5BDIN002W Project Management: Conference Report Analysis

This project management report details the organization of a two-day online conference on auditing the United Nations Sustainable Development Goals, designed for 300 delegates. The project aims to generate a profit of £10,000 for a renewable energy project. The report outlines the project scope, including technical requirements, exclusions, and milestones. It utilizes the waterfall method, with a Work Breakdown Structure (WBS) and network diagram for task management and scheduling. The report also presents the costing method, direct costing, along with risk assessment. The document includes an executive summary and references to relevant academic literature. The project scope covers the auditing of UNDP goals for 300 delegates, WBS and network diagram explains the use of waterfall method, costing for conference includes direct and indirect expenses and risk assessment details potential challenges and mitigation strategies.

Project Management : -
5BDIN002W
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Table of Contents
Explanation of project scope.......................................................................................................3
WBS and network diagram..........................................................................................................3
Costing for conference.................................................................................................................5
Approach to risk assessment........................................................................................................6
Executive summary.....................................................................................................................7
REFERENCES................................................................................................................................9
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Explanation of project scope
The objective of project is to organise a world class conference on auditing of United
nation sustainable development goals. It will be a two day conference and for 300 delegates. The
conference will be held online (Elmas and Babayev 2021). The main purpose is to make profit of
£10,000 for a renewable energy project. Here, technical requirements are a server, computer
system, projector, software, etc. Along with that, it requires a proper network and connection as
well. Moreover, exclusions of project are delegate access conference at own expense. After 4th
march no refund is given. Only transport cost in accrued during event. The communication is
responsibility of delegate. The APL is not having any responsibility for possession or clothing of
speaker or delegates. Also, another limitation is project does not include any food or
accommodation for delegates in it as travel is not anticipated. Besides, the milestone of project is
that form to participate in conference are already been sent to delegates before due date.
Furthermore, risk assessment has been carried out prior to starting of conference. The scope of
project is that conference is held on topic of auditing of UNDP goals for 300 delegates.
WBS and network diagram
It is necessary to use appropriate method of project management so that project goals are
attained in specified time. Thus, for this project waterfall method will be used. In this activities
are broken down into linear sequential phase and each phase is dependent on previous one.
WBS is used to break down project activities into small tasks (Hair and Sarstedt 2021).
Thus, it enables team to known what exactly they have to do. It is useful in sequencing work,
estimate cost and time for completion of each activity.
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Similarly, gantt chart is needed for planning and scheduling of project. It also helps in
determining how long project takes to complete, resources needed in it, etc. With use of gantt
chart it becomes easy to monitor project progress as per set timeline and activities in it.
Gantt chart
Task Name Duration Start Finish
Form a committee 3 days Wed 3/31/21 Fri 4/2/21
Write agenda 5 days Mon 4/5/21 Fri 4/9/21
Develop budget 7 days Mon 4/12/21 Tue 4/20/21
Choose city and date 6 days Wed 4/21/21 Wed 4/28/21
Selection of venue 4 days Thu 4/29/21 Tue 5/4/21
Ticket pricing 3 days Wed 5/5/21 Fri 5/7/21
Registration of delegates 8 days Mon 5/10/21 Wed 5/19/21
Develop a website 15 days Thu 5/20/21 Wed 6/9/21
Installing of IT tools 10 days Thu 6/10/21 Wed 6/23/21
Testing of website 5 days Thu 6/24/21 Wed 6/30/21
Promotion of conference 6 days Thu 7/1/21 Thu 7/8/21
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Critical path allows in finding out which is most important task in project. Thus, it gives
brief insight about project timelines and relation between tasks.
Costing for conference
There is need to estimate the budget which is required for organising conference. This is
because on basis of budget ticket price is decided (Llorens and Viñoles-Cebolla 2021). It gives
insight about overall cost incurred in project. Thus, to estimate cost direct costing method was
used. In that price is directly related to cost of project. There are two types of cost incurred in it
that is direct and indirect. So, in current project as well direct and indirect expenses were
identified.
The contingency is that project cost may be more or less as estimated. Thus, it is necessary
to do proper estimation by using costing method.
The approach taken for project is waterfall model. It was helpful in carrying out project
activities. So, with that it easy for us to initiate tasks in effective way. The teams helped by doing
incomplete tasks which I left for previous tasks.
Particulars Figures
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Direct Expenses
Software and equipment 750
Labour 500
Material cost 500
Indirect expenses
Administration 500
Promotion 550
Transport 500
Total cost 3250
My experience in project management is good. I gained a lot of knowledge about costing
method, project method, etc. (Saidoun 2021). As I was already having a little experience in
initiating a project so I undertook and did this project properly.
Approach to risk assessment
In every project there may occurs various types of risk which can impact on overall project
activities. Thus, it is necessary to identify those risk so that accordingly relevant actions and
measures are taken. Alongside, it also allows in determining level and impact of risk on project.
Thus, for that risk assessment is done (Vrchota and et.al., 2021). It is process to analyse and
evaluate risk and ways or mitigate that. Similarly, in present project risk assessment is done
which is as follows :
Risk
description
Impact
description
Impact level Probability
level
Mitigation
action
Responsibility
Delay in
hosting
conference
The impact
can be it
increase in
cost of event
3 4 The action
plan for this
could be
preparing a
schedule and
monitoring
Project
manager
Non
availability of
suppliers of
It will impact
on organising
conference
3 3 Here, back up
of equipment
can be kept for
Project
manager
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equipment it.
Lack of
resources
This will led
to delay in
organising
conference
2 4 There need to
be prepare a
proper budget
for it.
Project
manager
Technical
failure
It will led to
disruption and
error in
communicatio
n and network
3 5 All equipment
must be tested
for it.
IT expert
Executive summary
In this it has been described about a project to organise a world class conference on
auditing of United nation sustainable development goals that is 2 day conference for 300
delegates. The main purpose is to make profit of £10,000 for a renewable energy project. Also,
various exclusions of conference is discussed such as delegate access conference at own expense,
communication is responsibility of delegate, no food or accommodation for delegates in it as
travel is not anticipated, etc. The milestone and scope of project is also discussed. Along with it,
WBS, network diagram and critical path of project has been explained in report. Moreover,
direct costing method and waterfall model of project approach is described in it. The risk
assessment of project is undertaken in which various risks are explained.
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REFERENCES
Books and journals
Elmas, Ç. and Babayev, J., 2021 Artificial Intelligence Techniques Used in Project
Management. Advances in Artificial Intelligence Research, 1(1), pp.1-5.
Hair, J.F. and Sarstedt, M., 2021. Explanation Plus Prediction—The Logical Focus of Project
Management Research. Project Management Journal, p.8756972821999945.
Llorens, B. and Viñoles-Cebolla, R., 2021. The Influence of the Use of Project Management
Tools and Techniques on the Achieved Success. In Project Management and Engineering
Research (pp. 159-171). Springer, Cham.
Saidoun, A., 2021. Project Management Competences and the Sustainability of Non-profit
Organisations. In Research on Project, Programme and Portfolio Management (pp. 301-
312). Springer, Cham.
Vrchota, J. and et.al., 2021. Critical Success Factors of the Project Management in Relation to
Industry 4.0 for Sustainability of Projects. Sustainability, 13(1), p.281.
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