Cottage Renovation Project: A Project Management Case Study (MNG00785)

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MNG00785
PROJECT MANAGEMENT –
ASSIGNMENT 2
Student name:
Student id:

Table of Contents
1 Theory Section.........................................................................................................................5
1.1 WBS..................................................................................................................................5
1.2 RACI chart........................................................................................................................5
1.3 Schedule-1 Gantt...............................................................................................................5
1.4 Schedule-2 AON...............................................................................................................5
1.5 Resource Overload............................................................................................................6
1.6 Budget...............................................................................................................................6
1.7 Progress reporting (Timeline)...........................................................................................6
1.8 Progress reporting (EVM).................................................................................................7
1.9 Risk Management.............................................................................................................7
1.10 Change Management.....................................................................................................7
1.11 Stakeholder identification and communication.............................................................7
1.12 Project closure...............................................................................................................8
2 Actual Project Report...............................................................................................................9
2.1 WBS..................................................................................................................................9
2.2 RACI Chart.....................................................................................................................12
2.3 Schedule-1 Gantt.............................................................................................................14
2.4 Schedule-2 AON.............................................................................................................15
2.5 Resource Overloads........................................................................................................17
2.6 Budget.............................................................................................................................21
2.7 Progress Reporting (Timeline)........................................................................................23
2.8 Progress Reporting (EVM).............................................................................................23
2.9 Risk Management...........................................................................................................25
2.10 Change Management...................................................................................................26

2.11 Stakeholder Identification and communication...........................................................27
2.12 Project Closure]...........................................................................................................29
3 References:.............................................................................................................................30

List of figures:
Figure 1: AON schedule example....................................................................................................6
Figure 2: Gantt chart......................................................................................................................14
Figure 3: AON Diagram................................................................................................................16
Figure 4: Resource allocation........................................................................................................17
Figure 5: Resource usage...............................................................................................................18
Figure 6: Project manager overallocated.......................................................................................18
Figure 7: Contractor overallocated................................................................................................19
Figure 8: Adjusted Gantt chart......................................................................................................20
Figure 9: Budget assign to resources.............................................................................................21
Figure 10: Resource cost on daily basis........................................................................................21
Figure 11: Cost variance for all resources.....................................................................................22
Figure 12: Cost status....................................................................................................................22
Figure 13: Timeline.......................................................................................................................23
Figure 14: Cost variance................................................................................................................23
Figure 15: Earned value reporting.................................................................................................23
Figure 16: CV and SV...................................................................................................................24
Figure 17: SPI and CPI..................................................................................................................24
List of tables:
Table 1: Task sheet..........................................................................................................................7
Table 2: RACI chart.........................................................................................................................9
Table 3: Risk management............................................................................................................23
Table 4: Change management form...............................................................................................24
Table 5: Stakeholder matrix...........................................................................................................25
Table 6: Communication matrix....................................................................................................26
Table 7: Project closure form........................................................................................................27

1 Theory Section
1.1 WBS
The WBS stands for Work Breakdown Structure used to divide the whole project into the
different task and each task is sub-divided into activities along. The main purpose of using WBS
is to completely understand the project in one aspect. The divided activities and tasks are small
and manageable and can be logical, consistent, and uniform. It also helps in developing an
optimum schedule of the project and the estimated cost at the work level.
1.2 RACI chart
A RACI chart is a type of RAM (Responsibility Assignment Matrix) used to present the roles of
the main stakeholders in terms of four factors, R means Responsible, A means Accountable, C
means Consistency, and I mean Inform. It is presented in the form of a matrix where the first
column presents the WBS coding of the work breakdown activities and packages, and the second
column presents the name of the work breakdown activities. The remaining column used to
present the number of stakeholders. It is very helpful and useful in assigning the activities to the
stakeholders, project manager, and experts and also helps in managing the communication.
(Kloppenborg, Anantatmula & Kathryn 2019, p. 297).
1.3 Schedule-1 Gantt
The Gantt chart is commonly used to present the schedule of the project in a graphical manner.
As the list of the tasks and activities are placed on the left side of the table under the task name
tab, the right section graphically represents the list of tasks in horizontal bar form. MS-Project is
the most famous tool used for making the Gantt chart. The flow of each activity and task is
shown on the separate line from the starting date to the ending date with the bar on the timescale.
1.4 Schedule-2 AON
The term AON means Activity on Node which is also called as PDM (Precedence Diagramming
Method) is a technique designed to make the clear understanding of the scheduled activities
where nodes are used to represent the activities and they are connected by the arrows. A small
schedule of the project is shown in the below figure where A and D are connected using arrows.
It means B and C will be started only after the completion of the task A and D will be started
after the completion of the task B and C (Kloppenborg, Anantatmula & Kathryn 2019, p. 248).

Figure 1: AON schedule example
(Source: Kloppenborg, Anantatmula & Kathryn 2019, p. 248)
1.5 Resource Overload
Resource overload means allocating the resources to more tasks and activities to fewer resources.
There are some methods used to solve these resources overloaded:
1. The overloading resources can be solved by comparing the histogram (shown in above two
figures) and the Gantt chart on the basis of time-scale.
2. Another method is to assign particular activities to the other resources and also activities can
be split into two parts.
3. The resource overloading can also be resolved by re-ordering the activities.
4. Resource leveling can be also used to level up all the resources which are execution
technique (Kloppenborg, Anantatmula & Kathryn 2019, p. 300-301).
1.6 Budget
Determine the budget of the project is the procedure of calculating and aggregating the estimated
budget so that cost baseline can be established. The budget is the total amount of cost required in
the completion of the project.
1.7 Progress reporting (Timeline)
The progress reporting is the report create to track and monitor the on-going project. The project
reporting can be calculated on the two bases, one is timeline and second is the EVM process. The

timeline shows the milestones of the project with their actual progress and the approved plan. the
present time period and the risks before also show with the help of the timeline.
1.8 Progress reporting (EVM)
EVM means Earned value management used to track the progress of the project. It includes PV
(Planned value) means the authorized budget, AC (Actual cost) means the realized cost for the
performed work on the specified activity. SV (Schedule Variance) used to measure the schedule
performance (PV-EV), EV (Earned value) used to measure the work regarding the budget, CPI
(Cost Performance Index) used to measure the efficiency of the cost (EV: CV), and CPI (Cost
Performance Index) used for the expected cost required to accomplish the remaining part of the
project. (Kloppenborg, Anantatmula & Kathryn 2019, p. 476-480).
1.9 Risk Management
Risk management is an approach used to determine the risks that may occur during the project
and the management technique used to resolve them. It is basically the process used in the
planning, identification, implementation, analysis, and monitoring of the tasks. The risk
management table includes the risks description, category of risks, impact on the project, and the
risk mitigation approaches used to solve the risks.
1.10 Change Management
Change management is an approach for the dealing of transformation or transition of the goal of
the organization, its technologies, and processes. The change management is mainly used to
implement the strategies in order to control the changes, make the changes effective, and help the
stakeholder and team members to acquire these changes. The change management form includes
the project name, its date, the reason for the change, its impact on the scope of the project,
deadline date, quality, budget, and team.
1.11 Stakeholder identification and communication
Stakeholder identification technique is used to analyze the stakeholders by collecting and
evaluating the information in order to find out the interest for the specified project. The first part
is the prioritization of the stakeholder and it can be performed using matrix. There are some
factors on the basis of which the stakeholder are prioritized which are power, urgency, and
legitimacy (Kloppenborg, Anantatmula & Kathryn 2019, p. 476-480).

1.12 Project closure
Project closure is the completion of the project which defines that the whole project has been
completed. The project closure form includes the checklist of all the task along with the target
date and completion date (Kloppenborg, Anantatmula & Kathryn 2019, p. 503).

2 Actual Project Report
2.1 WBS
For the project “Renovation of cottage”, Work Breakdown Structure is created as:
1. Charter signed off
2. Planning
2.1. Inspect the cottage site
2.2. Identify requirements for repairing
2.3. Identification of supplies material
2.4. Plan the estimated budget
2.5. Milestone 1: Planning phase completed
3. Stakeholder identification
3.1. Meeting with contractor
3.2. Contact with suppliers
3.3. Contact with two apprentices
3.4. Milestone 2: Stakeholder Identification phase completed
4. Fixes for renovation
4.1. Purchase supplies
4.2. Repair wooden shutters, floors, and porch
4.3. Refinish the floors
4.4. Paint shutters, walls, ceilings, and doors
4.5. Sand floor
4.6. Wash both interior and exterior windows
4.7. Milestone 3: Fixes for renovation phase completed
5. Risk identification
5.1. Identify the risks
5.2. Analyze the impact
5.3. Find out risk mitigations
5.4. Milestone 4: Risk identification phase completed
6. Change Management
6.1. Identify any changes

6.2. Determine its impact on the whole project
6.3. Manage the changes to the baseline
6.4. Milestone 5: Change management phase completed
7. Project Closure
7.1. Prepare checklist
7.2. Close the project
7.3. Milestone 6: Project closure phase completed
Project Name: Renovation of cottage
Table 1: Task sheet
S.no. Task Name Duratio
n Start Finish
Renovation of cottage 10 days Mon
6/1/20
Fri
6/12/20
1 Charter Signed off 1 day Mon
6/1/20
Mon
6/1/20
2 Planning 2 days Mon
6/1/20
Tue
6/2/20
2.1 Inspect the cottage site 1 day Mon
6/1/20
Mon
6/1/20
2.2 Identify requirements for repairing 1 day Tue
6/2/20
Tue
6/2/20
2.3 Identification of supply material 1 day Tue
6/2/20
Tue
6/2/20
2.4 Plan the estimated budget 1 day Tue
6/2/20
Tue
6/2/20
2.4 Milestone 1: Planning phase completed 0 days Tue
6/2/20
Tue
6/2/20
3 Stakeholder identification 1 day Wed
6/3/20
Wed
6/3/20
3.1 Meeting with contractor 1 day Wed
6/3/20
Wed
6/3/20
3.2 Contact with suppliers 1 day Wed
6/3/20
Wed
6/3/20
3.3 Contact with two apprentices 1 day Wed
6/3/20
Wed
6/3/20
3.4 Milestone 2: Stakeholder identification phase completed 0 days Wed
6/3/20
Wed
6/3/20
4 Fixes for renovation 3 days Thu
6/4/20
Mon
6/8/20

4.1 Purchase supplies 1 day Thu
6/4/20
Thu
6/4/20
4.2 Repair wooden shutters, floors, and porch 1 day Thu
6/4/20
Thu
6/4/20
4.3 Refinish the floors 1 day Thu
6/4/20
Thu
6/4/20
4.4 Paint shutters, walls, ceilings, and doors 1 day Fri
6/5/20
Fri
6/5/20
4.5 Sand floor 1 day Fri
6/5/20
Fri
6/5/20
4.6 Wash both interior and exterior walls 1 day Mon
6/8/20
Mon
6/8/20
4.7 Milestone 3: Fixes for renovation phase completed 0 days Mon
6/8/20
Mon
6/8/20
5 Risk identification 2 days Tue
6/9/20
Wed
6/10/20
5.1 Identify the risks 1 day Tue
6/9/20
Tue
6/9/20
5.2 Analyze the impacts 1 day Tue
6/9/20
Tue
6/9/20
5.3 Find out risk mitigation 1 day Wed
6/10/20
Wed
6/10/20
5.4 Milestone 4: Risk identification phase completed 0 days Wed
6/10/20
Wed
6/10/20
6 Change management 3 days Tue
6/9/20
Thu
6/11/20
6.1 Identify any changes 1 day Tue
6/9/20
Tue
6/9/20
6.2 Determine its impact on the whole project 1 day Wed
6/10/20
Wed
6/10/20
6.3 Manage the changes to the baseline 1 day Thu
6/11/20
Thu
6/11/20
6.4 Milestone 5: Change management phase completed 0 days Thu
6/11/20
Thu
6/11/20
7 Project closure 1 day Fri
6/12/20
Fri
6/12/20
7.1 Prepare checklist 1 day Fri
6/12/20
Fri
6/12/20
7.2 Close the project 1 day Fri
6/12/20
Fri
6/12/20
7.3 Milestone 6: Project closure phase completed 0 days Fri
6/12/20
Fri
6/12/20

2.2 RACI Chart
R means Responsible, A means Accountable, C means Consulted, and I mean Informed
(Kloppenborg, Anantatmula & Kathryn 2019, p. 297).
Table 2: RACI chart
WBS
Code
Name of the
activity
Project
manager
Contractor Supplier Apprentice
I and II
Sponsor
1 Charter Signed
off
2 Planning
2.1 Inspect the
cottage site
R C I C A
2.2 Identify
requirements for
repairing
R C I C A
2.3 Identification
of supply material
R C I C A
2.4 Plan the
estimated budget
2.4 Milestone 1:
Planning phase
completed
3 Stakeholder
identification
R C I C A
3.1 Meeting with
contractor
R A I C A
3.2 Contact with
suppliers
R C A C A
3.3 Contact with
two apprentices
R I I A A
3.4 Milestone 2:
Stakeholder
identification
phase completed
4 Fixes for
renovation
4.1 Purchase
supplies
C C R C A
4.2 Repair
wooden shutters,
floors, and porch
C R I C A
4.3 Refinish the
floors
R R I C A