Conference Schedule Project: Project Management Plan - Task 2

This assignment provides a detailed solution for a project management task centered around organizing a leadership conference. It includes a work breakdown structure (WBS) outlining the project's phases and activities, a project management plan detailing the project's scope, milestones, roles, responsibilities, communication strategies, and change/cost management processes, and a project schedule for executing the conference. The solution also includes email correspondence with the CEO and team members, reflecting communication and coordination aspects. Additionally, the assignment covers reviewing and revising the project management plan and schedule based on team feedback to ensure project success and alignment with objectives. The document provides insights into effective project management practices for conference planning.

Running head: PROJECT MANAGEMENT
Project management: Task 2
Name of the Student
Name of the university
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
1. Work breakdown Structure....................................................................................................2
2. Project management plan.......................................................................................................2
3. Drafting project schedule.......................................................................................................2
4. Email to the CEO...................................................................................................................3
5. Meeting with the project team................................................................................................3
6. Reviewing project management plan.....................................................................................4
7. Reviewing program schedule.................................................................................................4
8. Email to the team members....................................................................................................5
Bibliography...............................................................................................................................6

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PROJECT MANAGEMENT
1. Work breakdown Structure
Conference for the
organization "Managers
Network"
Project planning phase
Meeting
Venue selection
Audiences
identification
Deciding on a theme
preparing budget
and plan
Finding sponsors
Milestone 1:
Completion of the
project planning
phase
Project execution phase
Setting date and
booking venue
Providing lighting as
well as audio visual
facility
Arranging rental
equipment
Making ararngement
for accomodation of
the participants
Milestone 2:
Completion of
execution phase
Conference
Conference metting Food and beverage
Arrnging food for
the participants
Food preparation
Sign off the project
Milestone 3:
Completion of final
phase
Figure 1: Work Breakdown Structure
(Source: Created by Author)
2. Project management plan
3. Drafting project schedule
Project
management plan revised.docx
template.xlsx

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PROJECT MANAGEMENT
4. Email to the CEO
To CEO,
Manger Network,
Date: 10-12-18
Subject: Asking for details of the meeting that will be conducted with the project team
Respected Sir, Ma’am
This is to bring into your kind consideration that I have complete the project that mainly
reflects on organizing a conference that will mainly reflect on the various leadership topics.
The work breakdown structure, project management plan as well as project schedule that is
mainly developed for undertaking the conference is attached below. I shall be highly obliged
if you can kindly review the documents and can provide me the permission of conducting a
team meeting for discussing the views of the project team members on the project.
I hope that I will soon receive a revert,
Thanking you,
Project manager
5. Meeting with the project team
It is found that proper meeting will be conducted for the project team members so
that the team members can share their problems as well as views in context to the project.
The table that is provided below reflects on the meeting that is conducted with the project
team members.

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Type Audiences Information Responsible
Status report Project manager The project team
leader will organize
a meeting to discuss
the status of the
project.
Project team leaders
Verbal
communication
Project team
members
The project leader
generally
communicates the
goals as well as
objectives of the
project.
Project team leader
6. Reviewing project management plan
After successfully reviewing the project management plan, it is identified that it is
very much necessary to change the method that is used for managing the project. It is found
that utilization of proper project management strategies is helpful in managing the entire
project within the expected time so that the project goals and objectives can be achieved.
7. Reviewing program schedule
After reviewing the schedule, it is identified that the time that is mainly assigned for
finishing the activities of the project is not enough and thus it is quite necessary to re-estimate
the time that is generally required for executing each of the activities of the project so that the
project can be finished successfully.

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PROJECT MANAGEMENT

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PROJECT MANAGEMENT
8. Email to the team members
To,
The project team members
Date: 10-12-18
Subject: Details about the recent meeting
Dear Team,
This is to inform you all that as we are organizing a conference on leadership therefore we
want to organize a meeting will all the team members for discussing about the project. The
meeting will be held on 7th April 2018 in conference hall. The email contains number of
attachments including the WBS, project management plan as well as schedule. The
attachments that are provided below will provide you an overview about the project. The
WBS reflects on the project activities that will be executed within the project. On the other
hand, the project management discusses information about the risk, issues, project rationale,
benefits and more. Proper information related with the project schedule is also provided.
We hop that we will get cooperation and support your end,
Thanks & Regards,
Project manager

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PROJECT MANAGEMENT
Bibliography
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problems. Elsevier.
Baptista, A., Santos, F., Páscoa, J. and Sändig, N., 2016. Project management methodologies
as main tool for current challenges in global economy driving historical changes. Journal of
Advanced Management Science, 4(2).
Golini, R., Kalchschmidt, M. and Landoni, P., 2015. Adoption of project management
practices: The impact on international development projects of non-governmental
organizations. International Journal of Project Management, 33(3), pp.650-663.
Kang, J.J., Guestrin, E.D., Maclean, W.J. and Eizenman, M., 2017. Simplifying the cross-
ratios method of point-of-gaze estimation. CMBES Proceedings, 30(1).
Karaman, E. and Kurt, M., 2015. Comparison of project management methodologies: prince
2 versus PMBOK for it projects. Int. Journal of Applied Sciences and Engineering
Research, 4(5), pp.657-664.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Koska, O., Onur, I. and Stähler, F., 2017. The Economics of Vendor Bids (No. 1711). ERC-
Economic Research Center, Middle East Technical University.
Li, M., Zhou, Z., Li, J. and Liu, X., 2018, August. Bottom-up Pose Estimation of Multiple
Person with Bounding Box Constraint. In 2018 24th International Conference on Pattern
Recognition (ICPR) (pp. 115-120). IEEE.

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Paquin, J.P., Charbonneau, A. and Tessier, D., 2015. The derivation of the NPV variance of a
risky capital investment project with first-order autoregressive cash flows and autoregressive
conditional heteroscedastic variances. Applied Economics, 47(12), pp.1170-1186.
Shaw, E. and Sellers, L., 2015. Application of the critical-path method to evaluate insider
risks. Studies in Intelligence, 59(2), pp.41-48.
Wynne, M.P., Clarke, G.A., Saunders, R., Sheehan, T., Collins, M. and Royte, J., 2016.
Penobscot I: Monitoring the Penobscot River Restoration Project: Baseline Data to Inform
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