Project Management Assignment: DHI Environmental Protection Campaign

This project management assignment analyzes an environmental protection campaign undertaken by DHI Water & Environment (S) Pte Ltd. The report details the project scope, objectives, deliverables, and milestones, alongside technical requirements and limitations. It establishes project priorities using a matrix, explaining the constraints, enhancements, and acceptance criteria for time, scope, and cost. A comprehensive work breakdown structure (WBS) is presented, dividing the project into phases and work packages. The assignment includes a cost estimation based on a bottom-up approach and a time-phased budget, providing a detailed overview of the financial aspects of the campaign. The project aims to raise awareness about environmental protection, sustainable development, and the responsible use of resources, culminating in project completion and impact analysis.

Running head: PROJECT MANAGEMENT
PROJECT MANAGEMENT: AN ENVIRONMENTAL PROTECTION CAMPAIGN OR
EVENT UNDERTAKEN BY-
‘DHI WATER & ENVIRONMENT (S) Pte Ltd’
Name of the University
Name of the Student

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Table of Contents
1. Introduction......................................................................................................................2
1.1. Background of the Company....................................................................................2
1.2. Project Overview......................................................................................................2
2. Project scope statement....................................................................................................3
2.1. Project objective.......................................................................................................3
2.2. Deliverables..............................................................................................................4
2.3. Milestones.................................................................................................................4
2.4. Technical Requirements...........................................................................................5
2.5. Limits and exclusions...............................................................................................5
2.6. Review with customer..............................................................................................6
3. Project priority- Theory on Matrix..................................................................................6
3.1. Establish project priorities........................................................................................6
3.2. Explanation...............................................................................................................7
4. Work breakdown structure..............................................................................................9
4.1. WBS diagram............................................................................................................9
4.2 Details of work packages.........................................................................................10
5. Cost estimation..............................................................................................................11
5.1 Cost estimation........................................................................................................11
5.2 Time phased budget.................................................................................................12
Bibliography......................................................................................................................13

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1. Introduction
1.1. Background of the Company
DHI Singapore is the DHI’s regional headquarters for Southeast Asia since 2004. This
organization has spread its business Malaysia, Philippines, Australia and many other countries.
This company is responsible for marine reclamation and environmental impact assessment
projects. DHI Singapore oversees the marine water quality, marine hydraulics, marine
environment impact studies and environmental monitoring and management of marine works.
1.2. Project Overview
Protection of the environments a global issue. The government has the role for
controlling the critical environmental pollution conservation system and improving the
environment towards sustainable development. There has been a number of institutions dealing
with the diverse environmental issues and organizations that are setup at national and
international level by the government or the civil societies. There are organizations, which seek
towards protecting the environment, by analyzing or monitoring details against misuse of the
resources and the ultimate goal is to safe and increase the production, reduce cost and enhance
the sustainability in the environment.
This report provides on leading environmental organization in Singapore “DHI Water &
Environment Pte LTD” that has launched an environmental protection campaign for the
conservation and improvement of the environment at national and global level
(Worldwide.dhigroup.com, 2017). The organization has expertise over stabilizing the water
environment. This organization has the record of developing and initiates the implementation
solution for meeting the challenges of the water environment. The project that has been

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conducted by the organization is to spread awareness for sustainable development, importance to
protect the environment, need to reserve resources and their excess usage, to encourage people
for development of healthy world for future.
2. Project scope statement
Following are the Project scope statement that needs to be conducted by the organization
in an ethical manner:
 Interview planning stage, which is within the scope of this project, thus interviewing the
aim and research questionnaire
 Observing the interviewers for the method helps in gathering qualitative data, which is in
the scope of this project work (Schwalbe, 2015)
 Analyzing the survey, displaying the results by Matrix, WBS diagram, and estimating the
cost
2.1. Project objective
The main aim and objective of this project on environmental protection campaign or event
undertaken by- ‘DHI WATER & ENVIRONMENT (S) PTE LTD’:
 To analyze then requirement of an environmental campaign in the organization
 To explain the roles and responsibilities of the global institutes in the area of
environmental management
 To distinguishes between the ‘environmental advocacy campaign’ from the other issue
campaign of the environment
 To determine whether the campaign is purposeful for the environment or not
 To analyze the impact of the environmental campaign

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2.2. Deliverables
The deliverables of this project on environmental protection campaign by the DHI water
& environment are:
 Selection of the topic of the project survey to spread awareness
 Preparing the draft and possible analysis outcome
 Estimating the required time and cost for the awareness program
 Estimation of budgetary
 Verification of time and budget
 Planning the final project preparation
 Stakeholders recruitment
2.3. Milestones
Task Name Duration Start Finish
Project on Environmental Protection
campaign 73 days Mon 20-11-17 Wed 28-02-18
Project Planning Phase 33 days Mon 20-11-17 Wed 03-01-18
Topic Selection of the project 5 days Mon 20-11-17 Fri 24-11-17
Requirement analysis of the project 3 days Mon 27-11-17 Wed 29-11-17
Preparing the draft project planning 2 days Thu 30-11-17 Fri 01-12-17
Time schedule estimation 5 days Mon 04-12-17 Fri 08-12-17
Budget estimation 4 days Mon 11-12-17 Thu 14-12-17
Time and Budget verification 2 days Fri 15-12-17 Mon 18-12-17
Final Project planning preparation 7 days Tue 19-12-17 Wed 27-12-17
Recruitment of stakeholders 5 days Thu 28-12-17 Wed 03-01-18
Project Execution Phase 32 days Thu 04-01-18 Fri 16-02-18
Conduction advertisement for the
campaign 10 days Thu 04-01-18 Wed 17-01-18
Printing of leaflets and billboards 2 days Thu 18-01-18 Fri 19-01-18
Social media campaign 4 days Mon 22-01-18 Thu 25-01-18
Surveys of people 3 days Fri 26-01-18 Tue 30-01-18
Raising awareness of sustainable
development 3 days Wed 31-01-18 Fri 02-02-18

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Raising awareness of usage of natural
resources 3 days Mon 05-02-18 Wed 07-02-18
Raising awareness to protect the water
from harmful pesticides and acids 3 days Thu 08-02-18 Mon 12-02-18
Data collection from survey 2 days Tue 13-02-18 Wed 14-02-18
Data analysis 1 day Thu 15-02-18 Thu 15-02-18
Planning for future campaigns 1 day Fri 16-02-18 Fri 16-02-18
Project Completion 8 days Mon 19-02-18 Wed 28-02-18
Review of Project 2 days Mon 19-02-18 Tue 20-02-18
Project documentation 2 days Wed 21-02-18 Thu 22-02-18
Impact analysis of the campaign 2 days Fri 23-02-18 Mon 26-02-18
Project and campaign completion of the
organization 2 days Tue 27-02-18 Wed 28-02-18
2.4. Technical Requirements
The complete the project successfully the required technical issues must be on the aspect
of the project performance, reliability and availability of the project. In this Environmental
Protection Campaign the technical requirements are:
 Paper, leaflets, Billboards
 Social Media access
 Scheduling software
 Online survey forms
 Data Storage server
2.5. Limits and exclusions
There must not be any unethical survey or forceful survey done. The survey area is not
huge hence, there can be some limitation in the analysis of the final result execution of the
project. The total cost estimation of the project is relatively less than any other organizational
campaign hence the area of the project is small. The manpower and labor required in the project

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is not sufficient in the research survey hence the target are is less. The budget is not much due to
lack of sponsor interest since it is a start-up project.
2.6. Review with customer
By analyzing the campaign, the survey has been conducted and the results are stored in
the database storage servers. The survey must be conducted by delivering a set of questionnaire
and thus the results are collected in the form of reviews of the customers and the people
participating in the environmental protection campaign. The questionnaire that will be served in
the survey will have 150 questions and with four option in each questions, from which the
participants have to choose 1 from each question. The sample size should be as large as possible
in order to avoid opinion biasing.
3. Project priority- Theory on Matrix
In an organization, the Matrix management is tactics to manage an organization’s through
some dual-reporting relationship than, just traditionally representing it in a linear management
structure (Burke, 2013). In this project, there are three attributes (functions) in the matrix:
Constrain, Enhance and Accept.
3.1. Establish project priorities
Time Scope/ Performance Cost Justification
Constrain 
There are fixed
deliverable and scheduled
time for the task
occurrence thus there is a
limitation in the time
limit of the project

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Enhance 
Scope and performance of
the research could be
extended depending on
the outcome of the project
Accept 
Cost can be adjusted as
per the requirement of the
necessary resources
Table1: Project Priorities
3.2. Explanation
Scope: The scope has been prepared considering in the limitations and possibilities.
Innovative, economical and sustainable solutions are required in order to meet the ever-growing
energy needs without jeopardizing the world’s limited resources
Cost: The cost estimation of the project is done here based on a rough analysis and this
estimation does not affect the actual cost.
Time: Project initiative- Start Date: 20-11-2017 to End Date: 28-02-2018. As in the chart
below, it is clear that the time required for the implementation and execution of this project is
about 73 days in total. The time provided for the completion of this campaign has a project
planning and scheduling process, which includes the planned dates for starting and completing
activities in several forms. The planning and task scheduling has been designed for the
improvement of the tactics of the project to be executed successfully. Realization that has been
intended for project benefits and thus facilitating the ability of the project to be delivered in time
and within the analyzed budget.

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Figure 1: Gantt Chart of the Project
(Source: Created by Author)

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4. Work breakdown structure
A Work Breakdown Structure (WBS) refers to the main project deliverable of the
company about the team’s work in the section of management. WBS visually describes the scope
in small divisions for the team members can understand easily (Schwalbe, 2015).
4.1. WBS diagram
Figure 2: WBS diagram

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There are three main phases of the project activity of Environmental Protection
campaign: Project planning phase, Project execution phase and Project Completion.
4.2 Details of work packages
The activity that should be taking place during the project assessment is shown below the
main activity list.
Figure 3: Work Packages
(Source: Created by Author)

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5. Cost estimation
5.1 Cost estimation
Activity/ Resources Cost
Billboards designing $ 2000
Leaflets $ 1500
Online Survey $ 3500
Campaign $ 10000
Total $ 17000
Table 2: Cost Estimation
The project survey cost estimation is based on the Bottom-up estimation. The cost
estimation in bottom up analysis has been done by considering the smaller cost used in the
project survey and then the estimated total cost is calculated and the budget is prepared
accordingly (Low& Ong, 2014). The main advantage of the bottom up analysis is that there are
no initial limitations in the budget and it is easier for the cost allocation process.