECT MANAGEMENT
Sl No. Risk name Risk
Description
Chance of
occurrences
Impact Mitigation of
risk

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Running head: PROJECT MANAGEMENT
1. Poor
construction
Some of the
workers are
not work
properly
during the
entire project
(Sears et al.
2015). For
that the
construction
of coffee
shop may be
poor in
quality
High High All the
workers have
to work in a
proper way
so that it
may create
the better
quality of
construction
of coffee
shop
(Serpella et
al. 2014).
Otherwise, it
will take the
maintenance
issues in
future
2. Error in
structural
framework
Sometime, it
may happen
that the
execution of
the project
does not
follow the
Medium High It needs to
follow the
appropriate
design at the
initial time
of execution
of the project