Business Project Management: A Report on Digital Technology Impact

This report provides a comprehensive project management plan focused on analyzing the impact of digital technology on business activities. The project aims to assess how digital technologies influence organizational operations, reduce costs, and improve overall performance. The plan includes detailed cost evaluations, scope definitions, time estimations using Gantt charts, quality control measures, communication strategies, and risk assessments. It also incorporates qualitative and quantitative research methods to gather insights on the impact of digital technology, utilizing surveys, questionnaires, and interviews. The report further presents a work breakdown structure to manage project activities effectively, concluding with recommendations for organizations to implement digital technologies for enhanced business functions and departmental performance. Desklib provides access to this and many other solved assignments to support student learning.

MANAGING A SUCCESSFUL
BUSINESS PROJECT

TABLE OF CONTENTS
Introduction......................................................................................................................................1
Task 1...............................................................................................................................................2
P1 Devise clear aims and objective for your project...................................................................2
P2 Produce a project management plan incorporating: costs, scope, time, quality,
communication, risk and resources (M1)....................................................................................4
P3 Produce a work breakdown structure and a Gantt chart to provide timeframes and stages
for completion..............................................................................................................................7
Task 2.............................................................................................................................................10
P4 Carry out small-scale research by applying qualitative and quantitative research methods
appropriate for meeting project aims and objectives (M2).......................................................10
Task 3.............................................................................................................................................13
P5 Analyze research and data using appropriate tools and techniques for the chosen project..13
P6 Recommendations and conclusions......................................................................................19
Task 4.............................................................................................................................................20
P7 Reflect on the value of undertaking the research to meet stated objectives and own learning
and performance (M3/M4)........................................................................................................20
Conclusion.....................................................................................................................................22
References......................................................................................................................................23

LIST OF TABLES
Table 1: Cost Estimation.................................................................................................................4
Table 2: Project Milestone Planning................................................................................................5
Table 3: Commuunication plan.......................................................................................................6
Table 4: Work breakdown structure................................................................................................7
Table 5: Gantt Chart........................................................................................................................8
Table 6: Project Logbook..............................................................................................................10
Table 7: Performance review.........................................................................................................20

Introduction
Digital technology in the current is used in almost every organization because this will make the
operations and functions of the organization easy and flexible. Digital technology also reduces
the operational cost and other resources cost for the organization. The report will take the project
in which impact of the digital technology on the business activities of the organizations will be
discussed. The report will also design the project management plan in which cost, scope, time,
resources, quality, communication etc steps will be covered. This report not only makes the
project plan for the organization but will also conduct the research in which opinion of the
respondents will be taken on the selected topic of digital technology impact. With the help of the
report the suggestions for further improvements will also be provided to the organization so that
they can implement the digital technology and improve their business functions and performance
of the departments.
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Task 1
P1 Devise clear aims and objective for your project
The organisation set the plan and objective for the completion of the project in the systematic
manner. It is important for the Tavistock consulting to set the goals and objective to achieve the
significant target. The organisation basically provide the facilities to the customer in terms of the
health, education and cooperation, it also give the service to the central and local government.
The main aim of the Tavistock organisation is to enhance the facilities and create the new
opportunities for the student. This project will help in the analysis of the objective and improve
the criteria for the development of the organisation among the users. The organisation will use
the various technologies and procedure for the implementation to follow the process (Harrison
and Lock 2017).
The aim of the Tavistock will be definite and it will be only one but the planning of the objective
can more than one. As based on the project the aim and objective are defined below:
Aim of the project
 The aim of the Tavistock is to develop the management of the effective team, develop the
leadership in students, and change the organisational activities for the improvement of the
student for the better facilities.
Objective of the project
The objectives of the Tavistock are planned so that the new techniques and procedure can
implement in the organisation for the growth. The objective can be more than one so few of the
objectives are given below:
 The main objective of the organisation is to plan the changes and development
consultancy so that Tavistock can provide the better service to the students for better
future. The strategies and procedure can be planning to approach the possibilities to discover. The complexity and flexibilities can be provide to the client in case of any issue or fault
arise the discussion can be done.
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 The main objective of the Tavistock is to identify the requirement of the student for the
future so the planning can be implemented. The development of the student can be plan by organising the various plan for the
development of the skills and knowledge. The professional can be assigned for providing the proper training and development to
the student on the basis of the requirement (Wilson, 2014).
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P2 Produce a project management plan incorporating: costs, scope, time, quality,
communication, risk and resources (M1)
The project is analysing the requirement of the people from the Tavistock and what
measurement can be taken for the improvement in the managerial system. So the project
management plan will be recommended for the methodical planning in organisation. The
following are the project management plan justification:
The cost evaluation
The planning of the successful management plan always require the procedural activities
involvement in the project so the cost evaluation is important to identify the actual cost that will
be spend during the project. The estimated cost that was calculated by the Tavistock will be
approximately $15000. The tabular format is given below to understand more about the cost and
its activities (Kerzner and Kerzner 2017).
Table 1: Cost Estimation
Project planning action Cost $
Planning $300
Designing $300
provision $200
meeting $500
Implementation of changes $100
Completion of Project $100
Total $15000
Scope of the project: The scope of the organisation will be done while implementing the various
strategies and plan. The techniques and digital technologies can be applied in the in the
organisation for the growth and development. The achievement of the profit and applying the
strategic plan will help in the development of the organisation.
Time evaluation: The management plan also involve the time evaluation under which the
estimation of the time is calculated under what time duration the project will be completed and
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finished. The monitoring and planning of the project that will be completed in at least 9th Month
so the Gantt chart of the project is given below (Heagney, 2016):
Table 2: Project Milestone Planning
Procedure Month
1
Month
2
Month
3
Month
4
Month
5
Month
6
Month
7
Month
8
Month
9
Collection of
the information
Implementation
of the change in
management
measurement of
the Risk
management
Planning of the
proposal
Plan constituent
project
Budgetary set
Communicatio
n plan
Analysing of
the
management
team
Execution
Completion of
the project
Quality of the project: The quality of the project depends on the completion of the project and
the involvement of the service that are generally used in the milestone. The better quality of the
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service that is providing to the customer will help the management decision making (Utami et.al
2017).
Communication: The communication among the manager and employees is important so that
the organisation can identify the problem in the organisation. The good communication will help
in taking the judgemental discussion it will help in the completion of the project in the estimated
time duration. The communication plan of the Tavistock is given below:
Table 3: Commuunication plan
Procedure activities
required
Duration Communicatio
n mode
Plan status Role played by Team included
Project
description
Grade by
email
2 Month Direct
communication
Grade of the
project
Manager Stakeholders,
backer and team
Team meeting project
Grade
Within one
month
Mail Upgrade the
Plan
Manager Team of this
project
reconsider
project
Use matrix 2 Month Direct
communication
Metric
presentation
Manager Stakeholders,
backer and team
reconsider for
this project
implement
the changes
1 Month Direct
communication
Prepare report
completion
Manager Stakeholders,
backer and team
realize and
design the
reconsider
Prepare
action plan
Based on
requirement
\ Direct
communication
Design
packages
Manager Project team
Risk and resource: The risk that involve in the project is the completion of the project the
project must be completed on the estimated duration that was planned by the organisation, The
resource that are used in the project must have the appropriate planning for the completion of the
project.
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P3 Produce a work breakdown structure and a Gantt chart to provide timeframes and stages for
completion
The breaks down structure involve the major activities that are assigned to the employee to
manage the management plan. It help in to build up the relationship among the employees and
management as the project is executive with the team member the communication help in the
management of the project. The structure helps in the identification of the situation and its
involvement in the management of the project (Lock, 2017).
Table 4: Work breakdown structure
action no. performance time
1 Planning
 extent of the plan
 recognize project needs
 choose suitable place
 appraise the workers capability
1 Month
2 Designing
 recognize the stakeholders
 estimate their skill
 intend the whole plan
 intend the plan configuration
 recognize the charge and duration
for project
2 Month
3 Implementation
 necessitate for the plan safety
 create plan for services
 create the quality
 engage the key stakeholders of
the plan
3 Month
4 Monitoring
 categorize the concerned risk and
quality
2 Month
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 classify the presentation of the
employees
5 Feedback
 converse with the stakeholders
 acquire the recommendation from
stakeholders
 suggestion
1 Month
Breakdown structure is the systematic graphical representation of the structure under which all
the activities are assigned to the employee accordingly as based on the requirement of the
management project plan. The Gantt chart involves the activities that are implementation,
designing, monitoring and planning along with the feedback. The appropriate procedural
activities are involved in the system for the management of the work breakdown structure
(Smith, 2015).
Table 5: Gantt Chart
Processing
involvement
Month
1
Month
2
Month
3
Month
4
Month
5
Month
6
Month
7
Mont
h 8
Month
9
Appropriate
planning
Designing
product
Implementation
of the roles and
regulation
Monitoring
Feedback
The above structural format of the chart is designed for the monitoring of the system and
management of the project. The project estimation duration time for the completion of the
project will be within 9 month. The breakdown structure is generally prepare so that the project
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can be completed on the given time estimation. The Effective working of the employee helps so
that the assigned jobs can be completed. The time limitation is less it will be assigned as based
on the project requirement and so it is important for the Tavistock to complete the project on the
estimated time duration because it is consider as the risk if the project will not be completed on
the business activities (Brannen, 2017).
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