Project and Quality Management: Dog Save IS Development Project Report

This project management report details the development of an Information System (IS) for the Dog Save welfare organization. The project encompasses various aspects of project management, including a project charter, stakeholder register and management strategy, team contract, financial analysis, and the identification and justification of the Agile SDLC model. The report further includes a work breakdown structure, Gantt chart, critical path method, schedule tradeoffs, communication management plan, risk identification, and a weekly status report. The IS project aims to develop a web-based system, including a mobile application, to efficiently manage dog records and improve the organization's operations. Financial analysis, including NPV, ROI, and break-even analysis, supports the project's feasibility. The project follows the Agile methodology, emphasizing iterative development and stakeholder feedback to ensure a successful outcome.

Running head: PROJECT MANAGEMENT
Project and Quality Management
Name of Student-
Name of University-
Author’s Note-

1PROJECT MANAGEMENT
Table of Contents
1. Project Charter.............................................................................................................................1
Project Title:................................................................................................................................1
Project Start Date:........................................................................................................................1
Project Finish Date:.....................................................................................................................1
Project Objective:........................................................................................................................1
Main Project Success Criterion:..................................................................................................2
Project Scope...............................................................................................................................2
2. Stakeholder Register and Stakeholder Management Strategy.....................................................2
3. Team Contract.............................................................................................................................4
4. Financial Analysis.......................................................................................................................6
5. Identification and Justification of SDLC model..........................................................................7
6. Work Breakdown Structure.........................................................................................................8
7. Gantt Chart...................................................................................................................................9
8. Critical Path Method..................................................................................................................14
9. Schedule Tradeoffs with Critical path.......................................................................................15
10. Communication Management Plan..........................................................................................16
11. Identification Potential Risks...................................................................................................17
12. Weekly Status Report..............................................................................................................18
References......................................................................................................................................20

2PROJECT MANAGEMENT
1. Project Charter
Project Title:
Developing IS for Dog Save welfare organization
Project Start Date:
[To be filled after completing the report]
Project Finish Date:
[To be filled after completing the report]
Project Objective:
The objective stated in the project is to develop detailed plan for the web based project
for a welfare organization named Dog Save. This project will develop a mobile application, this
project will help many users to login from different parts of Australia and use the same system at
same time. This project aims at developing a web based system that leads to record all the details
of the dog in the system. This project includes the stakeholder register as well as stakeholder
management strategy who are included in completing the project. This project also includes team
contract that states the contract of team members in project. There is SDLC model that is to be
included in the project and proper identification of the SDLC model is chosen for completing the
project. There is a work breakdown structure that states all activities that are needed for
completing the project. There is a critical path method for completing this project and the total
time that is taken to complete the project. The organization that is included for this project is the
Dog Save. This is an oldest welfare organization and relies of the donations as well as gifts
provided by generous dog lovers. They wants to keep all the records of their dogs including their
name and other details in the system so that it gets easier to search the records.

3PROJECT MANAGEMENT
Main Project Success Criterion:
The criteria for completing the project is all stakeholders should be paid within the time
and all stakeholder payment should be made within one month completion of the project.
Project Approach
 Approach of project includes detailing a project plan for the web based system that will
record the names of the dogs associated with Dog Save.
 This project will be a mobile software project which is being upgraded from the web
based project.
 This project will improve the efficiency of present web based system of the organization.
2. Stakeholder Register and Stakeholder Management Strategy
The stakeholders associated with project are associated project manager, the financial
manager, the quality analyst, the project sponsor, programmer, testing team, and other team
members associated to complete the project.
Managing the stakeholder is basically done in different stages and this stakeholder
management might help to manage all the stakeholders involved with the project. The
stakeholders associated with this project are explained below:
Name of
Stakehol
der
Designat
ion
Departme
nt
Role in
the
project
Type of
Stakehol
der
Communica
tion Type
Expectat
ion
Interests Influen
ce of
Project
Please
Fill
Project
Manage
r
Software
Develop
ment
The PM
manage
s the
project
Internal Face to face
communica
tion, email
communica
The PM
expects
the
project
Proper
project
schedulin
g might
Project
gets
comple
ted on

4PROJECT MANAGEMENT
and
makes
the
project
schedul
e and
project
cost for
complet
ing the
project.
tion, phone
communica
tion
to get
complet
e within
time and
within
budget.
help to
complete
the
project
successfu
lly.
time.
Please
fill
Project
Sponsor
Applicati
on
Develop
ment
The
sponsor
provide
s fund
for
complet
ing the
project
External Communica
tion over
telephone
Want to
complet
e the
project
on time.
Project
successfu
l
completi
on will
gain
profit.
Withou
t
project
sponsor
, the
project
will not
get
fund to
comple
te.

5PROJECT MANAGEMENT
Figure 1: Project Stakeholder Map
(Source: Created by Author)
3. Team Contract
Code of Contract: For conducting the project, the project team needs to
1. Work proactively in the project, anticipate all the potential problems, as well as work
on the problems to prevent those problems.
2. Maintain a good communication with other team members and keep them informed
about the information related with the project.
3. Selecting the best possible solution for the undergoing project.

6PROJECT MANAGEMENT
Participation: The participants in the project needs to:
1. Have a good communication skill.
2. Encourage the diversity in team work.
3. Be honest and is to be open for all the project activities.
4. Provide opportunities to provide equal participation.
5. Entertain only one discussion at one time.
6. Needs better communication for completing the project and attend all the meetings
Communication: The communication that is to be involved in carrying out the project
are:
1. Selecting a best way to communicate with others so that all team members can
understand the communication.
2. Communication should be established to solve all the problems involved with the
project.
3. Present all the ideas in the project clearly.
4. Meeting as well as communicating freely to discuss the progress of the project.
5. Arranging extra meeting in the team.
6. Keep regular discussion that are on the track.
7. Should read all the communications that comes from the team members.
8. Respond to all the communication as soon as possible.

7PROJECT MANAGEMENT
Problem Solving: For solving the problem, the team members needs to:
1. Encourage all members in the team so that they can participate in problem solving.
2. Problem are to be solved with constructive criticism.
3. Should support each other in the organization.
Meeting Guidelines: For meeting the guidelines, the team members should:
1. Held face to face meeting on every Friday of the week to ensure the work done in that
week.
2. Holding more meetings at the starting of the month.
3. Record the meetings and send the meeting recordings through email and concentrate
on the actions that are to be taken.
4. Financial Analysis
RMO Cost/Benefit Analysis for
Dog Save
Discounted rate 9%
Year of
Project
year 0 year1 year 2 year 3 TOTALS
Benefit $0.00
$190,000.
00
$210,000.0
0
$230,00
0.00
Discount Factor at 9% 1 0.9174 0.8417 0.7722

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Discounted Costs $0.00
$174,311.
93
$176,752.8
0
$177,60
2.20
NPV of all Benefits $0.00 $174,311.
93
$351,064.7
3
$528,66
6.93
$528,66
6.93
One Time Costs $400,000.0
0
Costs $0.00 $5,000.00 $5,000.00
$5,000.0
0
Discount Factor at 9% 1.0000 0.9174 0.8417 0.7722
Discounted Costs $0.00 $4,587.16 $4,208.40
$3,860.9
2
NPV Of All Costs $400,000.0
0
$404,587.
16
$408,795.5
6
$412,65
6.47
$412,65
6.47
Overall NPV $116,01
0.45
Overall ROI = (Overall NPV / NPV Of All
Costs ) 0.28
Break-Even Analysis
Yearly Cash Flow NPV $0.00
$169,724.
77
$172,544.4
0
$173,74
1.28
Overall Cash Flow NPV
$400,000.0
0
($230,275.
23)
($57,730.8
3)
$116,01
0.45
Break-even of the project occurs between
years 2 and 3
The break-even fraction for
the project 2.332
yea
rs
5. Identification and Justification of SDLC model

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The six SDLC model that can be used for developing a project are waterfall model, v-
shaped model, iterative model, spiral model, big bang model, and agile model (Alshamrani and
Bahattab 2015). The SDLC method helps to mitigate the challenges that are included in a
project. The best model that is suggested for developing the application system for Dog Save is
agile model.
The agile method breaks the process in to many cycles. This model helps to deliver the
project quickly and this approach is very realistic in the process of developing the web based
application software for the company. The agile model produces release of the project that is
ongoing and includes the project with small as well as incremental changes that comes from the
previous release. After all the iteration in the system, the product gets tested (Gupta, Ahlawat and
Sagar 2017). The agile model includes iteration that mostly emphasize on that. In the agile
methodology, the developers, the testers, as well as customers work together for completing the
project successfully. Since, developing the new web-based system for the Dog Save includes
many activities that are to be carried out and tested in iteration, agile method is the best method
for carrying out the project.
This model depends on the feedback from the customer, customers provide feedback for
the system that is being tested and this would increase the efficiency of the application (Rastogi
2015). The phases of the SDLC method that is considered for developing the new application
system is the planning phase, system analysis and requirement phase, System design and
development phase, Implementation and testing phase, and the last phase that is included is the
project maintenance phase (Ali 2017). All these phases are included for developing the system.
6. Work Breakdown Structure

10PROJECT MANAGEMENT
Developing app fo Dog
Save
Project Planning Phase
Planning for cost
management
Planning for
schedule
management
Determine project
scope and objective
Management of
Tasks
Planning Risk
Management
Planning Quality
Management
System analysis and
requirement phase
Prepare technical
planning
Technical
Supervising
Business
Requirments
Analyzing System
Requirement
Developing System
Architecture
System design and
development phase
Software Planning
Specification of
software
requirement
Software analysis
and design
Software
prototyping
Software unit design
Software Coding
Hardware planning
Hardware
requirement
Hardware system
definition
Component
selection
Implementation and
testing phase
Deliverables
tracking
System testing
System integration
testing
Tracking of defects
Installation
managment
Installation
monitoring of
performance
System verification
Project maintenance
phase
Maintenance
planning
Maintenance
documentation
Provide training
Project Closure
Figure 2: Work Breakdown Structure
(Source: Created by Author)
7. Gantt Chart
Task Name
Estimate
Activity
Duration
Sequence
Activities
Allocate Activity Resource
Developing app for Dog Save 122 days
Project Planning Phase 27 days
Planning for cost
management
3 days
Project Manager, Project
sponsor, Project Team
members, Quality Analyst
Planning for schedule
management
9 days 2 Project Manager, Project
Team members, Project

11PROJECT MANAGEMENT
sponsor, Quality Analyst
Determine project scope
and objective
5 days 3
Project Team members,
System analyst, Quality
Analyst, Software
programmer, Subject matter
Expert
Management of Tasks 6 days 4
Project Manager, Software
Designer, Software
programmer, Subject matter
Expert
Planning Risk
Management
10 days 4
Project Team members,
Quality Analyst
Planning Quality
Management
3 days 4 Software programmer
System analysis and
requirement phase
23 days
Prepare technical planning 6 days 5,6,7 System analyst
Technical Supervising 7 days 9
Project Manager, System
analyst
Business Requirements 4 days 10 Project Manager